Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient, we will begin as soon as the room is settled

Financial Aid Update  US Department of Education reviewing disbursement dates.  UASOM Cost of Education (COE) factors in costs for Step 1, Step 2CK, Step 2CS and interviews.  Budget for these!

Most Competitive Specialties ● Dermatology. ● Ophthalmology – early match. ● Otolaryngology. ● Neurosurgery. ● Plastic Surgery. ● Radiation Oncology. ● Urology – early match. Have a back up plan.

Very Competitive Specialties ● General Surgery. ● Orthopaedic Surgery. ● Radiology. Have a back up plan.

Resources for Scheduling  Career Advisor.  Course Catalog.  Academic Calendar.  MSS staff.  Deans and other advisors.

“Special” Match Issues ● Early Match – January. Ophthalmology. Urology. Pediatric Neurology. ● Military Match. ● Couples Match.

General Time Table ● June / July. Request Letters Of Recommendation. Schedule visiting electives. Attend Senior Meeting - June 4. ● July / August. Review program information. Pick-up “Token” (Password) for ERAS log-in and registration. Prepare Personal Statement and CV. ● August / September / October. Schedule Medical Student Performance Evaluation (MSPE = dean’s letter).

General Time Table ● September / October / November. Submit applications. ● November. MSPE Released. Early Match interviews. Main Match interviews. ● December. Submit Early Match lists. Main Match interviews.

General Time Table ● January. Early Match Results. Main Match interviews. ● February. Submit Rank Order List. ● March. Match Day. ● May. Commencement = 05/16/2010. ● June Diploma date = 6/05/2010.

Academic Calendar UAB-SOM Clinical Calendar for Academic Year 2009 – 2010 *** All Dates Subject to Change by UAB-SOM *** Block I Jun 29, 2009 – Aug 23, 2009 a Week 1 29-Jun-09 to 05-Jul-09 Week 2 06-Jul-09 to 12-Jul-09 Week 3 13-Jul-09 to 19-Jul-09 Week 4 20-Jul-09 to 26-Jul-09 b Week 5 27-Jul-09 to 02-Aug-09 Week 6 03-Aug-09 to 09-Aug-09 Week 7 10-Aug-09 to 16-Aug-09 Week 8 17-Aug-09 to 23-Aug-09 Block II* Aug 24, 2009 – Oct 18, 2009 a Week 9 24-Aug-09 to 30-Aug-09 Week Aug-09 to 06-Sep-09 Week Sep-09 to 13-Sep-09 Week Sep-09 to 20-Sep-09 B Week Sep-09 to 27-Sep-09 Week Sep-09 to 04-Oct-09 Week Oct- 09 to 11-Oct-09 Week Oct- 09 to 18-Oct-09 s- Week Oct-09 to 25-Oct-09 Block III Oct 26, 2009 – Dec 20, 2009 a Week Oct-09 to 01-Nov-09 Week Nov-09 to 08-Nov-09 Week Nov-09 to 15-Nov-09 Week Nov-09 to 22-Nov-09 b Week Nov-09 to 29-Nov-09 Week Nov-09 to 06-Dec-09 Week Dec-09 to 13-Dec-09 Week Dec-09 to 20-Dec-09 x-Week Dec-09 to 27-Dec-09 x-Week Dec-09 to 03-Jan-10 Block IV Jan 04, 2010 – Feb 28, 2010 a Week Jan-10 to 10-Jan-10 Week Jan-10 to 17-Jan-10 Week Jan-10 to 24-Jan-10 Week Jan-10 to 31-Jan-10 b Week Feb-10 to 07-Feb-10 Week Feb-10 to 14-Feb-10 Week Feb-10 to 21-Feb-10 Week Feb-10 to 28-Feb-10 Block V* Mar 01, 2010 – May 02, 2010 a Week Mar-10 to 07-Mar-10 Week Mar-10 to 14-Mar-10 Week Mar-10 to 21-Mar-10 Week Mar-10 to 28-Mar-10 b Week Mar-10 to 04-Apr-10 Week Apr-10 to 11-Apr-1 Week Apr-10 to 18-Apr-10 Week Apr-10 to 25-Apr-10 s- Week Apr-10 to 02-May-10 Block VI May 3, 2010 – Jun 27, 2010 a Week May-10 to 09-May-10 Week May-10 to 16-May-10 Week May-10 to 23-May-10 Week May-10 to 30-May-10 b Week May-10 to 06-Jun-10 Week Jun-10 to 13-Jun-10 Week Jun-10 to 20-Jun-10 Week Jun-10 to 27-Jun-10

The New Scheduling System

Select the Scheduling Program

Login

Select Lottery Type

Select Advisor

Meet with Advisor ● Meet with your Advisor. ● First, during, after or all three. ● Take with you. ● Academic Summary. ● Print out of your course selections. ● Academic Calendar

Advisor Inpur ● Discuss options appropriate for you and your specialty: Acting Internships. Electives. Research – Enter this as an elective course. Visiting Electives – Scheduled by hand, later. Interviews (Do not bank on being able to miss clinic time). Step 2 dates (Schedule 2-4 weeks).

Enter PLENTY of options

Notices

Warning ● Please Pay close attention. Campus. Site. Length. Category. Pre-requisites. ● Make note of course contact.

After your Advisor reviews your entries Do not reply to this . Your advisor has disapproved your course selections for the Senior Courses Lottery. Please review your advisors comments and select alternate courses if necessary. LINK

Log in Again

Notices Do not reply to this . Your advisor has approved your course selections for the Senior Courses Lottery. Please complete this scheduling lotter here. LINK

Input “When”

Rank in Order of Importance

What if I change my mind? ● Career choices change. Don’t panic. Meet with MSS faculty or staff. Get a new advisor. Reschedule in system or in drop/add or with staff assistance depending on when it happens.

A Few Special Concerns Visiting Electives at LCME Schools International or non-LCME Visiting Electives Research Electives

Visiting Electives ● Discuss them with your Advisor. In some fields they are “necessary.” ● In General – reasons for doing them. Letters Of Recommendation. You “audition” for a match in that program. You giving that program an “audition.”

Visiting Electives - HOW ● For now, just “reserve” the time ● For LCME Schools – ● 64 will be using VSAS (AAMC) ● All others will use their own system. Check their web sites. ●Keep the Campus Scheduling Contact in the loop. (Lacy Gilliland, Mary Kay Hannah, Paula Clawson) ●You are responsible to obtain a grade report sheet from the place you visit.

International and Non-LCME Electives ● Require approval by Senior Associate Dean for Medical Education. (Dr. Hughes Evans)

Research Electives ● Must be listed on Advisor Approval Form. ● C ontact a preceptor. ● Preceptor must contact the Department Chair who then s approval to including the preceptor’s name, project title, and dates. ● Course details are entered manually by scheduler after receiving approval.

Q & A