1-1 Information Technology Project Management by Jack T. Marchewka Power Point Slides by Richard Erickson, Northern Illinois University Copyright 2003 John Wiley & Sons, Inc. all rights reserved. Reproduction or translation of this work beyond that permitted in Section 117 of the 1976 United States Copyright Act without the express permission of the copyright owner is unlawful. Request for further information information should be addressed to the Permissions Department, John Wiley & Sons, Inc. The purchaser may make back-up copies for his/her own use only and not for distribution or resale. The Publisher assumes no responsibility for errors, omissions, or damages caused by the use of these programs or from the use of the information contained herein.

1-2 Chapter 3 Developing the Project Charter and Baseline Project Plan

1-3 Chapter 3 Objectives Describe the five project management processes and how they support each phase of the project life cycle.Describe the five project management processes and how they support each phase of the project life cycle. Define the project management knowledge area called project integration management and describe its role in project plan development, project plan execution, and overall change control.Define the project management knowledge area called project integration management and describe its role in project plan development, project plan execution, and overall change control. Develop a project charter and describe its relationship to the project plan.Develop a project charter and describe its relationship to the project plan. Identify the steps in the project planning framework introduced in this chapter and describe how this framework links the project’s measurable organizational value (MOV) to the project’s scope, schedule, and budget.Identify the steps in the project planning framework introduced in this chapter and describe how this framework links the project’s measurable organizational value (MOV) to the project’s scope, schedule, and budget.

1-4 Project Management Processes Project vs. Product Management processes

1-5 Project Management Processes and ITPM Phases

1-6 Project Management Process Project Management Process GroupsProject Management Process Groups –Initiating –Planning –Executing –Controlling –Closing

1-7 Project Integration Management

1-8 Project Integration Management Project Plan DevelopmentProject Plan Development –Constraints and Assumptions –Tools Project Plan ExecutionProject Plan Execution –Work authorization system –Status review meetings Overall Change ControlOverall Change Control –ensure process in place to evaluate the value of proposed change –determine whether accepted change has been implemented –include procedures for handling emergencies –help project manager manage change

1-9 Purpose of the Project Charter Document the project MOVDocument the project MOV Define project infrastructureDefine project infrastructure Summarize details of project planSummarize details of project plan Define roles and responsibilitiesDefine roles and responsibilities Show explicit commitment to projectShow explicit commitment to project Set out project control mechanismsSet out project control mechanisms

1-10 What Should be in a Project Charter? Project IdentificationProject Identification Project StakeholdersProject Stakeholders Project DescriptionProject Description Measurable Organizational Value (MOV)Measurable Organizational Value (MOV)

1-11 What Should be in a Project Charter? – cont’d. Project ScopeProject Scope Project ScheduleProject Schedule Project BudgetProject Budget Quality IssuesQuality Issues ResourcesResources

1-12 What Should be in a Project Charter? – cont’d. Assumptions and RisksAssumptions and Risks Project AdministrationProject Administration Acceptance and ApprovalAcceptance and Approval ReferencesReferences TerminologyTerminology

1-13 Project Charter Template

1-14 Project Planning Framework

1-15 Project Planning Framework The MOVThe MOV Define the Project’s ScopeDefine the Project’s Scope –Initiation –Planning –Definition –Verification –Change Control

1-16 Project Planning Framework – cont’d. Subdivide the Project into PhasesSubdivide the Project into Phases Tasks-Sequence, Resources, and Time EstimatesTasks-Sequence, Resources, and Time Estimates –Sequence –Resources –Time Schedule and Budget-The Baseline PlanSchedule and Budget-The Baseline Plan

1-17 The Kick-Off Meeting Officially starts the work on the projectOfficially starts the work on the project Brings closure to the planning phaseBrings closure to the planning phase Communicates to all what the project is aboutCommunicates to all what the project is about Energizes stakeholdersEnergizes stakeholders Engenders positive attitudesEngenders positive attitudes