Reality Check: Planning and Budgeting for the Next-Gen Classroom Campus Technology July 30, 2008

“Planning and Budgeting” Panel Moderator: Scott Walker, CTS-D, LEED AP Waveguide Consulting, Inc. Panelists: Randy Jackson, CTS University of Washington, Seattle Michael Kubit, MBA Case Western Reserve University Matthew A. Silverman, CTS George Mason University

 Independent AV and acoustical consultant since 1989  Founded Waveguide in 1996  Earned CTS-D in 2000  President of InfoComm in 2004  Became world’s first CTS-D, LEED ® AP in 2007  Current chair of InfoComm ANSI Standards Committee  Experience with 500+ AV projects Scott Walker, CTS-D, LEED AP President, CEO Waveguide Consulting, Inc.

 Largest independent AV, IT and acoustical consulting firm in Southeast  Provided consulting and design services on 100+ higher ed projects at 30+ colleges and universities in 18 states  In 2003 added software programming  Also in 2003 added ongoing technology management services Waveguide Overview

 Celebrating 70 years in 2009  5,000 members strong  Leader in AV education, certification, events

InfoComm Certification (CTS)  An industry leader in certification since 1981  Certifies more qualified AV professionals than any other organization  More than 9,500 current Certified Technology Specialists (CTS)  ANSI accredited as of March 2008

The AV Market Continues to Grow Source: North American MDSS $25 Billion Products Services Projected Continued Growth at 11%

Business and Education Markets Lead in Demand for AV Products and Services Source: InfoComm 2008 Market Forecast Survey

State of the AV Industry

Randy Jackson, CTS Assistant Director, Technical Services University of Washington, Seattle  MS degree in User Interface Design  Ph.D. in Educational Technology  20 years providing educational technology leadership at the University of Washington  Adjunct Faculty: UW College of Education, Argosy University, Infocomm Academy  Mission: Assist in the ongoing development and implementation of the UW's instructional technology vision

 Largest university in the Northwestern United States  Annual operating budget of over $3 billion  Annual research budget of approximately $1 billion  Public research university with branch campuses in Tacoma and Bothell  Founded in 1861, employing approximately 4,000 faculty, enrolling over 40,000 students  Many of the UW's programs have been consistently ranked in the top 10 by U.S. News and World Report Randy Jackson, CTS Assistant Director, Technical Services University of Washington, Seattle

 94 Campus Buildings on 155 acre campus  9,844 Students 4,207 undergraduate students 5,637 graduate and professional students  2,607 full time faculty  8 Colleges Arts & Sciences Dental Medicine Engineering Law Management Nursing Applied Social Sciences Medicine Michael Kubit Director of MediaVision Case Western Reserve University

 Technology Enhanced Classrooms  Project started in FY0203  200+ rooms in operation  Standardized Technology “Levels”  Self-integration  Supported by ~2.5 FTE  Remote monitoring  Assessment as a strategic priority  5 year refresh plan Michael Kubit Director of MediaVision Case Western Reserve University

 Technology Enhanced Classrooms  Project started in FY0203  200+ rooms in operation  Standardized Technology “Levels”  Self-integration  Supported by ~2.5 FTE  Remote monitoring  5-year refresh plan  Assessment as a strategic priority

Matthew Silverman Learning Space Systems Design Engineer George Mason University  133 buildings in a distributed university with campuses in Arlington, Fairfax and Prince William Counties in Virginia, and site in Loudoun County  30,332 students 18,589 Undergraduate students 11,743 Graduate and Professional student  2,294 faculty

Division of Instructional Technology  208 centrally supported classrooms in the distributed campus environment  138 classroom (66%) are technology enhanced  4 standard installation configurations

Division of Instructional Technology  20 FTE and 100+ PT staff in direct classroom support roles, four support offices over three campus  Classrooms monitored and managed via the network  In-house staff design, install, support and maintain technology enhanced classrooms

“Planning and Budgeting” Panel Moderator: Scott Walker, CTS-D, LEED AP Waveguide Consulting, Inc. Panelists: Randy Jackson, CTS University of Washington, Seattle Michael Kubit, MBA Case Western Reserve University Matthew A. Silverman, CTS George Mason University

Key Budget Drivers  What are the key drivers to funding technology on your campus?  Getting to technology ubiquity in all classrooms?  Maintaining / refreshing what you’ve got?  New construction / enrollment growth mixed with a desire for the latest technology?

Metrics, Metrics, Metrics  Do you have any metrics you use for your technology planning and budgeting?  Tech $ / classroom type  # of equipped classrooms / tech staff FTE  % of construction budget dedicated to technology  Tech $ / student FTE  Maintenance $ / classroom

Defining Next-Gen Classrooms  What is a next-gen classroom to you?  Rich-media capture, podcasting  Collaboration rooms  Do you envision next-gen classrooms to be more complex or simpler? Is next-gen more about reliability and customer service than wiz bang?  How focused are you on next-gen environments?  How are you assessing the needs of the next-gen learner?  Why will they come to class?  What will they access outside the class?

Audience questions for the panel

Budget Process  What’s your funding process?  Key influencers / decision makers?  Has that structure changed over the years?  How do you get timely budgeting information to them?  Have you conducted a recent technology strategic plan and/or any pilot projects?  What’s working for you in terms of affecting technology budgeting?  Lessons learned / case studies  Creative ideas for “working the system”

Audience questions for the panel

Current Economic Condititions  How is the current economic climate affecting your planning and budgeting?  Tax revenues (for state institutions)  Enrollment projections  Inflation costs affecting construction  Green building movement’s impact on technology funding

Audience questions for the panel

Reality Check: Planning and Budgeting for the Next-Gen Classroom Campus Technology July 30, 2008

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