ORIENTATION ON LIS UPDATING OF ENROLMENT AND LEARNER PROFILES FOR BOSY June 20, 2014 San Jose National High School

PRELIMINARY TASKS School head and/or the designated teacher in-charge of LIS shall review and update the list of class advisers for SY Reminders: Passwords have been reset to default; you will be advised to change it to a more secured password your new password to for monitoring Classes from the previous school year (SY ) have been imported to the new school year (SY )

List of ClassesDrop-down List Class Settings Create Class

Section Name Data on Shifting Set Adviser Click Save after review and update

PRELIMINARY TASKS Reminders: Do not include any unnecessary texts or characters in Section Name Ex: IV–Bliss, 4(Bliss), “Bliss” Shifting refers to the time schedules corresponding to different sets of classes Ex: morning session is 1 st shift, afternoon session is 2 nd shift Set Adviser to each class for them to access only the class in which they are assigned when they log-in using their own username and password Don’t forget to “Save” after reviewing and making the necessary changes

Search Personnel Search Results Create Personnel for New Advisers

PRELIMINARY TASKS For new Class Adviser personnel, a personnel record shall be created including a default user account Reminders: Default username to be created for advisers shall be in the form schoolid_fmlastname14 (ex: _alabogado14) with default password that is the same as the username Tell the advisers to use their respective username and password to access the LIS; they will be prompted to change their password to a more secured one Reset the password of Class Advisers who can’t access their account through the “Administration” facility

PRELIMINARY TASKS User accounts of outgoing (separated and retired) Class Advisers and volunteer teachers shall be disabled Volunteer teachers who are assigned as Class Advisers shall not be registered in the LIS. Their classes must be registered under the name and account of the school head or school admin

Account Settings Manage Accounts of Class Advisers

GUIDELINES FOR BOSY 2014 ENROLMENT Class Advisers shall be responsible for updating enrolment and learner data in the LIS. They must ensure that information in their respective class registry/ies are updated and accurate Class Advisers may employ “Batch Enrol” to enrol multiple learners from the list of candidates, or “Enrol By Learner” to individually search for learners and enrol them in the class “Enrol Learner” shall be used to register new learners (kinder or grade 1) and learners who have not been issued with an LRN in previous years Exhaust all possibilities that a learner has been previously issued an LRN before creating a new one for them

Batch Enrol Click Batch Enrol to Enrol multiple learners from previous years’ database

Batch Enrol Tick the boxes of the learners you wish to enrol in the class Then click Batch Enrol Selected

Batch Enrol Enter the Date of First Attendance this SY (Not the registration or enrolment date)

Masterlist Click Un-enrol if the learner do not belong in the class

Enrol Learner Click Enrol Learner to search individual learners to enrol

Search Learner Search by Name or by LRN Then click Search

Search Options Enter middle name and birthdate to filter search Click Preview Matched to view all searched learners

Enrol Searched Learners If multiple profiles were found, review the resulting details and select only the valid record Then, click Enrol of the valid profile

Enrol Searched Learners Accelerate if learner is a PEPT passer If system shows that the learner is NOT ELIGIBLE to be enrolled, but available records show otherwise, Follow the OVERRIDE facility

Enrol Learner Complete the needed information Then click Enrol

Enrol Learner Father Religion (use drop-down list) Ethnicities (use drop-down list) Mother Tongue/Dialects (use drop-down list)

UPDATING LEARNER INFO Reminders: For learners without middle name, put a dash “-” in the text box, instead of NA or NONE; do not put any other text or character (Ex: “NA”, “NONE”, N/A, -NONE Complete the data field for the name of the Father, Mother and Guardian Residence should be the barangay, municipality/city and province where the learner is currently residing

UPDATING LEARNER INFO Reminders: Check CCT Recipient if the family of the learner is a recipient of the Conditional Cash Transfer program under the Pantawid Pamilyang Pilipino Program (4Ps) of the DSWD Check ALIVE if learner is enrolled in Arabic Language and Islamic Values Education classes Check Balik-Aral if the learner passed a grade level in any previous school year, stopped schooling, then enrolled to the next grade level this year Check Repeater if the learner failed or dropped a grade level in any previous school year, then enrolled this year to the same grade level where they failed or dropped

Enrol Learner Read status of action in highlighted texts

Masterlist Click Un-enrol if the learner do not belong in the class

Search Learner Click New Record to create LRN for learners who do not have LRN yet Exhaust all possibilities that an LRN already exists in the system

Enrol Learner Complete the needed information Then click Enrol

Enrol Learner Read status of action in highlighted texts

Masterlist Click Un-enrol if the learner do not belong in the class

GUIDELINES FOR BOSY 2014 ENROLMENT Enrolment data in the LIS must be based on learners who actually reported in school from the date of school opening (June 2, 2014). The cut-off date for reporting “Annual Enrolment” is the Friday of the week of the school opening (June 6, 2014). This annual enrolment is the total number of learners who reported in school and attended classes from school opening to the cut-off date (June 2-6, 2014) Theses data will be entered in the LIS until JULY 11, 2014 The annual enrolment data will be automatically pushed to the enrolment summaries in the EBEIS.

GUIDELINES FOR BOSY 2014 ENROLMENT Late Enrolees are learners who reported in school after the July 6, 2014 cut-off date. These data will be encoded in the system, including their “Date of First Attendance”.

Generate School Forms Select the Class from the list

Generate School Forms Click drop-down menu to generate school forms in Excel format

Support User’s Manual Help Desk Help Desk Google Group Facebook Group: Learner Information System (LIS) vesion 2.0 Help Desk

Schools with no Internet access may use the facilities of schools with Internet access. Make the necessary coordination with school heads concerned. GUIDELINES FOR BOSY 2014 ENROLMENT

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