Hints & Tips Debbie Marshall. Hints & Tips Quick Hints & Tips Job Costing – Labour Costs in Job Profitability Reports Estimate v Actual Reports – Including.

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Presentation transcript:

Hints & Tips Debbie Marshall

Hints & Tips Quick Hints & Tips Job Costing – Labour Costs in Job Profitability Reports Estimate v Actual Reports – Including Closed Estimates Managing Clients

Quick Hints & Tips Company Snapshot Reports from Find Function Undeposited Funds Report GST Changes Report Reconciling PAYE Changing Inventory items to Non-Inventory Items Options when Opening Quickbooks Rebuilding Datafile without Backup

Company Snapshot

To display this when opening Quickbooks change preferences to save the desktop. This is particularly useful as the Company Snapshot cannot be added to your icon bar.

Reports from Find Function

Create Report

Undeposited Funds Report Create a general ledger report Filter on undeposited funds account - ‘no’ to cleared status

GST Detail Report on Changes since last GST return

Filter on Last Entered/Modified

Reconciling PAYE

Changing Inventory to Non Inventory Items Change Inventory Asset account to Cost of Goods Sold

Options when Opening Quickbooks Ctrl - Start QuickBooks without opening a file. This is useful if you are having problems with the last company file you were using – and you want to start with the Open or Restore Company window. Alt - Start QuickBooks without all the windows. If you have your desktop set to remember what windows you have open, sometimes it takes a VERY long time to start QuickBooks. This option will start it without opening all the windows.

Rebuilding Datafile without Backup Ctrl as selection ‘Rebuild’ - this is useful ONLY if the clients datafile cannot be backed up but requires rebuilding.

Time in Job Costing Adding time costs into Job Profit & Loss reports Ensure Employee is setup as a sales rep as well as an employee Ensure Service item is ticked as performed by subcontractor or supplier with a cost associated with it.

Timesheets

Pay Cheque

Paycheque – Allocation to Service Item

Paycheque Allocation – Recording Employee’s Weekly Wages

Costs Appear on Job Profitability Report

Creating Estimate v Actual Detail Report – For Closed Estimates

Modify filters

Modify Item Filter to include Labour

Change the estimate to be either active or not

Job v Estimates Detail Report

Hints on Managing Clients Efficiently Engagement letter outlining charge rates Provide estimates for software with projected time and have client sign the estimate – save as a template for future use Have client prepay for software Always use checklists when installing Quickbooks and/or upgrading datafiles - follow them methodically Create a timesheet for every visit and have it signed before you leave the client Invoice daily to avoid ‘memory loss’ with clients – document phone calls and s in the customers notes.