PBMS Administration of the System ASCA

System Administration 3 Level of Users: PBMS Administrator Access to entire system Set up PBMS and Organization Administrators Delete data Organization Administrator Set up Facility Users Run Reports Enter Organization and Facility Data Quality Control Facility Users

Login Screen 3

Login Access PBMS site at User ID: 10 characters - first letter FirstName + LastName Kristen Zgoba = KZgoba Organization Code: Agency Abbreviation + DOC New Jersey DOC = NJDOC Password: Pbms2014 (case sensitive)

Change Password Password may be changed on the next screen. Password must include: Uppercase and lowercase At least one number Length = 8+ characters Password may be changed at any time by clicking Organization Administration / User ID Maintenance. Organization administrators may reset User passwords.

PBMS Login New Jersey – Agency = NJDOC KZgoba – Pbms2014 Lsalerno – Pbms2014 Shaugebroo – Pbms2014 6

Menus Based on Permissions Different menus appear based on variations in system permissions Organization Administrator menu includes permission to run reports and enter data Facility Users are simply active

User ID Maintenance Set Permission to Run reports Who has permission to run reports Set Permission to Enter Organization Data Who has permission to enter organizational data Set Permission to Enter Facility Data Who has permission to enter each facility’s data One or more persons per facility One person per one or more facilities

User ID Maintenance Edit User ID Make sure that the following are checked: Run Reports Enter Organizational Data Enter Facility Data Active If left unchecked, the user will not be able to access these options

Technical Assistance – PBMS Web Page: PBMS Web page Tech Help (send files/error messages to: PBMS Counting Rules Help: Old fashion way (it still works) – or