Chapter Of The Year Program Rick and Elsie Baker Virginia District Chapter of the Year Coordinators Updated: 29 August 2009

2 MANY THANKS TO Bob & Karla Greer Region “A” Membership Enhancement Coordinators FOR THE DESIGN, LAYOUT, AND FOUNDATION OF THIS INFORMATION WITHOUT THEIR ORIGINAL WORK, WE WOULD HAVE SPENT HOURS DEVELOPING THIS VIRGINIA DISTRICT SEMINAR FOR THE 2009 GWRRA CHAPTER OF THE YEAR PROGRAM

GWRRA Chapter Of The Year GWRRA 2008 Chapter Of The Year Mississippi Chapter O Picayune, MS

VIRGINIA DISTRICT CHAPTER OF THE YEAR 2008 VIRGINIA BEACH 2008 VIRGINIA DISTRICT Chapter of the Year Virginia Chapter B, Virginia Beach Wings By The Sea

2008 VIRGINIA DISTRICT Chapter of the Year 5 Virginia Chapter B, Virginia Beach Wings By The Sea

6 Purpose of Today’s Presentation Chapter Of The Year Program Background Basic Program Qualifications Summary of Changes to the 2009 Program Scoring Areas Score Sheet Submission timelines Virginia District Recognition

7 HISTORY Started in 2007 Purpose - “To stimulate chapters to strive for excellence within their respective District and Region” Managed at National by Jim & Sherrin Hutchens, under “Operations” Recognition at District, Region, & National

8 BASIC QUALIFICATIONS Current & Paid GWRRA Charter Chapter Staff must consist of at least –Chapter Director –Assistant Chapter Director –Chapter Treasurer –Chapter Ride Educator –Membership Enhancement Coordinator Free Monthly Chapter Newsletter Monthly Gathering Annual Financial Report Recruit A Minimum of 3 New Members

9 SUMMARY OF CHANGES FROM 2008 TO 2009 PROGRAM Revision 1  Event / Ride schedule submitted, at least monthly, to its members and the District CHOY Coordinator  The Chapter as a whole participates in a PLP  The CD and/or ACD completes LTD Seminars and Programs

10 SCORING AREAS Chapter Event/Ride Schedule Recruitment & Retention Rider Education Couple Of The Year Leadership Training Chapter Web Page Extraordinary Chapter Events or Activities

11 Chapter Event/Ride Schedule The Chapter Director prepares an event schedule (ride schedule) and submits, at least monthly, to its members and the District Chapter Of The Year Coordinator. The event schedule can be a monthly or an annual “running” schedule.

12 Recruitment & Retention This section recognizes the recruitment and retention efforts of the entire chapter. Points are bestowed for recruiting new members and persistent efforts in retaining existing members (e.g. membership recruitment initiatives / campaigns, member outreach programs, etc.)

13 Rider Education Number of chapter members enrolled, as a percentage of total members, in the Levels Program at the end of each calendar year. The Chapter as a whole participates in a Parking Lot Practice (PLP) Exercise during the current year.

14 Couple Of The Year The Chapter Selects a Couple Of The Year

15 Leadership Training  The Chapter Director and/or Assistant Chapter Director attends Leadership Training Program  Copy of Completion Certificate or LTD Training Card  Horizons, Mentor, and Instructor Programs:  1 Point per Program (not individual seminars)  Individual Seminars  Member Orientation  Life Skills  Chapter Life  Chapter Leadership Skills  Intermediate Leadership Skills  Advance Leadership Skills  Submit Copy of Completion Record in any year 1 Point Per Seminar

Chapters that have a website containing the minimum required information prior to the end of the current year ( 2 Points )  The GWRRA Logo & words “Gold Wing Road Riders Association” or the acronym “GWRRA” should be included as part of the page  Region, District, Chapter designations, plus city and will serve to identify the webpage for those visiting the site  A link to the National Home Page & link to the District and Region webpages would be beneficial for the visitor  Extra VA District Competition Points are awarded if the above criteria are met AND for at least three consecutive months ( 1/2 Point Each ):  Posts an Annual Calendar of events, gatherings, rides, education, charity rides, support to other GWRRA events, etc.  Posts Next Social Gathering, time, date, place, special activities at that gathering, and point of contact information. 16 Chapter Web Page

Examples: Charitable rides or donations, Chapter awards received during the year, Guest speakers at chapter gatherings, Fun activities including campouts, festive parties, holiday parties, Chapter visitations, Bike shows, Cruise-ins, chapter representation at other, non-VA District, GWRRA rallies, etc. –VA District Points: Attending each VA District rally, i.e., Rally In The Valley™ and Wingless Weekend; submit percentage of chapter members attending +3 points each VA District rally  Don’t be modest – We want to know all the great activities the chapter accomplished 17 Extraordinary Chapter Events or Activities

Chapter Director ___ Assistant Chapter Director ___ Chapter Treasurer ___ Chapter Ride Educator ___ Membership Enhancement Coordinator ___ 18 SCORE SHEET Basic Eligibility YES of NO (You must answer all of these YES to participate) Newsletter to members monthly __ Mo. Meetings / Gathering ___ Annual Financials to District Director ___ Annual Chartering Fees Paid ___ A minimum of 3 New Members ___

19 SCORE SHEET Event / Ride Schedule An Event Schedule (Ride Schedule) with 1 – 2 Monthly Events An Event Schedule (Ride Schedule) with 3 or more Monthly Events ____ 5 Points ____ 10 Points

20 SCORE SHEET Recruitment & Retention Number of members as of January 1 st, Current Year Number of members as of December 31 st, Current Year Calculate the percentage of change _________ Members _________ % Increase 1 – 3% Gain = 1 Point4 – 5 % Gain = 2 Points

21 SCORE SHEET Recruitment & Retention (Cont’d) Chapter has planned recruiting activity (e.g. mall shows, Honda dealers) and appears on Chapter Ride Schedules Chapter has a written action plan for the purpose of retaining existing chapter members. Action plan submitted to VA District Director by 1 November for the next calendar year ____ 2 Points

22 SCORE SHEET Rider Education Number of chapter members enrolled, as a % of total members, in the Levels programs at the end of Current Year. Total Chapter # Members in Level% of TotalPoints Members Level I Level II Level III Level IV 5-10% = 1 Pt11-15% = 2 Pts 16-25% = 3 Pts 26% or more = 4 Pts

23 SCORE SHEET Rider Education (Cont’d) Example Number of chapter members enrolled, as a % of total members, in the Levels programs at the end of Current Year. Total Chapter # Members in Level% of TotalPoints Members Level I % 2 Level II % 1 Level III % 4 Level IV % % = 1 Pt11-15% = 2 Pts 16-25% = 3 Pts 26% or more = 4 Pts

24 Parking Lot Practice PLP The Chapter as a whole participated in one or more Parking Lot Practice (PLP) during the current year. Yes ____No ____ 2 Points if YES 0 Points if NO Note: Submit Percent of Members Participating to VA District

25 SCORE SHEET Couple Of The Year The Chapter selects a Couple Of The Year for Current Year Yes ____No ____ 2 Points if YES 0 Points if NO Couple Of The Years Names __________________________________________

26 SCORE SHEET Leadership Training The Chapter Director attended the following Leadership Training Programs Member Orientation_____1 Point Per Seminar Life Skills_____1 Point Per Seminar Chapter Leadership Skills_____1 Point Per Seminar Intermediate Leadership Skills_____1 Point Per Seminar Advanced Leadership Skills_____1 Point Per Seminar Chapter Life Program_____1 Point Per Seminar Horizons_____1 Point For Program Officer Mentor_____1 Point For Program Instructor Development_____1 Point For Program Copy of LTD Training Certificate or Card must be submitted to Chapter Of The Year Coordinator

27 SCORE SHEET Leadership Training The Assistant Chapter Director attended the following Leadership Training Programs Member Orientation_____1 Point Per Seminar Life Skills_____1 Point Per Seminar Chapter Leadership Skills_____1 Point Per Seminar Intermediate Leadership Skills_____1 Point Per Seminar Advanced Leadership Skills_____1 Point Per Seminar Chapter Life Program_____1 Point Per Seminar Horizons_____1 Point For Program Officer Mentor_____1 Point For Program Instructor Development_____1 Point For Program Copy of LTD Training Certificate or Card must be submitted to Chapter Of The Year Coordinator

28 SCORE SHEET Chapter Web Page The Chapter has an approved Webpage? YES ____NO ____ 2 Points if YES 0 Points if NO Note: VA District awards extra points for calendar and next social gathering content if the above is met. 1/2 Point Each

Note: VA District awards extra points for Chapter participation at VA District Rallies. 3 Points Each 29 SCORE SHEET Extraordinary Activities List the extraordinary events or activity the Chapter was responsible for: Example: Children’s Toy Ride, Charity Fun Runs, Parades, Adopt a Family Program, etc. 1 Point per activity with a maximum of 25 points ___________________________________________

30 TIMELINE Monthly November 1 st of Current Year February Wingless Weekend February 15 th April 1 st of Following Year Event/Ride Schedules Submitted to District Chapter Of The Year Coordinators Written Action Plan for Retaining Members submitted to District for next calendar year CDs Submit CHOY Nominations to VA District CHOY Coordinators VA District Winners Awarded District Winner to Region Region Winner to National

GWRRA CHAPTER OF THE YEAR REGION A MISSISSIPPI CHAPTER O Picayune, MS "CheeriO's"

VIRGINIA DISTRICT CHOY AWARDS 1 st Place –$150 and Unique Plaque –Monthly Chapter Article in District Newsletter –Preferred Seating at VA District RITV™ and Wingless Weekend 2 nd Place: $100 3 rd Place: $50 Top Ten Chapters: Honorable Mention Awards at VA District Wingless Weekend 32

2008 VIRGINIA DISTRICT Chapter of the Year 33 Virginia Chapter B, Virginia Beach Wings By The Sea

34 MANY THANKS TO Bob & Karla Greer Region “A” Membership Enhancement Coordinators FOR THE DESIGN, LAYOUT, AND FOUNDATION OF THIS INFORMATION WITHOUT THEIR ORIGINAL WORK, WE WOULD HAVE SPENT HOURS DEVELOPING THIS VIRGINIA DISTRICT SEMINAR FOR THE 2009 GWRRA CHAPTER OF THE YEAR PROGRAM

35 Questions Rick and Elsie Baker Virginia District Chapter of the Year Coordinators