1 CALPADS UAT End of Year (EOY) Checkpoint Meeting June 6, 2012

22 Introductions and Ground Rules Introductions – CDE / CSIS Participants – IBM Participants Ground Rules – Mute phones while listening (*6 to mute and un- mute) – Do not place your phone on HOLD – Silence cell phones – Introduce yourself (name and LEA) when speaking – One conversation at a time

3 Agenda Introductions / Ground Rules EOY UAT Schedule Update EOY UAT Status Update EOY Production Release Update EOY UAT Reminders EOY UAT Service Desk Recap Walk On / Q & A / Online Poll Next Steps 3

4 EOY UAT Schedule Update Test Week 8 EOY 1 including Student Career Technical Education CALPADS Pre-production environment should be available daily from 6:00 am to 8:00 pm with the exception of down time to support the Production release An updated EOY UAT Known Issues and UAT Release Update were posted to the UAT FTP site on Wednesday 6/6/12 Recommended Testing Schedule for EOY UAT

5 EOY UAT Status Update Test Week 8 – Continue testing EOY 1 focusing on SCTE SCTE Testing Update – Following SCTE modules were made available on 5/17 Security Roles Batch Online Input Validation Rules (IVRs) Extracts (ODS and Rejected Records) Submission Error Report

6 EOY UAT Status Update SCTE Testing Update, continued – Following modules were made available on 5/30 ODS Reports (3.12, 3.13, 3.14, and 3.15) Snapshot Reports (3.12, 3.13, 3.14, and 3.15) Certification Errors (CVRs) EOY 1 Snapshot including CTE data

7 EOY UAT Status Update Last Week – EOY 1 – 5 Execution logs submitted by LEAs – EOY 3 – 3 Execution logs submitted by LEAs – No execution logs submitted for EOY 2 and EOY 4 This Week – Submit EOY 1 Execution log by end of day Friday

8 EOY Production Release Update EOY 2, EOY 3, and EOY 4 will be released to Production on 6/11 – EOY 2 Fixed 33 out of the 35 defects reported during UAT Targeting to fix one additional defect for the 6/11 release – EOY 3 Fixed 27 out of the 34 defects reported during UAT Targeting to fix six additional defects for the 6/11 release – EOY 4 Fixed 10 out of the 14 defects reported during UAT Targeting to fix three additional defects for the 6/11 release

9 EOY Production Release Update EOY 1 (course completion and Career Technical Education) will be released at a later date – EOY 1 Fixed 14 out of the 38 defects reported during UAT Targeting to fix four additional defects for the 6/11 release

10 EOY Release Update Defects fixes targeted for the 6/11 Release Problem #Issue Target Date 2528 EOY4: Student Waivers shows NPS School Groups incorrectly on Maintain Student Waivers screen 6/11/ EOY1: Report 3.14 & count is off between ODS & Snapshot 6/11/ EOY2: Extract Files are saved w/o a file type when using the Firefox browser 6/11/ EOY3: Misspelling of Occurrence in reports and screens 6/11/ EOY3: Rejected Records screen - count of SDIS0245 Warning errors is inflated 6/11/12

11 EOY Release Update Defects fixes targeted for the 6/11 Release Problem #Issue Target Date 2509 EOY3: SDIS template has School of Course Delivery in column five, correct element name is School of Attendance 6/11/ EOY3: GERR0002 not triggered on invalid Student Offense Code - the file failed upload instead 6/11/ EOY4: SSID Enrollment>Online Maintenance UI - Missing Description/Link for Request SSID Extract & Download Extracts 6/11/ EOY3: Sort feature on Maintain Student Discipline screen "erases" all rows in GUI 6/11/12

12 EOY Release Update Defects fixes targeted for the 6/11 Release Problem #Issue Target Date 2496 EOY1: Record Results-Passed Records don't display for Academic Year ID 6/11/ EOY3: SDIS ODS Extract missing local IDs and student discipline records 6/11/ EOY1: Rejected Records Submission Details screen is missing field data for HQT Competency Code 6/11/ EOY1: Snapshot not running for LEA6/11/ EOY4: Invalid CERT072 warning6/11/12

13 EOY UAT Reminders LEAs should report their progress to the CDE using the UAT Test Scenario Execution Log and ing the updated log once a week on Friday to the CALPADS UAT Service Desk account – Please include the following in the title of the – “Execution Log 2011MMDD for XXXX ” – Where MM is and month submitted and DD is the day submitted and XXXX the name of your LEA – This Fridays Execution Log submittal should be titled as follows: “Execution Log for Palo Alto Unified”

14 Walk On / Q and A / Online Poll

15 Next Steps Complete execution (and retesting as needed) of the UAT Test Scenarios listed in the document located on the FTP site Continue to review the updated Known Issues and Release Notes posted on the FTP site Continue to report any issues or problems to the UAT Service Desk Continue to submit Execution Log via CALPADS UAT Service Desk once a week (Fri by COB)

16 UAT Communications CALPADS UAT for defect reporting, issues, and questions – UAT Weekly Check Point Meetings – WebEx URL: – WebEx Phone: – Participant Code: UAT Service Desk – Phone: – voic only UAT Documents posted at – ftp://ftp.cde.ca.gov/calpads-uat/ ftp://ftp.cde.ca.gov/calpads-uat/ 16

17 EOY UAT Service Desk Recap Reporting Problems to the Service Desk LEA UAT participants should report all problems (potential defects, issues) as they are identified by ing the UAT account: – NOTE: DO NOT report UAT problems through the CALPADS webform When reporting a PROBLEM include the following in your – Subject – Your name – Phone number – Bread crumb – Describe what you were doing, what you expected from the system, and what happened Requesting Help from the Service Desk LEA UAT participants should request Help by ing the UAT account: – When requesting HELP include the following in your – Subject (include the word “help”) – Your name – Phone number – CALPADS UAT user ID – Job # (if applicable) – Description of what you need help with 17