GFWC FLORIDA FEDERATION OF WOMEN’S CLUBS DISTRICT DIRECTOR & JUNIOR DISTRICT DIRECTOR ORIENTATION 2012

GFWC FLORIDA PRESIDENT TEDDY HULSE GFWC Florida First Vice President CAROLE WEAVER

GETTING TO KNOW YOU! PLEASE FILL OUT THE YELLOW INFORMATION FORM Name District Your current title and club address – phone numbers and Birthday

WHO ARE YOU? You are an elected officer You represent your district You are your district’s liaison to the state federation YOU ARE GFWC FLORIDA

WHAT DID I SIGN UP FOR?: Advance the work of GFWC Florida Assist all state officer’s and chairmen in the promotion of programs Arrange and conduct the annual meeting and all workshops Collect club reports and present a resume of the work of the district at the ADM Send a list of the newly elected club officers by June 1 Visit each club in your District Encourage new clubs and reinstatement of former clubs.

AND THERE’S MORE? District will hostess a state meal function and you will bring greetings and sit at the head table at that meal function Submit an article about the district to the GFWC Florida Clubwoman You will work with the membership chairman on the formation of new clubs GET YOUR DISTRICT EXCITED!

CHECK LIST A Check List is in your notebook Tips on things to work on between now and the DD/JDD meeting at convention. To help you get focused and started in the right direction

NAME BADGES OR TAGS First Name or Nick Name Full Name Title

PAT ZAZZARINO GFWC Florida President-Elect

DARA BERGDOLL GFWC FLORIDA DIRECTOR ELECT OF JUNIOR CLUBS

LET’S TALK FINANCE$ WITH GFWC FLORIDA FINANCE OFFICER KAREN-LEE DONOHUE and GFWC FLORIDA TREA$URER MARY POWELL

DISTRICT MONEY EACH CLUB SHOULD SET ASIDE MONEY TO ASSIST THE DIRECTOR SET A REGISTRATION FEE  $1.00 OR $2.00 per member per meeting  Woman’s Clubs give to DD  Junior Clubs give to JDD

YOUR FIRST RESPONSIBILITY CONVENTION – APRIL 27-30, 2012 Registration and Meals Installation Rehearsal Installation is on Sunday, April 29,2012 Husband and guests Board of Directors Meeting Monday Morning April 30, 2012

When Does My Term Begin? After the installation on April 29, 2012 and you receive your pin Past Director’s Pin?

GETTING ORGANIZED Setting up Files or Notebooks  Each club in your district  District Communications  Installations  Ideas for Speeches  Receipts for Expenses

GFWC GFWC New England GFWC Great Lakes GFWC Middle Atlantic GFWC Mississippi Valley GFWC South Central GFWC Southeastern GFWC Western States GFWC Southern Florida, Georgia, Alabama, Mississippi, South Carolina GFWC is broken into 8 regions. Regions hold Conferences in the fall of each year, and also meet at GFWC Conventions GFWC Headquarters is in Washington, DC. The building houses the President and Staff. The President and Staff are available to all members of GFWC by phone or . For more information : GFWC Florida All Fifty States Florida has 14 Districts GFWC President, Staff, Executive Board and Board of Directors

APPOINTMENTS District Secretary District Treasurer District Chairmen Chaplain District Arts Chairman President’s Project

INFORMATION YOU NEED TO TRANSITION A Current list of Club Presidents in your District

‘THE CALL’ Comes from the District Director and sent to... Every Club (Woman’s, Juniors, Juniorettes District Chairmen State Officers Past GFWC Florida Presidents Past GFWC Presidents Must be sent 45 days in advance of the meeting!

What’s In A Call Meeting Title Place of the meeting (directions) Registration Time and call to order time Cost of Registration Cost of Luncheon Deadlines for monies and how the checks are made out Name and Address of person receiving reservations Speaker

YOUR FIRST MEETING SPRING WORKSHOP You plan and execute...here are some suggestions: – Officer Training – Parliamentary Procedure – Leadership – New Projects & Programs – Membership – Fund Raising Ideas

SPRING WORKSHOP (continued) Allow former director to give out awards and certificates from Convention Talk about a District President’s Project

What Other District Meetings do we need? Spring Workshop August – President’s Council Reporting Workshop – Early November February – District Art & Crafts – Woman’s/Junior Function

JANUARY 2013 REPORTS from the clubs in your district

PROTOCOL Head Table (optional) Printed Program or Agenda God before country Flag is ALWAYS on the speakers Right “As she faces the Audience” Introductions

WHAT’S NEXT? Hostess Club Should already be chosen Duties are: – Provide the meeting place – Handle reservations – Provide morning coffee/juice and light refreshments – Table decorations – Program with the agenda – Name Tags – Luncheon/drinks/dessert – Optional – Door Prizes

REIMBURSABLE EXPENSES! Each District Director will be allotted $ for reimbursable expenses  Each Junior District Director will be allotted $ for reimbursable expenses  Subject to change

ANNUAL DISTRICT MEETINGS 2012 Fall Tour of Officers (ADM) 10/4 to 10/11, 2012 Specific dates/district info at convention

ADM District Responsibilities 1 Hotel Room for tour Officers for the night Before Meal the night before Tour Teams 1.President and First Vice President 2.President- Elect and Director of Junior Clubs

Communication A Vital Part of the Job! Newsletters Brag Time at meetings Encourage the use of the web sites

Installations Bylaws – not all officer’s duties are the same Sample installations in the Potpourri Book Ask for a Theme Funny verses serious Blessings

Also in your notebook... A material list and order form GFWC Clubwoman magazine subscription form

The 1895 Society Preserving our Past & Ensuring Our Future This is an ongoing GFWC Florida Project

PAVING THE WAY One Brick at a Time Bricks are $ each This is an ongoing GFWC Florida Project

“BYLAWS” The LAW PERIOD!

BYLAWS FOR DISTRICT DIRECTOR & JUNIOR DISTRICT DIRECTORS reads advance the work of GFWC Florida; 2. assist all state officers and chairmen in the promotion of the programs; 3. arrange and conduct the annual district meeting and all workshops with the respective districts; 4. collect reports from clubs in the district and present a resume of the work at each annual meeting.

Bylaws Continued send a list of the newly elected officers of every club in the district by June 1 of each year to GFWC Florida headquarters, the president-elect and the corresponding secretary; 6. visit each club in the district; 7. encourage the organization of new clubs and reinstatement of former clubs.

GFWC FLORIDA OFFICERS President President-Elect - District Directors First Vice President – Chairmen/Reporting Second Vice President – Membership Recording Secretary *Corresponding Secretary Treasurer Director of Junior Clubs *Finance Officer Member at Large *Parliamentarian

DD’s GROUP NAME

GFWC FLORIDA HEADQUARTERS

THANK YOU FOR ATTENDING THE DISTRICT & JUNIOR DISTRICT DIRECTOR’S 2012 GFWC FLORIDA ORIENTATION