Print Journal Retention Program April 2013. Journal Retention: A Brief History Conceived by Willis & Gherman ~ 12 years ago, focusing on monographs Use.

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Presentation transcript:

Print Journal Retention Program April 2013

Journal Retention: A Brief History Conceived by Willis & Gherman ~ 12 years ago, focusing on monographs Use existing storage facilities in toto as a “bank” of materials that would be stored for long term Other libraries could weed/de-dupe their circulating monograph collections based on access to “banked” items

Overview of today’s j-Retain Program Focused on selected low-use print journals, especially those with reliable digital access. Voluntary participation & broad approach – each library can retain whatever titles they choose, based on local needs, completeness & condition. Varying risk levels: Some items stored in off-site facilities with enviro & access controls, some in open stacks. DISCLOSURE IS KEY.

Important Aspects Retained items verified at the volume level, either via physical or bibliographic means. Items are retained thru 2035, with a review of the agreement in 2020 & Requires 24 months notice to exit the agreement entirely; 12 months notice to relinquish a held set of titles. Steering Committee manages operational affairs. Existing borrowing agreements remain the same using standard ILL processes for content – digitized on demand, if needed.

Some Processes TBD Participating libs will note the retention status in their catalogs (use MARC 583 field? separate OCLC symbol?) ASERL will maintain a publicly- accessible list on its website of titles retained under this agreement, so others can easily access the information. Reporting tool under development.

Participating Libraries / # titles Auburn (44) Duke (842) East Carolina (10) Georgia Tech (516) Louisiana State (64) NC State (7) U-Alabama (126) U-Florida (985) U-Kentucky (93) U-Louisville (40) U-Memphis (161) U-Mississippi (27) UNC Chapel Hill (546) UNC Greensboro (37) U-Tennessee (96) U-Virginia (21) VCU (150) Virginia Tech (343) Wake Forest (172) William & Mary (4) New program participants: Emory, Mississippi State, U-South Carolina, Tulane are currently reviewing/selecting titles for retention.

Retained Titles & Other Info See spreadsheet on our website.

NEWS ASERL and WRLC to share Journal Archives! More than 8K journal titles in combined list. WRLC items held in central facility in Upper Marlboro, MD. WRLC’s archive is managed using same principles, end dates, etc. as ASERL. To be branded jointly. ALSO: Reciprocal ILL Agreement expanded, too!

NEXT STEPS – j-Retain Gap-Filler Software Reporting Tools & Processes Interoperability with WRLC, CRL/PAPR, others?

For more info