OASYS Teacher Evaluation Administrator Training – Part 2

Presentation Outline Feedback: OASYS user satisfaction Observations: Pre-Observation Form review Formal Observation Informal Observation (OPTIONAL) Summative Evaluation Form Admin View/Detail View Recap Next Steps

ADMINISTRATOR VIEW

Administrator View Forms Available for Administrator View: Part 2 Self Reflection: Self Reflection & Evidence Beginning of the Year Conference Formal Observation Pre-Conference Form Informal Observations (OPTIONAL) Formal Observation Summary (Scheduling required) Administrator Evidence Summative Teacher Evaluation (Scheduling required) *Users cannot access until administrator designates

ACCESS

Accessing OASYS Employees: Quick Links: MLP Login: (Network= Computer/Email) Username: ab012345 Password: Network Password

PRE-CONFERENCE FORM REVIEW

Pre-Observation Form To schedule a Pre-Conference meeting, click on the Assign Icon and in the Notes include the date/time Make sure and check: Notify User May also include a reminder: Please have your pre-conference form complete

Pre-Observation Form Users can fill out the Pre-Conference Form prior to your meeting To pull up the form during your meeting click on the View Form icon OR you can have the user login to MLP and fill out the form during your conference

SCHEDULING FORMS

Scheduling Forms Calendar Icon Forms that must be scheduled: Formal Observation & Summative Teacher Evaluation Option to select Administrator Notify User: Sends outlook appointment via email *FYI: Forms scheduled for a future date will not be accessible by the user until the date scheduled

SCHEDULING FORMAL OBSERVATION

Scheduling Formal Observation Process View: Select User Formal Observation Folder: Select Calendar Icon

Scheduling Formal Observation Calendar Icon Notify User: Sends outlook appointment via email User must Accept or Decline schedule Sends Administrator confirmation email Once Accepted, User sees the form as In Progress but is unable to view until administrator submits

COMPLETING FORMAL OBSERVATION

Formal Observation During Formal Observation: Process View: Select User Formal Observation Folder: Formal Observation Summary Select: View Form Icon

Formal Observation Enter necessary information

Formal Observation If necessary, enter in evidence for criteria

Formal Observation When finished: Submit for User Acknowledgement (review) Save for later editing Save & notify to send a notification Reset to clear the entire form & start over Print to PDF Comment to add comment to form for user

ACKNOWLEDGING FORMAL OBSERVATION

Acknowledging Formal Observation After submitted, User will see Formal Observation in their Action Required window Users can submit comment rather than acknowledge *If no administrator is assigned to the user email notification of comment will not be received

Acknowledging Formal Observation After user acknowledgment administrator receives email confirmation For user: form shows “In Progress” – awaiting administrator finalization

FINALZING FORMAL OBSERVATION

Finalizing Formal Observation Admin View: Filter by status of each form and finalize individually by form Process View: Individually by User Detail View: Filter by status and finalize en masse

Finalizing Formal Observation Once finalized, forms show in User’s Complete View Accessible to view at anytime but no longer editable

INFORMAL OBSERVATIONS (OPTIONAL)

Informal Observations Informal Observations in MLP are optional To schedule an informal observation, click on the Assign Icon and in the Notes include the date/time the observation will take place Make sure and check: Notify User

Informal Observations To complete an informal observation, click on the View Form icon

Informal Observations Form is identical to the Formal Observation Form Fill out components/evidence as necessary

Informal Observations When finished: Click: Save (or Save & Notify if desired) When complete and ready for user to view, Click on the Finalize Icon

Informal Observations User can view the Informal Observation Form at anytime after you Submit or Finalize the form

MANAGING INFORMAL OBSERVATIONS

Managing Informal Observations If you don’t want to use Informal Observations, to remove them from a user click on the Gear Icon In the “Manage Instances” box, type in “0” and submit The Informal Observation folder will disappear

Managing Informal Observations If you want multiple Informal Observations, to duplicate them from a user click on the Gear Icon In the “Manage Instances” box, type the number of copies you want to make and submit

Managing Informal Observations The Informal Observation folder will duplicate so you can complete as many forms as you need

SCHEDULING SUMMATIVE EVALUATION

Scheduling Summative Evaluation Process View: Select User Administrator Evidence Folder: Summative Teacher Evaluation Calendar Icon

Scheduling Summative Evaluation Calendar Icon Notify User: Sends outlook appointment via email User must Accept or Decline schedule Sends Administrator confirmation email Once Accepted, User sees the form as In Progress but is unable to view until administrator submits

COMPLETING SUMMATIVE EVALUATION

Completing Summative Evaluation Process View: Select User Administrator Evidence Folder: Summative Teacher Evaluation View Form Icon

Completing Summative Evaluation Fill in necessary information

Completing Summative Evaluation At the bottom of the form the evaluator is to digitally sign and date You are required to print this form to have signed at your conference by both the evaluator and the teacher Hard copy to be kept in employee file

Summative Evaluation When finished: Submit for User to view/Enter Comments Save Save & notify to send a notification Reset to clear the entire form & start over Print to PDF Comment to add comment to form for user

FINALIZING SUMMATIVE EVALUATION

Finalizing Summative Evaluation Finalize Icon (Thumbs Up) Admin View: Filter by status of each form and finalize individually by form Process View: Individually by User Detail View: Filter by status and finalize en masse

Finalizing Summative Evaluation Once finalized, forms show in User’s Complete View Accessible to view at anytime but no longer editable

ADMIN VIEW

Admin View Breakdown of the status of all forms for all your assigned users Click/Hover on any piece of the pie chart to view list of forms by user Can View Forms/Schedule Done individually by form

REVIEW DETAIL VIEW

Detail View Tips & Tricks Filter by form status Finalize all at once

NEXT STEPS

Next Steps Proposed Optional Work-Sessions: November 14th at 830am December 2nd at 12pm Work Sessions will include review of: All forms assigned to teachers Completing/finalizing forms

Questions?