11/07/07EAUC WEEE WEEE Case Study – University of Edinburgh George Reid – Procurement Fleur Rothwell – Energy & Sustainability Office

11/07/07EAUC WEEE Our Objectives To make the purchasers and end users of equipment aware of the WEEE Directive and of our responsibilities and challenges To ensure that the suppliers who deliver to the University have registered with a scheme (e.g. Valpak) - only 30% done so to date To ensure that WEEE is disposed of at the lowest cost to the University whilst conforming to DoC / good practic

11/07/07EAUC WEEE Categories of WEEE Large and small household appliances IT and telecoms, mobiles Consumer equipment Lighting Equipment Electrical and Electronic Tools Toys, Leisure & sports Medical Devices Monitoring and Control equipment Automatic Dispensers

11/07/07EAUC WEEE Key dates 1 April 07 date by which Compliance Schemes register members with the relevant Environmental Agencies 1 July 07 Producer financial obligations start (start of compliance period) 31 December 07 end of the compliance period

11/07/07EAUC WEEE Our Challenges Awareness of users/purchasers No common inventory of items under £25k Unauthorised / unregistered equipment Unauthorised disposal methods (skip, charities) Disposal costs (who? / when?) Quantity and variety of WEEE Details of compliance schemes geographical and space constraints

11/07/07EAUC WEEE Current Situation Policy for disposal of IT equipment Contracts in place: –Annual for IT (and other non-refrig WEEE) –Approved supplier for refrigeration items –Annual contract for lamps –Route for mobile phones (with cartridges) Procurement initiatives Guidance (via website, procurement / waste networks)

11/07/07EAUC WEEE Current Situation IT equipment –Annual spend of ~£10m on new IT equipment –57.9 tonnes disposed of (05-06) at cost of £11,750 –Increasing year on year Lamps –quote of 15p extra per new lamp since 1-Jul-07 Refrigeration equipment –4.6 tonnes disposed of (05-06) at cost of approx £2k Mobile phones Other, e.g. light fittings (no route previously), etc

11/07/07EAUC WEEE Procurement – Supplier Conditions Minimum quantities for “free uplift” One site uplift or “milk run” Inevitable involvement of resellers (e.g. extra £££) for collection of small items Storage & segregation requirements Other logistical / security considerations? Different situation for historic / current

11/07/07EAUC WEEE Procurement – IT agreements Interregional Desktop Agreement (PC) National Notebook Agreement (NNA) National Apple Agreement National Printer Agreement (NPG) National Server Agreement National Photocopier (MFD)

11/07/07EAUC WEEE Procurement – Standardisation Select PC (mini tender within IRDA) Select Laptop (mini-tender within NNA) Select Printer (mini-tender January 08) Add relevant clauses and questionnaires on WEEE and ROHS eg (data collection) manufacturer (product marking)

11/07/07EAUC WEEE Initial “Quick Wins” for UoE Extend policy to include all WEEE Keep contracts for historic WEEE Add more WEEE guidance to various websites to catch the users at the various stages e.g. purchase, specify, dispose Ensure all ITTs have specific clauses relating to WEEE, ROHS Revist T&C’s with all suppliers not using IRDA, NNA, Apple, NPG Use Waste Coordinators & Procurement groups more to distribute key info

11/07/07EAUC WEEE Other Solutions Design posters / stickers for key notice boards, restrooms etc Create wiki website for information / document management Give supplier 1-5 rating on environmental impact e.g. IT 1, travel 5 to enable choice Join the dots between purchase-use- dispose, clear information flow

11/07/07EAUC WEEE Other issues How will WEEE response by supplier be evaluated/scored? Should we use a common tool such as the Greenpeace Barometer? Should we deal with producers who are not part of a compliance scheme? What about resellers who charge for collection (e.g. small items)?

11/07/07EAUC WEEE Useful websites htmlhttp://weee.procureweb.ac.uk/useful_links. html