Maricopa Priorities Update Spring 2015

Agenda Overview Strategic Directions Implementation process Categorized Recommendations Preliminary Timeline

Overview ONE Maricopa: Ten community colleges, one world-class system ONE Maricopa Initiatives: e.g. SSE, SSI, IMOR², SEM Focus on Standardization, Centralization, Consistency ONE Maricopa Initiatives: e.g. SSE, SSI, IMOR², SEM Focus on Standardization, Centralization, Consistency Grassroots ONE Maricopa e.g. Sustainability Efforts – cross-functional, integrated, and system-wide Grassroots ONE Maricopa e.g. Sustainability Efforts – cross-functional, integrated, and system-wide Maricopa Priorities Process begins and ends at the local level, with system-wide integration and impact Maricopa Priorities Process begins and ends at the local level, with system-wide integration and impact

Current Stage Self Assessment Local Task Force Review Local Steering Team Review Feedback and forums Local Champion Appends ONE Maricopa recommendations District-wide Feedback CEC Feedback Final decisionsImplementation

Implementation Framework Mission To realize the benefits of working together as a system by investing our resources strategically Strategic Directions Organizational Effectiveness Eliminate redundancy Address internal competition Share resources Ensure good stewardship of public resources Develop regional solutions where appropriate Student Outcomes Implement best practices at scale Remove barriers to access Remove barriers to success Ensure faculty involvement in instructional decisions Relationships Support industry needs Provide ONE Maricopa infrastructure Address organizational culture Avoid creating “winners and losers” Foundational Make decisions based on evidence  Remain nimble and entrepreneurial  Focus on value Deliver process excellence  Develop accountability measures  Differentiate intentionally Develop collaborative solutions  Drive execution from strategy  Address interdependency

Implementation Responsibilities Chancellor Vice Chancellors Responsible Parties Maricopa Priorities Team Presidents Responsible Parties ONE Maricopa Projects Maricopa Priorities Team assists VCs and designees through implementation process Local Projects Maricopa Priorities Team monitors status, manages interdependencies, and provides support and tools

ONE Maricopa Implementation Process SubstantiationPlanningCharterImplementation Develop project charter, including: Responsible parties Project purpose Background Objectives Measures of success Develop and execute substantiation plan Identify appropriate stakeholders Review collected feedback Summarize collected info and recommend options Approval pointDevelop project plan, including: Action items Risk mitigation Communication and change management Budget Execute project plan Monitor for changes Regularly report status updates Substantiation: To prove the truth of or support with proof or evidence Re-validation of recommendation with current data in current environment

Proposed Local Implementation Process Moving Forward SubstantiationPlanningImplementation Consider making use of templates developed by MP team for consistency Research and substantiate all recommendations before implementing After consulting with HR, discuss any HR actions with affected employees to identify unforeseen consequences Ensure risk mitigation, change management, and communication are incorporated in project activities Identify owners to provide status updates to MP team Proactively monitor for overlap with ONE Maricopa implementations

Project Plan Task 1Task 2Task 3Task 4Task 5 Risk Mitigation Task 1 Risk Mitigation Task 2 Communication Task 1 Communication Task 2 Change Management Task 1 Action Plan Project Management Plans Task 1 Communication Task 1Task 2 Risk Mitigation Task 1Task 3Task 4Communication Task 2Task 5Risk Mitigation Task 2Change Management Task 1 Project Budget Approval Point

Beginning Immediately Preliminary Timeline Starting This Year Projects From Strategic Decisions (TBD) Strategic Decisions Logistics Planning

Beginning Immediately Preliminary Timeline Substantiation Planning Implementation Etc.

Questions?