Nancy Nathanson Resource Sharing Program Manager Debbie Hackleman Oregon State University Summit Unmasked

2

3 The context a very big catalog, a single virtual library patronspatrons: request materials - lots staffstaff: acquisitions, collection development, cataloging

4 Community colleges Public Independent (since merger) PCC, SMU, Clark, SU, MHCC, LCC, Walla Walla College

5 Student FTE : 204,000 Patrons served

M items 8.8 M bib records Holdings in Summit

7 Information for library staff

8  Start in Summit, or  Start in local catalog and pass-through (transfer) the search to Summit Searching Summit

9

10 the four types of display:  index browse  brief display  extended display  record browse  record display  holdings display Searching Summit

11 Searching: Index browse

12 Searching: Record browse

13  Classification number searching is like subject searching example: interested in Butterflies? “browse the shelves” of Summit in QL551 Searching: special considerations

14 index browse, brief display index browse, extended display

15

16 Pass-through searching

17 Transfer search from record display

18 what you didn’t get … Pass through: what you didn’t get …

19 Limiting by date- goes to Summit

20 Local: 1 record Summit: 3 records

21 Dates

22  Limiting by material type is good but not perfect  Some local administrative information is not stored in the union catalog (such as price and cancellation information) Searching: special considerations

23  See all records, including suppressed records  Use public menu search options plus OCLC # union catalog record #. b local record #s 9osu0.b Staff searching

24  character-based catalog  Start in Summit (not pass-through from local) telnet. login: alliance allie Staff searching: how

25 Staff searching Staff Main menu

26 MARC display:

27 Public display:

28 B BIBLIOGRAPHIC Information LANG: eng LOCATION: 9ore0 BCODE1: a BCODE3: N SKIP: 0 CAT DATE: BCODE2: a COUNTRY: oru s1998 oruab s000 0 eng dnamIa 040 OSO|cOSO|dORU Deschutes River campground 260 [Salem, Or.] :|bOregon State Parks,|c[1998?] sheet :|bill., maps ;|c42 x 35 cm. folded to Title from front panel Camp sites, facilities, etc.|zOregon|zWasco Oregon.|bState Parks and Recreation Dept 945 9ore0|bb |ci |o1|sN 945 9wos0|bb |ci |sN “LOCATION”=owner of master bib. record institution record linking fields Staff view

29 Summit real time Summit maintains links with all the local sites continuous polling real time updating over the Internet Your link to Summit

30 1. automatic, ongoing, real time Sending records to Summit

31

32 > ADDITIONAL SYSTEM FUNCTIONS > SEND a group of records to Summit Sending records to Summit 2. manually push a set of records (“re- send”)

33 for example:  receiving order, status now "in process"  updating bib. record, such as author heading update, completing contents note for multi-vol. set  changing item status from 'at bindery' to 'available' Local sites automatically send updates to the central machine Maintaining the database

34 “Record ownership” No over-writing, changing, or deleting by other libraries, or by Alliance staff. Updating Summit record integrity is safeguarded

35 Sending records- the links

36 Bibliographic record comes to union catalog; institution records are linked to bib record. item order item Central Wash. order item, cop.1 item, cop.2 Linfield order Western Oregon order item, cop.1 typical local record union catalog record

37 Summit also asks local sites for information

38 L&C order item, cop.1 item, cop.2 Western Oregon order OIT item, cop.1 Central Wash. order item, cop.1 item, cop.2 example: master bib. record replaced local site deletes its bib. record (the master record) - so Summit finds another to replace it