ADMINISTRATIVE SERVICES DEPARTMENT FY Budget Worksession July 11, 2011

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Organization Chart Director – John Terwilliger Fleet Management David Roussel Fleet Management David Roussel Capital Projects Joel Baugh Capital Projects Joel Baugh Purchasing & Contracts Johnny Richardson Purchasing & Contracts Johnny Richardson Fiscal & Human Resources Anne Kulikowski Fiscal & Human Resources Anne Kulikowski Business Development Errick Young Business Development Errick Young Energy Management Tarzan Frazier Energy Management Tarzan Frazier Real Estate Management John Terwilliger (Acting) Real Estate Management John Terwilliger (Acting) Facilities Management Venetta Valdengo, Deputy Facilities Management Venetta Valdengo, Deputy 297 Positions

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Proposed FY Budget Current FY 11$ Change Proposed FY 12 Personal Services$18.0M($0.4M)$17.6M Operating Budget44.3M(0.6M)43.7M Budget Change(1.5%) Staffing2970

Current FY 11$ Change Proposed FY 12 Capital Improvement Projects $13.9M($2.7M)$11.2M Budget Change(19.4%) Proposed FY Budget

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Accomplishments Capital Projects In FY 11, managed over 100 projects with a total project cost of approximately $60 million. Major projects included: – Silver Star & Mildred Dixon Recreation Centers – Sheriff Sector II Facility – Fire Station #51 Renovation – Coalition for the Homeless – Men's Shelter – Corrections Kitchen and Laundry

Facilities Management –Maintained 6 million square feet of space and handled 60,000 work orders in FY 10 –Developed and implemented energy saving projects  Solar water heating  LED lighting retrofits  HVAC retrofits and replacements  Building Automation Systems (BAS) Accomplishments

Fleet Management –Maintained over 3,600 pieces of automotive and heavy equipment and has 98% of rolling stock in service at all times. –Completed the fuel system upgrade, which upgraded all 13 fuel sites from analog to digital communications. This upgrade improved data security and storage. Accomplishments

Real Estate Management –Coordinated appraisals, performed reviews and closings for the purchases and re-sale of 70 homes for the Neighborhood Stabilization Program (NSP) –Renegotiated our warehouse leases to save in excess of $120,000 annually Accomplishments

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Facilities Management –Utilities –Maintenance to Buildings –Capital Improvements Program Budget Challenges

Budget for Utilities and Maintenance Budget Challenges $17.4M $8.6M $13.2M $11.2M

Budget Challenges Facilities Management - Total Square Footage Maintained 5.3M 6.2M

Facilities Management – Authorized Positions Budget Challenges

Utilities Budget OUC adopted a 5% utility rate increase effective January, 2011: FY 11 Current Budget$10.7M FY 12 Requested Budget$11.2M Additional Funding Requested $500K Budget Challenges

Maintenance to Buildings Budget Includes annual term contracts and proposed projects for maintenance on County facilities such as: –Elevator Maintenance –HVAC Maintenance/Repair –Landscape Maintenance –Roof Repairs –Plumbing & Electrical Repairs –Pest Control –Fire Alarm System Maintenance Budget Challenges

Maintenance to Buildings Budget FY 11 Current Budget$7.6M FY 12 Requested Budget$7.9M Additional Funding Requested$300K Budget Challenges

Contracts Budget FY 11FY 12 Janitorial Contract$2.8M$2.6M Security Contract*$800K$600K *General Fund Portion Only Total Contracts$3.6M$3.2M Savings in FY 12 ($400K) Budget Challenges

Facilities Management FY 12 Budget Utilities$500K Maintenance to Buildings$300K Janitorial Contract ($200K) Security Contract ($200K) Net Increase to Budget$400K Budget Challenges

Capital Improvements Program (CIP) Facilities Management has 4 on-going CIPs to maintain County buildings: –Improvement to Facilities –HVAC Repair/Replacement –Energy Conservation –Roof Repair/Replacement

Budget Challenges Capital Improvements Program (CIP) Improvement to Facilities $3.1M HVAC Repair/Replacement $8.1M Energy Conservation $0.3M Roof Repair/Replacement $0.9M Total Budget $12.4M Original Submittal FY 12

Budget Challenges Capital Improvements Program (CIP) Improvement to Facilities $3.1M$2.7M HVAC Repair/Replacement $8.1M$6.9M Energy Conservation $0.3M$0.3M Roof Repair/Replacement $0.9M$0.8M Total Budget $12.4M $10.7M Approved Submittal FY 12 Original Submittal FY 12

Budget Challenges Improvements to Facilities CIP Major Projects Include: –Courthouse Fire Control System$1.8M –Public Works Fire Smoke Dampers$300K –Work Release Fire Control System$150K –Animal Services Fire Control System$130K –IOC I Elevator Modernization$130K

Budget Challenges HVAC Repair/Replacement CIP Major Projects Include: –Courthouse BAS Upgrade$2.8M –Corrections Horizon Rooftop AHU (8)$1.8M –Corrections Booking & Release HVAC$1.3M –Health Department BAS Upgrade$270K –Admin Center HVAC Repair$200K

Budget Challenges Roof Repair/Replacement CIP Major Projects Include: –Work Release Roof Replacement$400K –Mable Butler Roof Replacement$250K –John Bridges D Roof Replacement$80K –Mosquito Control Main Office Roof$30K Replacement

Budget Challenges Fleet Management –Fuel Costs  Volatile fuel market and current uncertainty in the Middle East make forecasting fuel prices very difficult

Budget Challenges Fuel Budget – Average Cost Paid Per Gallon $4.35 $3.67 $3.10 $3.00

Fuel Budget – Budgeted Cost Per Gallon FY 11FY 12 Unleaded Fuel$2.58$3.10 Diesel Fuel$2.40$3.00 Budget Challenges

Fuel Budget FY 11FY 12 Unleaded Fuel$4.8M$5.6M Diesel Fuel$1.7M$2.2M Total Fuel Budget$6.5M $7.8M Total Increase in Fuel Budget$1.3M Must monitor fuel market throughout year to maintain budget Budget Challenges

Business Development –Disparity Study  Due every four (4) years  Takes approximately 18 months  Partner with others in our MSA* - Seminole County- Lynx - Lake County- OCPS - Osceola County- OUC - City of Orlando- OOCEA - Valencia College- GOAA *Metropolitan Statistical Area

Budget Challenges Business Development –Disparity Study Funding  Expected total cost $300,000 to $400,000  Our share dependent on number of partners  Will request funding upon –Determining partners –Contract negotiations completed

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Summary Rising utility costs Maintenance to buildings must be funded to keep County facilities operational and safe Capital improvement projects increasing as buildings age Cost of fuel increasing in a volatile fuel market Disparity Study funding

ADMINISTRATIVE SERVICES DEPARTMENT FY Budget Worksession July 11, 2011