Project Monitoring & Reporting “Reflect” Project Monitoring & Reporting 1

Monitoring Monitoring: a review of: Progress towards results Workplan and budget The external environment (relevance and sustainability)

Monitoring At project level : For proactive management of projects For reporting At portfolio level to: provide the information for CPF and CWP monitoring review the portfolio of a particular resource partner or thematic programme, geographic area, sector, etc provides input to external reviews, evaluation, audit trail note lessons learned

Reporting Structures information gathered through reporting for presentation to key stakeholders Requires performance assessment/critical reflection Demonstrates accountability Captures lessons learned

FAO Projects: Monitoring & Reporting Framework Main features of the new monitoring and reporting framework: Single framework which positions BH /managers to meet different reporting requirements Information is derived from projects and consolidated for corporate needs: CWP, CPF, OR. Significant share of the information will be generated by information systems (FPMIS and PIRES)

Tools: The Results Matrix

Scorecard Criteria-Breakdown Tools: The Scorecard Criteria What it means Relevance Alignment and strategic fit, relevance to needs, comparative advantage, knowledge sharing Achievement of results Achievement of outputs and outcome (indicator targets, uptake risks and assumptions) Implementation Workplan and budget (timeliness, at planned cost) Sustainability Capacity Development, Gender Equality, Environmental Sustainability, HRBA, Technical, Financial Sustainability

Scorecard Criteria: By report type SMPR Achievement of Results Implementation MTA Sustainability TR and EPA Relevance Implementation (not EPA)

Scorecard Assessment: At a glance Criteria Grading (A-D) What it means Relevance A The project was highly relevant and well designed Achievement of results B Project delivered the outputs and outcome as planned Implementation Workplan and budget were implemented on time and at planned cost Sustainability C There are several issues that have been identified which will inhibit sustainability of the results achieved.

Scores Score Definition A Performance exceptional, better than planned Performance meets targets/on track C Performance has some problems: corrective action required D Performance is significantly below targets. Major corrective action required

PROJECT SCORECARD Criteria Subcriteria Rating per sub criterion Overall rating Relevance Relevance to problem to be addressed B Relevance to higher level goals Achievement of Results Contribution to Impact C Achievement of Outcome Achievement of outputs Implementation Workplan and budget A Provision of TSS Provision of Operations support Management of risk Sustainability Capacity Development Environmental Sustainability Gender Equality HRBA (DW/RtF) Technical, financial aspects

“Reflect” CPF Review & Reporting 12

Review Modality Focus Implications Annual Review Overall self-assessment of the external environment affecting the progress towards the achievement of CPF results Identifying immediate corrective actions, including rescheduling, delaying and in exceptional cases cancelling outputs as needed. Mid Term Assessment An in-depth joint review of progress towards CPF results Revisions that may change the scope of the CPF i.e. outcomes, including outputs, indicators and targets. Final Self Assessment An evaluation of the relevance, efficiency, effectiveness, impact and sustainability of FAO’s support to the country. The findings may provide basic information on the assessment of the role and contribution of FAO in the country, guiding the formulation of a new CPF.

CPF Review and Reporting Criteria Scorecard Criteria What it means Relevance Consistency with country/regional/global priorities. Design quality Achievement of Results Extent to which results are being/have been achieved. Sustainability How far results are likely to be sustainable