Fiscal Topics 2015 ESEA Directors Institute August 2015

Office of Chief Financial Officer Maryanne Durski Executive Director, Office of Local Finance

Session Overview The Final Expenditure Report (FER) and Carryover Class Size Reduction (CSR) Budgeting for Travel and Professional Development Q&A

The FER and Carryover

Final Expenditure Report (FER) –Prepared annually after June 30 –Completed in ePlan for each individual grant in ePlan (federal and state grants) –Covers expenditures from July 1 through June 30 –Due August 31 this year –Carryover calculated as part of the FER process

The FER and Carryover Carryover –Displayed on “Carryover” page of FER Report

The FER and Carryover

Carryover –Remaining funds from FY15 allocation –Transferred into the FY16 application when FER is approved –Visible on the “Allocations” page of the FY16 consolidated funding application as “Incoming Carryover” –Puts application into “Revision Started” status –Final budgets, including final allocations and carryover, due October 1

The FER and Carryover Carryover

The FER and Carryover Carryover

The FER and Carryover Carryover and Reimbursement Requests –Prior to approval of the FER, reimbursements from the FY16 application will be drawn from FY16 funds –When FY15 carryover is loaded, ePlan will draw older funds first –Prompt completion of FER prevents carryover cap issues

Class Size Reduction (CSR)

Class Size Reduction Title I A and Title II A funds may be used to reduce class size –Must meet state class size requirements before the addition of the CSR teacher –Individual classes may not exceed the maximum for the particular grade AND –Grade span ratios may not exceed those for the grade span Grade SpanPupil-teacher ratioIndividual Class Maximum K - 320: :130 7 – 1230:135 CTE20:125

Class Size Reduction CSR form –Located in “Related Documents” under Title I A and Title II A in the consolidated funding application –Form must be completed if using Title I or Title II funds for CSR teachers –Form will note any ratios or class sizes that exceed the allowable limits –Districts with CSR teachers will be informally monitored this year to ensure that actual ratios/class sizes are in compliance –Please use form in ePlan and do not alter or edit the form

Class Size Reduction

Budgeting for Travel and Professional Development

Travel and Professional Development Budget codes –Travel is budgeted in (regular education support) or (special education support) –Two codes for travel – 355 and 524 –Important to code correctly –Regional finance consultants can answer questions regarding coding

Travel and Professional Development 355 Travel Budget Code –Used for travel within the district Travel between district buildings Teachers who work in multiple locations 524 In-Service/Staff Development Travel Budget Code –Used for all travel/expenditures related to professional development Mileage to and from PD activities Hotels Airfare Meal reimbursement Conference registration Materials used in PD

Questions Feedback

Questions?

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