LEAVE MEASURES TYPES OF LEAVE 1

1. ANNUAL LEAVE EDUCATORS Regarded as being on leave during school closure periods Capped leave – prior to 2002 NON-EDUCATORS (Office based) 22 days – less than 10 yrs 30 days – 10 yrs & more (School based) 27 days (22 days school holidays & 5 days leave) Capped leave: prior to 2001 Leave cycle – 01/01 to 31/12 Six months period of rescheduling 2

2. NORMAL SICK LEAVE EDUCATORS 36 Days from (3yr cycle) Sick leave 1-2 days can be submitted without M/C 3 days onwards M/C is compulsory NON-EDUCATORS 36 Days from (3yr cycle) Sick leave 1-2 days can be submitted without M/C 3 days onwards M/C is compulsory 3

Cont. 8 week rule – if employee has been absent from work on more than two occasions during an 8 week period, regardless of duration, submit a medical certificate Numerous short term absences may be indicative of abuse and M\C may be required 4

3. TEMPORARY INCAPACITY LEAVE If employee exhausts 36 days before the expiry of 3 year cycle must apply for Temporary Incapacity Leave for every sick leave application Annexure A- 1 to 29 days of leave with M/C (compulsory) Annexure B- 30 and more sick leave days with M/C (compulsory) It is the responsibility of the employee to ensure that these forms are completed timeously HR sends it to Thandile Health Risk Management for assessment and recommendation Approval lies with the Department 5

4. PERMANENT INCAPACITY LEAVE If incapacity has been declared permanent in nature Processes of Ill-Health Retirement are initiated 6

5. LEAVE FOR OCCUPATIONAL INJURIES Also known as Injury on Duty (IOD) Compensation Commission is involved in making a decision Special leave is granted in such cases 7

6. MATERNITY LEAVE Employees are entitled 4 consecutive months Preferable if leave starts at least 2 weeks or 1 month prior to the expected date of delivery 6.1 PRE-NATAL LEAVE - Employees are entitled to 8 working days pre- natal leave per pregnancy 8

7. ADOPTION LEAVE and SURROGACY LEAVE 45 days - adopts a child that is younger than 2 yrs Can extend by applying for up to 184 days unpaid leave Requirements: written proof of adoption/surrogacy proof of the number of days applied for 9

8. FAMILY RESPONSIBILITY LEAVE & SPECIAL LEAVE FOR UPA 8.1 Educators 3 days if child, spouse or life partner is sick or employee’s spouse or life partner gives birth 5 days if Child, spouse or life partner dies or Employee’s immediate family member ( parents/adoptive, parents-in-law, grand-parents, siblings, grand parents and grand children) dies The total number of frl (8) and upa(4) taken shall not exceed 12 days in a year Capped leave / annual leave may be used Unpaid leave to a maximum of 184 days Proof is required 12 days max Special leave 10

8. FRL cont 8.2 Non- Educators 5 days if child, spouse or life partner is sick or employee’s spouse or life partner gives birth 5 days if Child, spouse or life partner dies or Employee’s immediate family member ( parents/adoptive, parents-in-law, grand-parents, siblings, grand parents and grand children) dies The total number of frl is 10 days in a year Capped leave / annual leave may be used Unpaid leave to a maximum of 184 days Proof is required 10 days max Special leave 11

9. LEAVE FOR UNION OFFICE BEARERS Max of 15 working days per annum Applications must be submitted in writing & supported by necessary by documentation For every 7 hours of leave taken a leave form must be submitted Ordinary members have 8 hours per annum for union activities 12

10. SPECIAL LEAVE FOR PROFESSIONAL & PERSONAL DEVELOPMENT & RELIGIOUS OBSERVANCES Activities that are aimed at professional development Activities aimed at personal development (in the interest of the department as well) 13

10. CONT Religious observances 3 days per cycle Leave must be approved before commencement 14

11. SPECIAL LEAVE FOR STUDY Educators approved course of study Progress reports require Conditions of pay are determined by the approving authority Each application for study leave is considered on its own merits 15

12. SPECIAL LEAVE FOR EXAM PURPOSES 1 Day for exam & 1 day for study purposes Additional leave may be taken from capped leave Documentary evidence to accompany leave application 16

13. SPECIAL LEAVE FOR SPORTING, CULTURAL & OTHER EVENTS Participating in sports, cultural etc. – representation of a country, province, or other comparable level as an actual participants, referee, adjudicator, course or group leader etc. Service delivery requirements will be taken into consideration Documentary evidence must accompany the application 17

14. UNPAID LEAVE Max of 184 consecutive days 18

TO NOTE Proper records must be kept by the supervisor. The supervisor needs to report any absence to the HR department For non-compliance proper procedures need to be followed Incapacity leave is not an entitlement, it is a benefit granted at the discretion of the employer. There is no legal obligation on the part of the employer to grant incapacity ALL ABSENCES MUST BE REPORTED AND LEAVE FORMS SUBMITTED 19

THE END THANK YOU VERY MUCH Mrs. Gugu Hadebe Mrs. N Padayachee – Mrs D Govender – Mrs. Nonhlanhla Ndaba – Mrs. Hlengiwe Nzuza –