04/14/08 PERU July 2009

04/14/08 Implementation Execution & Closure SAM-I, 5/1/2009

04/14/08 Defined Order Cases Are Normally for:  Significant Military Equipment (SME) including MDE  Tanks, Ships, Aircraft, Missiles, etc.  Specific Services  Transportation, Aircraft Ferry, etc.  Explosives including munitions  Technical Data Packages (TDP)  Classified  Command, Control, Communications, Computer, Intelligence, Surveillance and Reconnaissance (C4ISR)

04/14/08 Implementing Authority Obligation Authority Initial Deposit Payments Acceptance and Implementation Defense Finance & Accounting Service Defense Finance & Accounting Service Case Manager Signed LOA Case Directive Bandaria Implementing Agency Implementing Agency Quarterly Bills

04/14/08 Case Manager Responsibilities (SAMM C2.T1)  Establish initial and long-range goals and objectives for execution.  Ensure foreign disclosure and international transfer arrangements are approved prior to signature of the LOA or agreement.  Prepare a master plan (including a plan for case closure).  Develop a financial and logistics management plan.  Approve plans of execution, scope, and schedule of work.  Review and verify funding and program requirements.  Integrate the program.  Initiate requirements.  Ensure that all schedules are accurate and timely.  Validate that costs are accurate and billed.  Reconcile cases especially during execution.

04/14/08 Case Manager Responsibilities (SAMM C2.T1)  Respond to purchaser, higher headquarters, counterparts, functional activities, and other supporting agencies.  Initiate working agreements with supporting activities as appropriate.  Analyze performance in relation to required performance specifications.  Maintain a complete chronological history (significant events and decisions).  Provide status, progress, and forecast reports.  Ensure all automation records are in agreement.  Prepare case for closure.  Ensure that case records are retained in accordance with DoD R, Volume 15, Chapter 6. Retention period is 10 years after the date of final closure.

04/14/08 Navy - MISIL & MISIL Army - PBAS & CISIL AF - CMCS & SAMIS Navy - MISIL & MISIL Army - PBAS & CISIL AF - CMCS & SAMIS DFAS- DIFS DSAMS Logistical Contractual Data Travel MAPAD Freight Tracking Performance Reporting Case Closure Country/Case/Line/RQN Logistical Status MILSTRIP RQNs Supply Status Shipment Status Material Return Process Discrepancy Reports (SDRs) Publications EDA Drawdowns Obligational Authority Controls Payment Schedules Funding Documents Disbursement Data Performance Reporting Financial Status (Commitments/OBS/Expenditures) Case Closure-ULO Financial ………Case Management………… Acquisition, Training, Case Revisions,, Case Reconciliation, Case Reviews LEGACY SYSTEMS FMS Case Execution

04/14/08 NAVY 3 SYSTEMS AIR FORCE 3 SYSTEMS ARMY 4 SYSTEMS DSCA 3 SYSTEMS Legacy Systems Current/Planned Systems Security Cooperation Automation Tools Defense Security Assistance Management System (DSAMS)  FMS Case Development & Implementation Deployed 1999  Training Module Deployed 2006 Case Execution Management Information System?? Security Cooperation Enterprise Solution (SCES) DSCA & IA’s & Business Transformation Agency (BTA) are working on it!! Security Cooperation Information Portal (SCIP)

04/14/08 VIEW:  Case Status  Line Level Status  Payment Schedule  Requisition Status  SDR Status  Freight Tracking  Glossary/Help screens INPUT:  Requisition Input  SDR Input  Follow-ups  Cancellation Requests  Modification Requests  Requisition Batch Uploads  Freight Tracking SCIP Capabilities Standard & Ad Hoc Reports:  Case Status  Case History  Line Item  Payment Schedule  Requisition  Supply Discrepancy Reports Allows “One Stop Shopping” with Secure Internet SAO Toolbox: Inventory Tracking for End Use Monitoring (EUM) requirements. Case Execution Only Access to Navy eBusiness suite

04/14/08 Case Closure Closure Certificate Reconciliation DoD M (RCM) DoD M (RCM) Supply/Services Complete $ Defense Finance & Accounting Service Defense Finance & Accounting Service Bandaria Implementing Agency Implementing Agency Closed=Final Bill

04/14/08 Definition of a ‘Closed Case’  An FMS case on which  All material ordered & delivered  All services complete  All discrepancy reports resolved  All warranties expired  The customer has received a final statement of account

04/14/08 Case Closure Inhibitors Competing Priorities Logistics Reconciliation Financial Reconciliation Long Running Contracts Customer Resistance Vague Policy & Procedures Low Dollar Value Variances Lack of Emphasis Personnel Turnover Relocations/Consolidations Records

04/14/08 Case Closure Methods  Accelerated Case Closure Procedures (ACCP) 1992  Cases closed 2 years after “supply complete”  Country must agree to participate (FMF countries automatically included)  Identify difference between estimated final obligations and actual delivered/disbursed values (ULO).  Place estimated value (ULO) collection into Case Closure “Suspense Account” (CCSA)  Non- ACC (Original Methodology)  No new orders, no discrepancies, no open requisitions  100% shipped/billed  All contracts must be closed  100% reconciled

04/14/08 Security Assistance Policy & Information  DSCA Web DSCA Web  SAMM & Policy Memo’s SAMM & Policy Memo’s  DISAM Web- DISAM Web-  Ask an Instructor Ask an Instructor  DISAM SAM-C PowerPoint Presentations DISAM SAM-C PowerPoint Presentations  DISAM Publications DISAM Publications  Financial Management Regulation R, Vol. 15, Security Assistance Policy and Procedures Financial Management Regulation R, Vol. 15, Security Assistance Policy and Procedures

04/14/08 Implementation Execution & Closure