The American Recovery and Reinvestment Act of 2009 Reporting Overview Federal Highway Administration August, 2009

2 Accountability and Transparency “Every American will be able to hold Washington accountable for these decisions by going online to see how and where their tax dollars are being spent.” - President Barack Obama

3 Reports Produced by FHWA Weekly report on projects with notice to proceed Weekly report on obligated projects Monthly report on jobs Quarterly NEPA report to President’s Council on Environmental Quality (CEQ) – 1609 Quarterly report for States – 1512 Quarterly performance reports Periodic reports to Congress – 1201(c) Periodic reports to GAO Miscellaneous – EDA, DBE, “Green Projects”, SBA etc

4 Reporting Challenges Implementation – Tight schedule – Changing requirements – Non-sequential development Data quality and consistency Approach has changed – Initially Excel forms submitted via to FHWA – Evolved into web based application – Second generation currently being developed

5 New Reporting Requirements Added additional OMB required data Reorganized to minimize redundant data Monthly data down to 10 data items (5 are reference data i.e. State, month, project numbers etc) Comma delimited format, no Excel option New screens in RADS will allow for mass editing, similar to Excel or Access

6 RADS - Recovery Act Data System Used for ARRA related: – Data submittal – Reports – Analysis – Reviews Independent system that interfaces with other data systems Developed as a secure web application with a robust SQL Server database Integrated GIS interface for spatial analysis and mapping

7 Data Model Conceptual Overview RADS - Data Integration, Analysis, & Reporting Other Data - Bid Tab DUNS EDA Finance Data – FMIS DELPHI Reports, Maps, and Charts Jobs, Awards & Project Information - Existing FHWA data - State reported data - New FHWA database - FHWA generated reports

8 Information Flow Diagram Collect, Compile, & Report FHWA HQ Contractor ALocal DContractor CLocal B Texas DOT Virginia DivisionTexas Division CongressOSTRecovery.gov Virginia DOT Compliance Review Review, Report, & Summarize Filing employment data Contractor DContractor B RADS 1201(c) 1609 State DOT 1512

9 Reports Produced by FHWA Weekly report on projects with notice to proceed Weekly report on obligated projects Monthly report on jobs Quarterly NEPA report to President’s Council on Environmental Quality (CEQ) – 1609 Quarterly report for States – 1512 Quarterly performance reports Periodic reports to Congress – 1201(c) Periodic reports to GAO Miscellaneous – EDA, DBE, “Green Projects”, SBA etc

10 Latest Data Obligations – 50 States, Federal Lands, District of Columbia, Puerto Rico, Guam, Northern Marianas and the Virgin Islands – 6,144 projects – $ Billion Notice to proceed – 50 States, Federal Lands, District of Columbia, and Puerto Rico – 2,534 projects – $7.941 Billion

11 Obligations

12 Notice to Proceed

13 Preliminary Jobs

14 Current Activities Adjusting RADS to comply with June 22 nd OMB guidance – Redesigning database – Developing new data input/editing screens – Revising Reporting Requirements document – Conducting 6 webinars over 4 weeks for States and Divisions Recently submitted 3 year OMB Paperwork Reduction Act (PRA) review and waiver request Gearing up for next round of reports – CEQ, Performance Measures, and 1201(c)

15 Questions?