Serials and Supplements LCCS Training Sessions OSU Aug. 2007

Serials Definition: A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series. (AACR2, 2002 rev., 2005 update) Captions for serials appear in many forms in LCCS: Periodicals Periodicals and societies Periodicals, societies, congresses, serial collections

Using the Periodicals Class Number Use for all serials: periodicals, numbered monographic series classed together, topical serial society publications, yearbooks Do not use class numbers for yearbooks as they are obsolete and will be removed from the class schedules

Completing the Serial Call Number Serial call numbers do not include a date Issues are distinguished by the addition of volume designation (caption) and numbering Caption and numbering appears in serial bibliographic record (field 362 in MARC21) Example: Journal of the American Chemical Society QD1.A55 v.92 no.11-14

Numbered Monographic Series Series may be “classed together” or “classed separately” Decision on how to class is a professional decision considering how collection will be used and staffing Classed together reduces workload since classification of individual volumes is avoided Classed separately places works on the same topic next to each other on shelf

Numbered Monographic Series (cont.) Series with a narrow topical focus are often classed together Volumes in classed-together series (often called “analyzed series”) have same class and book numbers Individual volumes are assigned a caption and number Examples: v. 1 no. 3 Bd. 52 v. 10, no. 6 T. 123

Numbered Monographic Series (cont.) Volumes in classed-separately series receive call numbers like any other monographs

Supplementary Works A supplementary work is a separately issued subordinate work which continues or complements a previously issued work. A supplement generally has a formal relationship with the original work expressed by common authorship, a common title or subtitle, and/or a stated intention to continue or supplement the original. Supplements, appendices, indexes, addenda

Types of Supplement Treatment Supplements cataloged separately Supplements covered by a statement in the physical description of a record Indexes

Supplements cataloged separately Supplements to monographs receive the same call number plus the designation “Suppl.” Example: HD9211.C55 W Suppl. Multiple supplements receive successive numbers: Suppl., Suppl. 2, Suppl. 3, etc.

Supplements cataloged separately (cont.) Supplements to a numbered volume of a monographic series add “Suppl.” to call number Example: HD28.Y555 vol. 55 Suppl. Supplements to serials are treated as distinct works and receive their own call number

Supplements Covered By A Statement In The Physical Description Of A Record Assign the call number of the original work and add an appropriate designation. use Suppl. if no other term available.

Supplements Covered By A Statement In The Physical Description Of A Record (cont.) Example: HG4026.A Archer, Stephen Hunt. Financial management... c1983. xix, 764 p. : ill. ; 25 cm. + tables. For supplement: HG40026.A tables

Indexes Class indexes with the original publication by adding Index to the call number Examples: GA192.W47Information bulletin… GA192.W47 IndexIndex to the Information bulletin…