BSBPMG402A Apply Time Management Techniques Apply Time Management Techniques Unit Guide C ertificate IV in Project Management Qualification Code BSB41507 Unit Code BSBPMG402A

BSBPMG402A Apply Time Management Techniques BSBPMG401A Apply Project Scope Management Techniques BSBPMG402A Apply Time Management Techniques BSBPMG403A Apply Cost Management Techniques BSBPMG404A Apply Quality Management Techniques BSBPMG405A Apply Human Resources Management Techniques BSBPMG406A Apply Communication Management Techniques BSBPMG407A Apply Risk Management Techniques BSBPMG408A Apply Contract and Procurement Procedures Units of Study – Certificate Units in the Certificate IV of Project Management

BSBPMG402A Apply Time Management Techniques Apply Time Management Techniques On completion of this unit you will – –have the skills and knowledge required to assist with project scheduling activities –be able to assist with monitoring of the agreed schedule –understand how to evaluate the effectiveness of time management processes for a project This unit is Ungraded which means that you will be found Competent or Not Yet Competent based on the completion of the assessment activities and the evidence of competency provided.

BSBPMG402A Apply Time Management Techniques Elements of Competency Each unit of study is composed of elements of competency Apply Project Time Management Techniques comprises 3 elements of competency – 1.Assist in the development of project schedules 2.Apply agreed schedules 3.Participate in assessing time management outcomes Elements of competency are further broken down into performance criteria, these can be found on the next slides

BSBPMG402A Apply Time Management Techniques 1. Assist in the development of project schedules 1.Contribute, within delegated authority, to determining the duration and effort, sequence and dependencies of tasks to meet project objectives 2.Use project scheduling tools and techniques to help establish and integrate planned time management aspects of the schedule, resource allocation and financial requirements 3.Contribute to the agreement process and communication of the schedule to the client and other stakeholders

BSBPMG402A Apply Time Management Techniques 2. Apply agreed schedules 1.Use techniques to measure, record and report progress of activities in relation to agreed schedules and plans 2.Record variance between actual and planned progress and report to others for remedial action 3.Contribute to forecasting the impact of changes on the schedule and to the analysis of options 4.Implement agreed changes to the schedule and update plans as directed to accommodate changing situations throughout the project

BSBPMG402A Apply Time Management Techniques 3. Participate in assessing time management outcomes 1.Provide assistance in the review of project outcomes to determine the effectiveness of time management tools, techniques and approaches used 2.Report scheduling and time management issues and responses to project manager for application in future projects

BSBPMG402A Apply Time Management Techniques One of the critical elements of competency for this unit of study is the use of project scheduling tools MS project is the most common and easily available project scheduling tool As part of completing the Certificate IV in Project Management you are required to attend one tutorial for MS Project Attendance is compulsory and you will learn how to construct project schedules using MS project, including – Construction of the WBS Activity scheduling and interdependencies Baselining and Critical Path Resource and cost allocation to activities Schedule Reporting Scheduling Tools Compulsory MS Project Tutorials

BSBPMG402A Apply Time Management Techniques Scheduling Tools Compulsory MS Project Tutorials The MS Project Tutorials are held over one Saturday You will be required to attend Crows Nest College – 149 West Street, Crows Nest from 9am to 4pm each day Refer to your Course Delivery Schedule for the dates Contact your Course Facilitator if it is not possible for you to make arrangements to attend these tutorials

BSBPMG402A Apply Time Management Techniques Scheduling Tools Alternatives to MS Project Tutorials If you are already competent in the use of MS Project or other project scheduling tools, then you can apply to your Course Facilitator for recognition of prior learning You will need to provide evidence of competency in the form of completed MS Project Schedules Concepts covered must include interdependencies, critical path, baselining and ‘actual versus planned’ schedule reporting Formal attestations as to competency are required from the Learner and a workplace supervisor Samples of work product must be submitted Alternatively, dated certificates and topic lists from previous course attendance can be provided

BSBPMG402A Apply Time Management Techniques Scheduling Tools Alternatives to MS Project Tutorials If you are unable to attend the MS Project Tutorials, then you will need to attend an alternate course at your own expense You will need to provide evidence of course attendance and completion, including dated certificates and topic lists The course could cover MS Project or an alterate and comparable scheduling tool Concepts covered must include interdependencies, critical path, baselining and ‘actual versus planned’ schedule reporting Formal attestations as to competency are required from the Learner and a workplace supervisor Samples of work product must be submitted Attendance MUST occur during the 20 week course delivery timeframe for the Certificate

BSBPMG402A Apply Time Management Techniques Associated Readings Mandatory – PMBOK Chapter , 4.2, 4.6 PMBOK Chapter 6 – 6.1, 6.2, 6.3, 6.4, 6.5, 6.6 Recommended – Learning Guide 1 – Define Project, page 12 Learning Guide 2 – Develop Project Plans, pages 6, 18 and 19 Learning Guide 3 – Administer & Monitor Project, pages 8 to 12 Learning Guide 4 – Finalise Project, page 6 Learning Guide 5 – Review project, pages 2 to 5

BSBPMG402A Apply Time Management Techniques Learning and Assessment Activities Forums - during weeks 5 and 6 Activity Relationships Project Scheduling Tools & Techniques MS Project Tutorials – in week 4 and week 6 Compulsory one day attendance Quiz – due week 6 Project Scope

BSBPMG402A Apply Time Management Techniques Team Assignment Criteria Team Assignment Components MarksBasic CompetencyHigher Competency Work Breakdown Structure including deliverable/activity duration (start and end dates) and interdependencies 5  Basic WBS presented in Excel or a table  High level deliverables and activities included  Some interdependencies are indicated  Detailed WBS in MS Project  Phases broken down into detailed deliverables and activities with appropriate indentation  Interdependencies on all activities Baselined Gantt chart indicating the critical path 5  Basic Gantt chart  Report showing critical path  Detailed Gantt chart  Report showing critical path and the duration Explanation of the tools and techniques used to estimate the activity durations and timelines 10  Basic understanding of tools and techniques  At least two estimating methods used  Advanced understanding of tools and techniques  More than two methods used and experts consulted Total2013 to 1617 to 20

BSBPMG402A Apply Time Management Techniques Individual Assignment Criteria Individual Assignment Components MarksBasic CompetencyHigher Competency Work Breakdown Structure including deliverable/activity duration (start and end dates) and interdependencies 5  Basic WBS presented in Excel or a table  High level deliverables and activities included  Some interdependencies are indicated  Detailed WBS in MS Project  Phases broken down into detailed deliverables and activities with appropriate indentation  Interdependencies on all activities Baselined Gantt chart indicating the critical path 5  Basic Gantt chart  Report showing critical path  Detailed Gantt chart  Report showing critical path and the duration Explanation of the tools and techniques used to estimate the activity durations and timelines 15  Basic understanding of tools and techniques  At least two estimating methods used  Advanced understanding of tools and techniques  More than two methods used and experts consulted Change Requests – showing impact on time 20  Multiple change request forms including analysis of the impacts on the overall project objectives  Evidence of approval or rejection of the change requests  Revised baselined Gantt chart and critical path  Evidence of implementation of approved change requests  Change Request Log Project Performance Reports15  Multiple project status reports tracking of project objectives of time, cost and scope  Multiple project status reports showing changes to time and cost due to approved changes Total6040 to 5051 to 60

BSBPMG402A Apply Time Management Techniques Best wishes for your studies Crows Nest College TAFE and the Business and Commerce Business Line of the Northern Sydney Institute wish you success in your studies!