An Overview of the Grant Application Process at Rowan University Presented by University Advancement and the Office of Sponsored Programs

Introductions University Advancement  Deanne Farrell, Director of Corporate and Foundation Relations, x5418  Wesley Allen, Associate Director of Corporate and Foundation Relations, x2408 Office of Sponsored Programs (Glassboro/Camden)  Sarah Piddington, Director, x5482  Stephanie Lezotte, Assistant Director, x4124  Kristy Carpenter, Post-Award Specialist, x5497  Eric Gregory, Compliance and Contracts Specialist, x4058

Office for Research  Dr. Shreek Mandayam, Vice President for Research, x5333 Tech Commercialization  Mina Zion, Director, x5097 Research Compliance  Dr. Sree Murthy, Chief Research Compliance Officer, x5853

*If you are a CMSRU employee, please talk with Harry Mazurek to get a copy of their Flowchart, as it differs slightly.

Internal Processes  Required internal paperwork 1. Project Description Template (UA only)-. Submitted to UA. Used in the process of finding appropriate funding opportunities. 2. Project Summary Form (CMSRU only) – Submitted to Harry Mazurek. Used to approve CMSRU projects. 3. Internal Proposal Authorization Form (IPAF) – Submitted to OSP. Filled out after the budget has been finalized. Requires departmental and institutional signatures as noted. Proposals cannot be submitted without fully signed paperwork. Electronic grants management system is coming!  For now, forms can be at found:

Internal Proposal Authorization Form (IPAF)

Project Description Template Required for requests for prospect research through University Advancement

Project Summary Form Required for all CMSRU faculty submissions

I want to submit a Letter of Inquiry Pre-proposals, preliminary applications, or letters of inquiry. Although OSP or UA do not required signed internal paperwork for these types of submissions, please notify our offices so we can assist. Guidelines vary.

I want to submit a proposal  Only UA or OSP may submit proposals or grant applications on behalf of the university. Proposals that are not approved prior to submission or submitted by a non authorized representative:  Can be rejected by the university if awarded with unfavorable terms or conditions.  May not include the full protection of the university under the New Jersey Tort Claims Act.  Significantly delays processing time. Even with an award notice, project work cannot begin until university approval is acquired. Exceptions: PIs may submit proposals on their own for money that will be awarded directly to them, not managed by Rowan (i.e. monetary awards, travel funds, fellowships, scholarships.)

Things to Remember  Depending on your project, one or more training modules may be required  Research Regulatory committees – IRB, IACUC, BSC  Electronic portal registrations  Allow time for signatures

FAQ Q: I’ve come from another university. How do I transfer a grant awarded to me? A: Since grants are awarded to institutions, not individuals, your former institution must relinquish rights by contacting the sponsor. OSP will work with both the former institution and the sponsor to ensure a smooth transfer.

Q: How can I find grant opportunities? A: Rowan has access to two funding databases: InfoEd International and the Foundation Directory Online. Contact an OSP/UA representative for instructions on signing up and accessing these sites. You can also check grants.gov for federal opportunities and for NJ funding opportunities.

Upcoming Workshops  9/29 Finding Grant Funding  10/8 Intro to Grant Budgeting  10/16 & 11/11 Writing Winning Proposals  10/29 Effort Reporting  11/7 Creating Complex Grant Budgets  11/13 Promoting Your Project  11/21 Administering Your Award  12/1 Stewardship and Reporting Check Rowan Announcer for locations and times!

Questions?