1 YOUNGSTOWN STATE UNIVERSITY Information Technology Tools for Engineers Groupware and Collaboration tools Group 5 YOUNGSTOWN STATE UNIVERSITY Information Technology Tools for Engineers Groupware and Collaboration tools Group 5

2 CONTENTS Introduction Yahoo Groups Google Groups Groove Sakai Project Microsoft NetMeeting Hot Office Microsoft Live Meeting Macromedia Breeze CONTENTS Introduction Yahoo Groups Google Groups Groove Sakai Project Microsoft NetMeeting Hot Office Microsoft Live Meeting Macromedia Breeze

3 Introduction Collaborative software, also known as groupware, is application software that integrates work on a single or multi projects by several concurrent users at separated workstations Introduction Collaborative software, also known as groupware, is application software that integrates work on a single or multi projects by several concurrent users at separated workstations Where to use it? Holding meetings Discussion forums Working on documents Where to use it? Holding meetings Discussion forums Working on documents

4 1) Yahoo’s Group Creating your own group or join other groups. Also Yahoo’s group provide a search engine to find an interested group 1) Yahoo’s Group Creating your own group or join other groups. Also Yahoo’s group provide a search engine to find an interested group CostEasy of useFeature free web-based collaboration tool need to sign up for getting Yahoo account don’t need to download and install the program providing the simple arrangement of menus easy to understand how to use and manage the each page everyone can use even without any instruction documents or help supports. web based collaboration tool. Presenting categorized representative groups 8 menus

5  What kinds of features does Yahoo Groups have? Message & Post Menu Chat Files Photos Links Databases Polls Calendar  What kinds of features does Yahoo Groups have? Message & Post Menu Chat Files Photos Links Databases Polls Calendar

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7 2) Google’s Groups Free service which helps groups of people communicate effectively using and the Web  bookmark topics  announcement lists  mailing lists  public discussions 2) Google’s Groups Free service which helps groups of people communicate effectively using and the Web  bookmark topics  announcement lists  mailing lists  public discussions

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9 3) Groove project From the name of virtual office Groove is a tool for the businessmen or people who want to use more advanced technologies which are common these days. Such as File Sharing, Manage Meetings and Projects, and Track data and Processes. 3) Groove project From the name of virtual office Groove is a tool for the businessmen or people who want to use more advanced technologies which are common these days. Such as File Sharing, Manage Meetings and Projects, and Track data and Processes.

10 Groove Main Page

11 Groove project CostEasy of useFeature Groove Virtual Office Trial is available at no cost for personal use or 60-day business evaluation. Groove Virtual Office Professional Edition for Projects : $229 Groove Virtual Office Professional Edition : $179 Groove Virtual Office File Sharing Edition : $69 User friendly platform Icon-based tool change which is way familiar with internet users Easy to add or remove the tools by clicking the add icons button Plenty of tools to substitute other extra programs with one program Need to download Groove program Three different version of the program 1-Groove Virtual Office Professional Edition for Projects 2-Groove Virtual Office Professional Edition 3-Groove Virtual Office File Sharing Edition

12 4) Sakai Project  Sakai Project is a not-profit web-site which has been developed by Sakai Foundation  Without downloading, we can use Sakai Project’s Collaboration Server using Sakai instead  Sakai is a set of software tools designed to help instructors, researchers, and students create websites for collaboration. Using a web browser, users choose from a set of features to create a site that meets their needs. 4) Sakai Project  Sakai Project is a not-profit web-site which has been developed by Sakai Foundation  Without downloading, we can use Sakai Project’s Collaboration Server using Sakai instead  Sakai is a set of software tools designed to help instructors, researchers, and students create websites for collaboration. Using a web browser, users choose from a set of features to create a site that meets their needs.

13 Sakai Project’s Examples  A project director can create a website to make announcements and share resources, such as documents or links to other resources on the web.  An instructor can create a website that serves as an online discussion board for students to collaborate on an assignment  A student can create a class website to work on and submit assignments electronically Sakai Project’s Examples  A project director can create a website to make announcements and share resources, such as documents or links to other resources on the web.  An instructor can create a website that serves as an online discussion board for students to collaborate on an assignment  A student can create a class website to work on and submit assignments electronically

14 Sakai Project  Sakai software is part of the Sakai Project ( an R&D project for creating open source collaborative tools for use in learning, research, and other types of distributed group work. Sakai Project  Sakai software is part of the Sakai Project ( an R&D project for creating open source collaborative tools for use in learning, research, and other types of distributed group work.

15 Sakai Project’s features  Announcements  Home  Assignments  Chat Room  Discussion  Drop Box  Archive  Gradebook Sakai Project’s features  Announcements  Home  Assignments  Chat Room  Discussion  Drop Box  Archive  Gradebook  Membership  News  Preferences  Presentation  Profile  Resources  Syllabus  Wiki  Membership  News  Preferences  Presentation  Profile  Resources  Syllabus  Wiki

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17 Sakai Project’s features CostEasy of useFeature No cost needed Just login or download the program needed Hard to understand the forms No help Files support Couldn’t fined how to coordinate the tools Unstable software Two Options –Download the Sakai Software or –use Sakai Collaboration website Still under development, sponsored by Sakai Foundation Very few groups which have been created so far

18 5) Microsoft NetMeeting tmeeting  Simple collaboration task with a friend or a client.  In general, audio & video chat tool  NetMeeting can be downloaded from the website for free  It is included in Windows2000, under communications tool  It can be used a web phone too 5) Microsoft NetMeeting tmeeting  Simple collaboration task with a friend or a client.  In general, audio & video chat tool  NetMeeting can be downloaded from the website for free  It is included in Windows2000, under communications tool  It can be used a web phone too

19 Microsoft NetMeeting Features  Video and Audio Conferencing  Chat  Internet Directory  File Transfer  Program Sharing  Remote Desktop Sharing  Security  Advanced Calling  Whiteboard  Video and Audio Conferencing  Chat  Internet Directory  File Transfer  Program Sharing  Remote Desktop Sharing  Security  Advanced Calling  Whiteboard

20 6) Hot Office  HotOffice is a web based group- virtual office- collaboration software.  The HotOffice virtual office service gives you a powerful suite of communication and collaboration tools  There is no need to download or install the software. 6) Hot Office  HotOffice is a web based group- virtual office- collaboration software.  The HotOffice virtual office service gives you a powerful suite of communication and collaboration tools  There is no need to download or install the software.

21 Hot Office Features  Private Chat Rooms  Web Links  Access Rights  Reminders   Private Chat Rooms  Web Links  Access Rights  Reminders   Document Management  Customization  My Desk  Calendar  Bulletin Boards  Group Contact Manager  Online Document Viewer  Document Management  Customization  My Desk  Calendar  Bulletin Boards  Group Contact Manager  Online Document Viewer

22 Hot Office  Example  Files and Documents Example

23 Hot Office CostEasy of useFeature 30-day trial version is available at no cost for personal use Standard package: $14.95per month / 150MB initial storage/ unlimited users Support,Webmail Access Professional package: $44.95per month / 500MB initial storage/ unlimited users Telephone Support, Monday - Friday, 9AM-6PM/EST Support Webmail/POP3/IMAP4 Access User friendly platform Easy to access to each menu Easy to use even for beginners Don’t need to download the program Web-based program 10 menus which are most frequently being used in the group collaboration software.

24 7) Microsoft Live Meeting Some Features:  PowerPoint Viewer  Whiteboard  Text slide  Polls  Annotations Some Features:  PowerPoint Viewer  Whiteboard  Text slide  Polls  Annotations  Live Meeting is one of the window-based group collaboration software  It considered more advanced web- technology tool than Net Meeting.  easy to use online meeting solution for small collaborative meetings and large events and training  Live Meeting is one of the window-based group collaboration software  It considered more advanced web- technology tool than Net Meeting.  easy to use online meeting solution for small collaborative meetings and large events and training

25 Microsoft Live Meeting  White board example  Attendee Pane

26 Microsoft Live Meeting Feature Two types of software (Web-based and Window Based group consol) 14-day trial version is available. Plenty of tools that help users held the meeting and do it effectively. Pull down menus that contains sub menus like other windows program Too many menus that can be obstacles for users to become familiar with it. Easy of use Familiar platform which is similar to other windows program. It takes a lot of time to be familiar with this program. Need help file in order to understand each feature. Complicated for users to add and remove each pane. Not easy for first users to handle with. Need instructional supports. Cost 14-day trial version is available. Named User 5 named users $180 per user per year, plus $3,000 annual fee for standard edition Room Starts at $12,000 for a 50-seat room per year, plus $3,000 annual fee (S/E) Starts at $20,000 for 50-seat room per year, plus $3,000 annual fee(P/E) Monthly Minutes Starts at $0.35 a minute, plus $3,000 one-time fee (S/E) Starts at $0.45 a minute, plus $3,000 one-time fee (P/E) Shared Seats $900 per seat, plus $3,000 one-time fee (S/E) $1,800 per seat, plus $3,000 one-time fee (P/E)

27 8) Macromedia Breeze Some Features: There are four types of users of Breeze. They are  Breeze Presenter Content Viewers.  Breeze Meeting Participants.  Breeze Meeting Presenters.  Breeze Presenter Authors Some Features: There are four types of users of Breeze. They are  Breeze Presenter Content Viewers.  Breeze Meeting Participants.  Breeze Meeting Presenters.  Breeze Presenter Authors General  web-based group collaboration tool  software is comprised of the core Breeze Communication Server and applications for real- time and on-demand communication. General  web-based group collaboration tool  software is comprised of the core Breeze Communication Server and applications for real- time and on-demand communication.

28 Macromedia Breeze  online real- time meeting  User Training

29 Macromedia Breeze Feature Web-based group collaboration tool 15-day trial version is available. Plenty of tools that help users held the meeting and do it effectively. Audio and video applied presentation available Easy understandable menu arrangement Strong tool for training and meeting management for enterprises. Different software options for each groups Easy of use Simple menus which is commonly used. Well arranged sub menus which guide users to achieve the goal. Guiding statements in each page that lead users to do their job without doubt. Simple but effective help files provided Cost 15-day trial version is available. Starter Pack(5 Users) : $375.00/month Starter Pack(10 Users) : $750.00/month Pay-Per-Use Plan : $0.32/min/user

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