BOARD POLICY H-26 NON-CAPITALIZED ASSET MANAGEMENT

Agenda and Objectives Agenda Overview of BOS Policy Number H-26 Background Information Objectives Improve Awareness of accountability requirements Defining Managements role for controlling County Assets

Capital Asset Definition Significant value Utility that extends beyond the current year Broadly classified as land, buildings and improvements, infrastructure, equipment, livestock, and intangible assets Exceed the capitalization policies set by the County Auditor-Controller

Non-capitalized Assets Tangible assets costing less than $5,000 Walk-away items are non-capitalized assets costing at least $200 and are small, mobile and easily converted to personal use.

Overview of BOS Policy H-26 Board Policy H-26 the policy was developed to improve the accountability over non-capitalized assets. It requires the recording of walk-away items in the PeopleSoft Asset Management Module.

Background GFOA recommends the tracking of non- capitalized assets for accountability. Over the last three years the County purchased $22.4 million of non-capitalized computer equipment. Over the last several years Internal Audits has consistently identified systemic problems in accountability for non-capitalized assets.

RESPONSIBILITIES Accountability ensures that we know what we have, where it is, when we need to replace it, and to whom it is assigned. Having good accountability over equipment reduces the chance of a United States Department of Veteran Services issue.

INTRODUCTION Wayne Beckham Information Security Office County of Riverside

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