Using Voyager’s Acquisitions Module in a Small College Library Ray Calvert – Coastal Georgia Community College

What is a small college library? Enrollment Budget Staff Collection

Coastal Georgia Community College Enrollment – Headcount – 2, % increase over Fall 2001 FTE – 1,361 – 12.1% increase over Fall 2001

Coastal Georgia Community College Library Budget – Total budget - $547,523 Equipment/capital outlay budget - $94,053 - Includes $16,000 for supporting Brunswick Center programs

Coastal Georgia Community College Library Collection Expenditures – Periodicals - $50,928 Standing orders - $7,331 Books - $27,794 Audiovisual - $4,000 Binding - $4,000

Coastal Georgia Community College Library Collection Expenditures –

Coastal Georgia Community College Library Budget – Total budget - $420,369 Equipment/capital outlay budget - $73,800 - Includes $12,800 for supporting Brunswick Center programs

Coastal Georgia Community College Library Collection Expenditures – Periodicals - $54,135 Standing orders - $5,903 Books - $12,594 Audiovisual - $2,000 Binding - $1,168

Coastal Georgia Community College Library Collection Expenditures –

Coastal Georgia Community College - Staff 1 Library Director 1 Staff Assistant 2 Public Services Librarians 1 Technical Services Librarian 2 Part-time Library Assistants 1 Media Services Director 1 Media Services Assistant 1 GSAMS Support Assistant

Coastal Georgia Community College - Collection Volumes – 45,918 Titles – 41,294 Microfilm-Units – 33,185 Serials subscriptions – 378 Audiovisual – 1,260

Coastal Georgia Community College – Library Mission Characteristics Board of Regents transfer programs DTAE programs Brunswick Center – Armstrong Atlantic State Univ. Georgia Southern Univ. Camden Center & Liberty Center

Coastal Georgia Community College – Additional Library Mission Characteristics Open computer lab – 51 computers College website management GSAMS support Learning Center Student Support Services (a Federal TRIO Program)

Voyager’s Acquisitions Module Vendor records Ledgers and funds Purchase orders Invoices Serial check-in records Bindery records EDI

CGCC Acquisitions Process Without Voyager

CGCC Acquisitions Process With Voyager

Voyager’s Acquisitions Module - Disadvantages Time required to create purchase orders Time required to create serials records Difficulty with editing purchase order records once approved Cataloging records in Voyager and OCLC are already established and must be removed if an order is canceled

Voyager’s Acquisitions Module - Advantages Continuous collection budget tracking Vendor records and histories Ability to place orders online directly with the vendor Received materials are available for use quicker

Solutions to Collection Budget Problems