SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Session 2: Working with Your Club & District Leaders

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Identify skills needed by Rotarians to serve as effective club leaders. Prepare club leaders for the coming year. Understand the role of the district in supporting the club. Learning Objectives

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Specific Club & District admin Requirements are covered in the following session – Session 3: Club Administration Handouts: Worksheet 4 – Session Summary Worksheet 5 – Club Committee Structure Worksheet 6 – Short Case Studies Coverage

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 What Skills will you use to Lead your Club? List

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 What Skills will you use to Lead your Club Democratic leadership skills Team-building/people skills Enthusiasm Integrity Organisation Communication / Listening

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Leading Your Club Presidents should Promote fellowship and collaboration. Foster continuity in decisions. Build on past successes. Promote direct and honest communication. Ensure that every club member is involved.

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Who will you work with to carry out the goals of your Club? List

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Club Leadership Team Club board of directors Club secretary Club treasurer Club trainer Sergeant-at-arms Committee chairs Vice president Immediate past president President-elect

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 How will you prepare your Club Leadership Team? Discuss

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 How will you prepare your Club Leadership Team? Ensure clear communication between club leaders, club members & district leaders Develop training plan; ensure leaders attend district training meetings Provide continuity in leadership by making appointments for multiple years Involve leadership team in goal-setting

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 What is the role of your Club’s Board of Directors? Discuss

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 What is the role of your Club’s Board of Directors? Governing body – ultimately responsible for all Committee & Club decisions. Work closely with President to implement annual and long-range goals Designated roles based on post held

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Club PE – responsible for appointing Committee Chairs, training, planning meetings with incoming committees before Rotary year begins. Refer to Chapter 2 of Club President’s Manual for Club Committee Responsibilities

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 What committees does your Club have? List

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 CLP Club Committees Membership Public relations Club administration Service projects The Rotary Foundation

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 How will you determine the best committee structure for your Club? Work on Worksheet 5 individually (5 minutes)

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 What qualities will you consider when appointing committee chairs? Discuss in pairs Present

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 What qualities will you consider when appointing committee chairs? Knowledge of job & Rotary Good listening skills Good communication skills Good EQ Passion Creativity

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 How do you motivate Club Committees and Members?

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 How do you motivate Club Committees and Members ? Encourage them to continue serving & contributing Thank them for their work Recognise their contribution Make them mentors to younger Rotarians Elevate them to leadership roles

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Worksheet 6 - Case Studies: Managing Relationships Scenario 1 Group in 5-6 persons Discuss and agree on solution (3 minutes)

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 What is your understanding of how District helps your club? District Support

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 District Support A Rotary District Exists SOLELY to help Individual Rotary Clubs to advance the Object of Rotary

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Your District Provides guidance Connects clubs with similar interests Serves as an information resource Conveys Rotary & Rotary Foundation information to clubs

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 District Leadership Team District governor Assistant governors District committees District trainer District secretary Past district governors

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Your Assistant Governor Assists with implementing the Club Leadership Plan Reviews progress toward goals Encourages the club to follow suggestions from governor Plan governor’s visit Identifies future leaders

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Worksheet 6 - Case Studies: Managing Relationships Scenario 2 Group in 5-6 persons Discuss and agree on solution (3 minutes)

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Resources Fellow Presidents Club committee members: o Other club committee members o District Committees o Assistant Governor Informational club resources: o o Manuals: Club Secretary’s Club Treasurer’s Club Admin Com Club Membership Com Club PR Com Club Service Projects Com

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Identify skills needed by Rotarians to serve as effective club leaders. Prepare club leaders for the coming year. Understand the role of the district in supporting the club. Learning Objectives

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERS District 3310 Assembly 2010/11 Thank You for Sharing