Presentation to Portfolio Committee 2 September 2009 Free State and Northern Cape Region State of the Region

CONTENT OF THE REPORT A.ORGANOGRAM B.STRUCTURE STATUS OF PERFORMANCE OF THE REGION C. BRANCH REPORTS 1. CORPORATE SERVICES 2.CORRECTIONS 3. FINANCE & SUPPLY CHAIN MANAGEMENT 4. DEVELOPMENT AND CARE OF OFFENDERS D. INTERGOVERNMENTAL RELATIONS AND PARTNERSHIPS IN THE REGION FREE STATE PROVINCE NORTHERN CAPE PROVINCE E.CONCLUSION SUCCESSES CHALLENGES

A.ORGANOGRAM Regional Commissioner Mr. MZI Modise Area Commissioner: Groenpunt Mr. M Mkhwanazi Area Commissioner: Kroonstad Mr. V Sibeko Area Commissioner: Grootvlei vacant Area Commissioner: Goedemoed Mr. R Marcus Area Commissioner: Colesburg Mr. M Plaatjies Area Commissioner: Kimberley Mr. M Coetzee Area Commissioner: Upington Mr. J Joseph Deputy Regional Commission er Mr. L M Ncongwane Regional Head: Corporate Services Mr. L S Bikane Regional Head: Finance & Supply Chain Vacant Regional Head: Developmen t and Care Mr. G E Wilson Regional Head: Corrections Vacant

ORGANOGRAM (cont…) Regional Commissioner Mr. MZI Modise Groenpunt Management Area Groenpunt Max Groenpunt Med Groenpunt Youth Frankfort Parys Sasolburg Vereeniging Kroonstad Management Area Kroonstad Med A B C D Bethlehem Ficksburg Harrismith Hoopstad Lindley Odendalsrus Senekal Ventersburg Virginia Grootvlei Management Area Grootvlei Max Grootvlvlei Med Boshof Brandfort Ladybrand Wepener Winburg Goedemoed Management Area Goedemoed Med A Goedemoed Med B Bethulie Edenburg Fuaresmith Zastron Colesberg Management Area Colesberg De Aar Hopetown Richmond Victoria-West Kimberley Management Area Kimberley Douglas Barkley-West Upington Management Area Upington Kuruman Springbok

OVERVIEW OF THE REGION  Region consists of two (2) Provinces: Free State and Northern Cape  Seven (7) Management Areas namely Groenpunt, Kroonstad, Grootvlei, Goedemoed in Free State Province and Kimberley, Colesberg and Upington in the Northern Cape Province  Forty three(43) Correctional Centers excluding Mangaung Maximum Correctional Centre. Male Centres: 41 Female Centres : 1 (Kroonstad Medium C; COE) Female Units: 4 (Ficksburg, De Aar, Upington, Kimberley) Youth centres: 1 ( Groenpunt Youth Centre)  Six (6) Centers of Excellence: Groenpunt Youth Correctional Centre, Kroonstad Female Correctional Centre, Sasolburg Correctional Centre, Goedemoed Medium A, Kuruman Correctional Centre and Douglas Correctional Centre.  Free State and Northern Cape has an approved lock up total of offenders; this includes an additional total of 2928 at the PPP (Mangaung Maximum Correctional Centre in Bloemfontein)  The average level of overcrowding for the region as on 24 August 2009 is % against the actual total of with Grootvlei Med A at %,Kimberley at % and Upington at % as a result of ATD’s.  Construction of New Kimberley Correctional Centre which will accommodate 3000 adult male offenders commenced on 14 November 2006 and is 95% completed

OVERVIEW OF THE REGION  Escapes: 2007/2008 : Category 1 (10 offenders) Category 2 (3 offenders) 2008/2009 : Category 1 (6 offenders) Category 2(4 offenders) Current financial year : Category 1 (3 offenders): Barkly West (1), Ventersburg (1), Groenpunt (1) (Category 1 escapes: refer to offenders who escape from work teams, hospitals, etc) (Category 2 escapes: absconding of monitors, erroneous releases and those who do not return from weekend leave)  The roving CSPB’s structures and offices are well established and fully functional at all management areas. The only chairperson’s position that is vacant is the one at Goedemoed m/area where the process of filling it is at an advanced stage.  Total offenders successfully released on medical grounds by the CSPB’s: 2008/2009: /2010: 1  Post Establishment: FinancedFilledVacancy Rate ,05% (648)

BREAKDOWN OF INCARCERATION TOTALS AdultsMaleFemale ATD’s Sentenced Total YouthMaleFemale ATD’s9953 Sentenced80718 Total ChildrenMaleFemale ATD’s873 Sentenced1075 Total1948

BUDGET PROGRAMMES AND ALLOCATION FOR 2009/ / /2010 Original budget allocation: R 946, 972, 000Original budget allocation R 1,175,979,300 Additional budget R 224, 231,400 Plus: Roll over funds R 0Plus: roll over funds R 0 Revised budget allocation R 1,171,203,400Revised budget allocation R 1,175,979,300 Less: exp. Up to date R 1,265,182,510Less: exp. Up to date R 84,067,438 Outstanding commitments R 0Outstanding commitments: R 14, 707,893 Total amount available: R 93,979,110% Without commitments: 7,15% % Without commitments: 108,02%Plus: % commitments 1,25% Plus: % commitments: 0% - Ideal: 100% (Deviation -8.02%) % Spend with commitments: 8,40% - Ideal: 8,33% (Deviation 0.07%)

PERFORMANCE INFORMATION PROGRAMME ADMINISTRATION

EXPENDITURE FOR THE YEAR TO DATE: REGIONAL STATUS: 31st JULY 2009

Percentage of compliance with Government Equity targets AchievementsChallenges Measures such as using Monthly updated equity targets as a reference point for short-listing and appointments, and routing of provisioning memorandum via the office of Manager Equity have been implemented. The Regional Employment Equity Forum has been established to help monitor compliance to the equity plan. A draft Women Empowerment has been developed for consultation with relevant stakeholders and, once approved, to be tabled at the learning committees' meeting for integrated into the Workplace Skills Plan Employment of people with disabilities (PwD) is still a challenge, and the region is currently at 0.44% on the employment of PwD instead of the required 2%. Affirmative action measures around Human Resource Development, Acting in higher positions, identifying a pool of women for accelerated development, etc, still not adequately biased in favour of women in order to improve their candidacy for promotional positions Majority of women are still clustered in lower positions, however, upliftment of moratorium on filling of positions will to an extend address this challenge. No mentoring and coaching provisions are in place to support women appointed to promotional positions in line with the equity plan.

COMPLIANCE IMPROVEMENT INSPECTION RESULTS

Percentage of posts not filled vs financed posts Vacancy rate = 10.05% (Calculation: 648 vacancies * 100 / 6449 financed posts) Percentage of expenditure to HDI service providers For the period under review (01 April – 31 July 2009) the total value of bids/price quotations awarded were R Of this amount R were awarded to HDI’s. (85.50%) Number of person days lost due to leave against the total number of annual working days person days lost against the number of (1000 officials * ) annual working days Number of grievances handled within 30 days vs the total number of grievances recorded 49 resolved within 30 days. 359 resolved after the 30 days time frame Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases 5 cases out of 16 have been finalised

Number of person days lost due to suspensions against the total number of annual working days 502 person days lost against the number of (13 officials * ) annual working days Percentage of litigation cases won by DCS against the total number of cases filed against it 12 cases finalized, 9 in DCS favour, 3 against. Thus 75% cases won by DCS as against number finalized

PROGRAMME SECURITY

ESCAPES CATEGORY 1 CATEGORY 2 INCIDENCESTOTAL INMATES INVOLVED CATEGORY 1 CATEGORY 2 INCIDENCESINMATES INVOLVED 2008/ /2010 6(SIX) (1 Harrismith escort; Groenpunt 1 work team; Zastron 1 work team; Vereeniging 1 escort; Heilbron 1 work team; Victoria West 1 work team) 3(three) (1 Grootvlei work team; 1 Harissmith: work team 1 Groenpunt: work team Med 93(three) 1 Groenpunt 1 Barkley West 1 Ventersbur g 0All work teams 3 (Category 1 escapes: refer to offenders who escape from work teams, hospitals, etc) (Category 2 escapes: absconding of monitors, erroneous releases and those who do not return from weekend leave)

ASSUALTS INCIDENTS2008/ /2010 OFFENDER ON OFFENDER OFFENDER ON OFFICIAL820 OFFICIAL ON OFFENDER10147

UNNATURAL DEATHS CATEGORY2008/ /2010 ATD’S (SUICIDE)2(1Hennenman& 1Kroonstad)1(Grootvlei) THIS CATEGORY RELATES TO CASES OF SUICIDES, CONSEQUENCES OF ASSUALTS (INMATES TO INMATES, STAFF TO INMATES) AND ACCIDENTS GANG RELATED INCIDENTS ONLY TWO (2) INCIDENTS OCCURRED AT KROONSTAD MED.B RESULTING IN 8 INMATES SUSTAINING MINOR INJURIES AND NO OFFICIALS WERE INJURED. STAFF COMPLACENCY AND VULNERABILITY SOME OF THE FACTORS CONTRIBUTING TO THE BREACHING OF SECURITY IN CENTRES ARE: ** IMPLEMENTATION OF OSD AND 7 DAY ESTABLISHMENT; financial difficulties experiencing lead to victimization by offenders. ** NEGLIGENCE ( NON-COMPLIANCE WITH POLICIES) ** STAFF NOT VIGILANT ENOUGH.(COMPLACENCY AND FALSE SENSE OF SECURITY)

INSTALLATION OF TURNSTILES TURNSTILES INSTALLED AT THE FOLLOWING CORRECTIONALCENTERS: Groeunpunt Youth Groenpunt Maximum Sasolburg Kroonstad Females Douglas Upington Grootvlei Goedmoed Medium A and Kuruman

PROGRAMME CORRECTIONS

BREAKDOWN OF INCARCERATION TOTALS PER MANAGEMENT AREA AS ON 24 AUGUST 2009 MANAGEMENT AREA APPROVED LOCK UP SENTENCEDATDsGRAND TOTAL % POPULATION MFMF GROENPUNT % GROOTVLEI % GOEDEMOED % KROONSTAD % KIMBERLEY % UPINGTON % COLESBERG % GRAND TOTAL %

IMPROVING CORRECTIONAL PROGRAMMES WITHIN CORRECTIONAL CENTRES AND COMMUNITY CORRECTIONS CORRECTIONAL CENTRE (01 APRIL JULY 2009) COMMUNITY CORRECTIONS (01 APRIL JULY 2009) NAMES OF PROGRAMMES RENDERED NUMBER OF PROGRAMME S RENDERED NUMBER OF OFFENDERS ATTENDED NAMES OF PROGRAMMES NUMBER OF PROGRAMME S RENDERED NUMBER OF OFFENDERS ATTENDED ANGER IN ANGER OUT; DRUG ABUSE; SEXUAL OFFENCES PRE RELEASE APRIL 166 MAY 211 JUNE 221 JULY ANGER IN ANGER OUT;DRUG ABUSE; SEXUAL OFFENCES; PRE RELEASE APRIL 48 MAY 42 JUNE 42 JULY

APPROPRIATE SENTENCING FOR FACILITATING REHABILITATION IN CORRECTIONAL CENTRES: MATD CATEGORY (01 APRIL 2009 TO 31 JULY 2009)APRILMAYJUNEJULY NUMBER OF OFFENDER WITH BAILS : UNDER R : R R : >R NUMBER OF ATDs WITH BAILS REFERRED TO COURT FOR DIVERSION (SECTION 63): (SUCCESS SESTION 62F) NUMBER OF ATD CASES REFERRED FOR PLEA BARGAINING AND SUCCESSES EFFECTIVE CONVERSION AND PLACEMENT OF SECTION 276(1)(i) CASES: EFFECTIVE COVERSION AND PLACEMENT OF SECTION 287 (4)(a) FINE CASES EFFECTIVE CONVERSION AND PLACEMENT OF SECTION 276A(3) AND 287(4)(b) CASES REFERRED TO COURT A QUO. 6205

THE IMPLEMENTATION OF UNIT MANAGAMENT The Unit Management principles implemented at the 6 Centers of Excellence (Kroonstad Med C; Groenpunt Youth; Sasolburg; Kuruman and Goedemoed Med A) but there is a lot to with regard to the effective implementation. Unit Managers appointed at all Correctional Centres Case Assessment Official appointed at CoE’s and Dedicated Assessment Center/Units although not yet trained Centers demarcated in terms of Unit Management principles

PROGRAMME CARE

Number of Offenders participated in Social Work Services Programmes: (01 April – 31 July 2009) Life Skills:2 430, Substance Abuse:1 780, Orientation:2 588, Assessment on the Model of Intervention:1 842, HIV/AIDS:564, Marriage & Family Care: 1576 Sexual Offenders: 534, Support Services: 3 252, Pre Release: 892, Conflict/Aggression/Anger Management:1 621 Number of Offenders participated in Spiritual Care Programmes : Church Services: Group Sessions: Individual Sessions: Alpha 1198, New Life Behavior 596, EEII 495, Challenging Life Styles 4, Kairos 94, Sycamore Tree Program 346, Ukuphula Iketanga/ Lotsha 398, Other Prison Fellowship Course 1000, Chatsec 373, Heatlines 2232, Bible Way 441, Amos Bible Study 825 Social Work Services rendered to Special Categories Children:369, Young Offenders:1 377, Female Offenders:445, Offenders with Disabilities:24, Elderly Offenders:40, Offenders with mental illnesses:18, Offenders with life sentences:14, Foreign Nationals:13

Comprehensive HIV and AIDS programmes and services are implemented including awareness programmes in all Centers Voluntary Testing and Counselling (VCT) services : 44 Sites operational, 1611 offenders had pre- test counselling 1442 offenders had post - test counselling 1370 Offenders tested, 281 tested HIV positive, 1089 tested negative 32 Nurses trained in the VCT register 1668 offenders are living with HIV 114 offenders disclosed their HIV status 49 Peer Education sessions held, 384 offenders participated 117 offenders are trained as peer educators 104 Health information sessions held,1216 offenders participated 178 HIV/AIDS awareness sessions held, 2043 offenders participated 13 Care and support sessions held, 139 offenders participated 14 Support Groups established 119 Offenders trained in HIV and AIDS information

ART Treatment : DCS Sites accredited are: Grootvlei, Groenpunt, Kroonstad and Kimberley. Two centres envisaged to be accredited ARV Sites are Goedemoed and Upington 486 offenders receive ART, 143 receive ART at Public Health Facilities, 343 receive ART at DCS Accredited Facilities 9 offenders reported rape, 0 tested positive after rape 3 offenders received PEP internally, 6 offenders received PEP at Public Health Facilities. (PEP>POST EXPOSURE PROPHYLAXES) Offenders with the CD4 count below 200 =15

PROGRAMME DEVELOPMENT

FORMAL EDUCATION AreaTargetMaleFemaleYouthDisabledTotal ABET FET HET TOTAL6271

SKILLS DEVELOPMENT AreaMaleFemaleYouthTotal Entrepreneurial0808 Computer Skills2400 Occupational Skills Vocational Training Total

SPORT, RECREATION, ARTS AND CULTURE ActivityTargetChildrenYouthAdultElderlyDisabledTotal Sport Recreation Arts Culture Library Services Total Certificates Issued SRAC Practitioners Involved Temporary SRAC Practitioners Voluntary Worker Service Providers

AGRICULTURE ProduceManagement Area ObjectiveProduction%Produce d VegetablesGroenpunt Grootvlei Goedemoed kg 60984kg kg 37.4% 20% 38.4% FruitGoedemoed8000kg00

AGRICULTURE ProduceManagement Area ObjectiveProduction%Produced Red meatGroenpunt Grootvlei Goedemoed kg 9332kg 14233kg 36.2% 42.4% 26% MilkGroenpunt Grootvlei Goedemoed lt lt lt lt lt lt 23% 21.2% 26.5% PorkGroenpunt Grootvlei Goedemoed kg kg kg kg kg % 26.2% 23% EggsGrootvlei doz36590 doz30.4%

Production Workshops Management Area Production Profit Kroonstad steel and woodwork R R =22.7% Kroonstad textileR R =51% Kimberley textileR R =18% Goedemoed Bakery15259 LOAFS BAKEDR =30%

CHALLENGES :DEVELOPMENT AND CARE Vacant posts: Few educators resulting in offenders taking more years to finish a Grade Educators teaching in Formal Education expected to teach Skills Development subjects Too much work for one educators compromising the quality education Lack of classrooms Declining of Formal Education learners 7 Day Establishment creating problems as custodial officials are reluctant to participate in educational programmes Delay in the implementation of OSD for Educationists in DCS Low offender labour totals for agriculture and production workshop projects Impact of the scaling down of costs on activities as planned in the Regional Operational Plan

PROGRAMME SOCIAL REINTEGRATION

PERIODCORRECTIONAL SUPERVISON PERIODPAROLE SUPERVISION APRIL MAY JUNE JULY APRIL MAY JUNE JULY TOTAL SOCIAL REINTEGRATION: POPULATION

PERIODABSCONDERSPERIODTRACED ABSCONDERS APRIL MAY JUNE JULY APRIL MAY JUNE JULY TOTAL128 Deviation from June due to computers that were offline at Harrismith, Colesberg and Fauresmith 73 SINCE 1991 THE ACTUAL TOTAL NUMBER ABSCONDERS IN THE SYSTEM IS 1297 WHICH IS CUMULATIVE

There are seven (7) roving Correctional Supervision and Parole Boards (CSPB) in the region: Upington, Grootvlei, Groenpunt, Kimberley Goedemoed, Colesberg Kroonstad. VACANCIES AT CSPB: Chairperson at Goedemoed Management Area TOTAL NUMBER OF OFFENDERS RELEASED ON MEDICAL PAROLE: 2008/2009: /2010: 1 STATUS REPORT ON CASES RELEASED DURING 2008/2009: # ACTIVE: 3 (CUMULATIVE FIGURE) # DECEASED: 1 FUNCTIONING OF CORRECTIONAL SUPERVISION AND PAROLE BOARDS (CSPB)

PROGRAMME FACILITIES

BUILDING PROGRAMMES Construction of New Kimberley:( Correctional Centre commencement date 14 November 2006 and revised completion date is 01 September (The project is 95% complete.) Budget: R The upgrading of the water channel at Goedemoed is 90% complete. CSPB’s offices at Goedemoed, Kimbrerley and Groenpunt are 100% complete REPAIR AND RENOVATIONS(R&R): Barkley West: The project is 32% complete and behind schedule Budget: R Colesberg: The project is 40% complete and is on schedule Budget: R OWN RESOURCES PROJECTS Admin Offices at Fauresmith is 100% complete Completion of Groenpunt Maximum Centre is 85% complete

BUILDING PROGRAMMES REPAIR AND MAINTENANCE PROJECTS( RAMP) Vereeniging ( Electrical and mechanical ramp) the project is 45% complete and on repair phase) Kroonstad (Civil ramp- 50% complete and on repair phase) Kroonstad (Building related ramp- 25% completed and on repair phase Henneman (electrical and mechanical 100% complete repair phase. Now on maintenance phase  LEASED OFFICE ACCOMMODATION Renewed 7 x expired lease contracts for rented office accommodation

KEY DELIVERABLES FOR 2009 / 2010 Management of overcrowding Scaling up of inspections, monitoring and evaluation and audits to be conducted to mitigate non-compliance aspects at all levels (Regional, Management Area and Correctional Centre level) Apply head hunting process for appointment professionals so as to reduce vacancy rate amongst scarce skills Completion of the New Kimberley Correctional Centre Finalization of all outstanding disciplinary and suspension cases in the Region

Together doing more & better to break cycle of crime