Radical Change by Traditional Means: Deep Resource Sharing by the University of California Libraries Presentation to the UK Serials Group Conference 2004 Gary S. Lawrence Director, Systemwide Library Planning University of California

University of California, Systemwide Library Planning UKSG 3/29/04 Why do libraries cooperate? Expanded access to collections Achieving economies of scope and scale To survive!

University of California, Systemwide Library Planning UKSG 3/29/04 U.S. Periodical Price Increases,

University of California, Systemwide Library Planning UKSG 3/29/04 Budgetary Resources of the UC Libraries

University of California, Systemwide Library Planning UKSG 3/29/04 Budgetary Resources of the UC Libraries

University of California, Systemwide Library Planning UKSG 3/29/04 Budgetary Resources of the UC Libraries

University of California, Systemwide Library Planning UKSG 3/29/04 Components of the UC Libraries’ collaborative infrastructure Basic Infrastructure Digital Collections Technical Services Electronic Scholarship Shared Print Collections See

University of California, Systemwide Library Planning UKSG 3/29/04 Basic Infrastructure Melvyl online union catalog Regional library storage facilities Overnight courier service Abstracting/indexing and reference databases User-initiated requesting

University of California, Systemwide Library Planning UKSG 3/29/04 Digital Collections Online Archive of California Counting California Digital Archival Repository Shared Digital Journal Collection Link resolution services

University of California, Systemwide Library Planning UKSG 3/29/04 Technical Services Shared Acquisitions Shared Cataloging

University of California, Systemwide Library Planning UKSG 3/29/04 Electronic Scholarship eScholarship Repository Working Papers Pre- and Post-Prints Digital Journals Electronic Books

University of California, Systemwide Library Planning UKSG 3/29/04 The Shared Collection defined “The University of California Libraries’ Shared Collection consists of information resources jointly purchased or electively contributed by the libraries. Such resources are collectively governed and managed by the University Librarians for the purpose of maximizing access to the widest audience of current and future members of the UC community.”

University of California, Systemwide Library Planning UKSG 3/29/04 Shared Print Collections Prospective print with digital Redundant print without digital Retrospective print with digital

University of California, Systemwide Library Planning UKSG 3/29/04 What have we gained? Access to a wider, deeper collection Improved services for discovery and delivery More effective and efficient collection management Greater capacity to innovate More market power Cost effectiveness

University of California, Systemwide Library Planning UKSG 3/29/04 The UC Library Collections in 1975 B DILAR SD SFSF SB SCSC

University of California, Systemwide Library Planning UKSG 3/29/04 The UC Library Collections in 2004 B D I LA R SD SFSF SB SCSC Shared Collections

University of California, Systemwide Library Planning UKSG 3/29/04 What have we gained? Access to a wider, deeper collection Improved services for discovery and delivery More effective and efficient collection management Greater capacity to innovate More market power Cost effectiveness

University of California, Systemwide Library Planning UKSG 3/29/04 Growth in Resource Sharing

University of California, Systemwide Library Planning UKSG 3/29/04 What have we gained? Access to a wider, deeper collection Improved services for discovery and delivery More effective and efficient collection management Greater capacity to innovate More market power Cost effectiveness

University of California, Systemwide Library Planning UKSG 3/29/04 Cost avoidance from UC library collaboration Estimated annual costs avoided by: Sharing Collections (ILL): $31M Shared Digital Journals: $34M Shared Print Journals: $3M Regional Library Facilities: $11M

University of California, Systemwide Library Planning UKSG 3/29/04 Managing the UC Shared Journal Collection Licensing management “Serials work” Access provisions Deselection Space management Finance

University of California, Systemwide Library Planning UKSG 3/29/04 Components of the UC Libraries’ Collections Budget

University of California, Systemwide Library Planning UKSG 3/29/04 Committees, committees….

University of California, Systemwide Library Planning UKSG 3/29/04 What do we need to be successful? Management and administration Systems for collaborative operation Re-engineered service model and systems Better articulation of archival policies and strategies

University of California, Systemwide Library Planning UKSG 3/29/04 Collaboration as a fundamental strategy “It is not enough to subscribe to cooperative ideas or participate in cooperation without making it central to the mission and practices of the library.” - Gorman, op cit.

Radical Change by Traditional Means: Deep Resource Sharing by the University of California Libraries Presentation to the UK Serials Group Conference 2004 Gary S. Lawrence Director, Systemwide Library Planning University of California