QCE presentations for schools Data handling

2 To develop an understanding of processes and procedures for: Transfer students (slides 3–7) Ceasing learning for transferring students (8–12) Reporting an accurate history of learning (13–15) Finalising VET courses at end of Year 12 (16–17) Transfer student and VET (18–20) Variable progression rate (21–24) Notional Sound (25–31) Provisional statements (32–33) Eligibility reports (34–35). Presentation focus

3 Students transferring to a Queensland school from interstate or overseas The receiving school should: submit an Application for credit transfer and/or relaxation of completed Core form (download from QSA website) ensure the Application form is complete attach authenticated copies of statements of results for previous studies attach S1 printout generated by SDCS showing current enrolment

4 Transfer students (cont.)

5 Deadline for receipt of applications Last day of Term 3 Transfer applications received in Term 4 can only be guaranteed to be processed in time for the July issue of the QCE.

6 Transfer students from another Queensland school In SDCS the receiving school enters: the subjects undertaken at the previous school provisional results for any subjects not continued as reported on the S1 printout from the previous school the actual number of semesters for subjects studied at the receiving school all semesters of Authority subjects undertaken over 2 years, for OP calculations.

7 English and Chemistry were not continued at the receiving school. English and Chemistry results were provided by the previous school. The student began Geography at the receiving school for Semester 2. The student changed from English to English Communication at the receiving school. Transfer students from another Queensland school (cont.)

8 Ceasing learning for students who transfer out of a Queensland school in SDCS for Authority and Authority-registered subjects: indicate the number of semesters actually completed at the school enter provisional results enter a “Left early” date. If a student transfers part-way through a semester, the receiving school should report partly completed semesters when completed. In SLIMS, enter a notional Sound for literacy or numeracy if applicable.

9 Indicate the number of semesters completed. Enter a “Left Early” date. Enter a provisional result for each subject. Ceasing learning (cont.)

10 Ceasing learning (cont.) For embedded and stand-alone VET courses in SDCS: enter an outcome for each competency enter “Yes” in the “Completed” column for each competency of “Other VET” courses enter an end date that is before the “Left early” date for each competency.

11 Enter an end date that is before the “Left early” date for each competency. Enter an outcome for each competency Ensure that competencies from the current syllabus are used. Ceasing learning (cont.), embedded VET

12 Enter “Yes” in the “Completed” column for each competency of “Other VET” courses. For each competency enter an outcome. For each competency enter an end date that is before the “Left early” date. Ceasing learning (cont.), stand-alone VET

13 Reporting an accurate history of learning Across all Queensland schools attended by the student, a true and accurate history of learning should be reported. If a student transfers part-way through a semester, the receiving school should report that semester.

14 By the end of Semester 2 the receiving school was reporting a Limited LOA for Maths B. The receiving school has correctly reported Semester 1 of the previous school. The receiving school has validly reported 3 semesters of Marine Studies started in Semester 2. Reporting an accurate history of learning (cont.)

15 The student has left the school part-way through Semester 2 (30/08/2007). Only whole semesters should be reported: in this case, one semester not two. An incorrect history

16 Finalising VET Courses at the end of Year 12 In SDCS a completed stand-alone VET course must have the “Complete” button ticked if all requirements have been met as well as: an outcome for each competency a “Yes” in the completed column for each competency an end date for each competency.

17 Tick the “Complete” button for completed qualifications. For each competency enter an end date. For each competency indicate that it is no longer being undertaken. For each competency enter an outcome. Finalising VET Courses at the end of Year 12

18 Transfer student continuing a VET Course For students continuing VET courses across schools, the receiving school need only report those competencies delivered at the receiving school. If all competencies are completed between the schools the final school should ensure that the “Complete” button is ticked.

19 Transfer student not continuing an embedded VET Course Embedded VET courses (modules and results) that are not continued need to be entered into SDCS by the receiving school. The receiving school should enter the previous school as the provider.

20 Transfer student not continuing a stand-alone VET Course The receiving school does not need to enter modules or results for stand-alone VET courses not continued at the receiving school.

21 Variable progression rate (VPR) Some students may complete senior studies over a longer or shorter period of time than usual under a VPR arrangement. The requirements and procedures for VPR arrangements can be found on the QSA website. snr_qa_mod_a-z.pdf

22 VPR button is ticked. The semester tabs open up to enter year and semester. Biology was undertaken in 2007 and English was undertaken in 2006 and Ensure the Cert. year is correct. VPR — Reporting learning over 3 years

23 VPR — Two semesters in one A student may compress two semesters of study into one provided they genuinely undertake the learning and assessment.

24 Prevocational Maths has been completed in a single year. Semesters 3 and 4 have been undertaken in Semester 2, Semesters 1 and 2 have been undertaken in Semester 1, VPR – Two semesters in one (cont.)

25 Notional Sound If a student exits an English or Mathematics subject with a Limited or Very Limited Level of Achievement, literacy or numeracy requirements may be met if a single semester is assessed as a notional Sound.

26 Notional Sound (cont.) Use the student’s folio of work for a particular semester of an English or Mathematics subject and any other relevant information. Use the exit standard descriptors as a guide. Map the student’s achievements against the exit standard descriptors. Retain one annotated student folio for each subject in each year in which a notional Sound was awarded. To determine whether a student has met the requirements for a notional Sound in literacy or numeracy the school will:

27 Notional Sound (cont.) Learning providers should be familiar with the contents of the booklet, The Quality Assurance of Authority-registered Subjects. snr_qa_a-r_subjects.pdf

28 To enter a notional Sound into SLIMS 1.Log into SLIMS as the Main Learning Provider 2.Retrieve the specific student learning account 3.On the personal details page, select the drop-down arrow for literacy (or numeracy) notional Sound 4.Select appropriate subject and semester combination for literacy or numeracy 5.Click Save at the bottom of the screen.

29 Recording a notional Sound. Select subject – semester combination Click on drop- down arrow

30 Recording a notional Sound (cont.) Notional Sound can only be recorded by the current main learning provider. Other learning providers wishing to have a notional Sound recorded for a student should make formal application to the Certification Unit of QSA.

31 To remove an incorrect notional Sound 1.Log into SLIMS as the Main Learning Provider. 2.Retrieve the specific Student Learning Account. 3.On the personal details page, select the checkbox Remove literacy notional Sound or Remove numeracy notional Sound. 4.Click Save at the bottom of the screen.

32 Provisional statements Provisional statements are generated in August and October each year for Year 12 students. These need to be carefully checked by each student to ensure accuracy of personal details and learning.

33 Students should check spelling of names and correct address for posting of SEPs. Correct subjects and a true transfer history should be indicated. VET and other recognised studies will appear if reported at the time of issue. Provisional Statements (cont.)

34 Eligibility reports Eligibility reports are issued in August and October each year for Year 12 students and in October for Year 11 students. These reports list students who are eligible for a Senior Statement (SS) or a Queensland Certificate of Individual Achievement (QCIA) and predict for schools QCE-eligibility and OP-eligibility based on assumed success in learning programs. They should be read in conjunction with provisional statements or information in the students’ learning accounts.

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36 Further information Queensland Studies Authority Last updated November 1010