Web ASSIST Maintenance Features for CSU & UC Campuses 13th Annual ASSIST Conference Walnut Creek Marriott Hotel December 1 & 2, 1998

Overview Sessions: Features, Implementation & CSU/UC Data Issues Topics: –System Components –PowerBuilder Application –Publishing Data –Different Data Concepts –PowerBuilder Security –Web Maintenance Reports –Web Maintenance Security –Annual Schedule –Curriculum Maintenance

System Components Multiple Sybase Databases at ACS –Production Database –Maintenance Database –Scratch and off-line production databases PowerBuilder Application at Universities for Data Entry –Sybase “Open Client” for Internet Communication Secured Web Site for Maintenance Reports

PowerBuilder Application Menu Bar Articulation Agreement Window Document Views (Major and Departmental) Articulation Instance Window Other Features –Text Editor –Copy/Paste –Find/Replace –Footnotes –Publish/Unpublish

Publishing Data Publish Process –No publishing of partial agreements ACS Overnight Processes –Ready early next morning in most cases Notification –Content of notifications –Registering for service ACS will register all campus contacts –Requesting notifications for other campuses Unpublish Process –Notifications

Different Data Concepts Curriculum Data –1 copy of course data w/ begin, changes & end –Dates on TCAs determine which courses are displayed ACS & UCOP manage all TCAs Instances of Articulation –Can span multiple agreements –Dates on Articulation Agreements determine which instances are displayed Which Version of a Course is Displayed? –Based on Instance Begin Term and Agreement Begin Year

Different Data Concepts Course/TCA Example Curriculum Data CourseIDTermCourseNameCourseTitleCourseUnits 12345F90MATH 10Calculus3 units S98:Calculus: Level F90MATH 12Advanced Calculus3 units TCA Data CourseIDTermIGETC Area 12345F912A 12346F912A IGETC Display {12345}MATH 10Calculus3 units {12346}MATH 12Advanced Calculus3 units IGETC Display {12345}MATH 10Calculus: Level 13 units {12346}MATH 12Advanced Calculus3 units

Different Data Concepts Instance/Artic Agmnt Example Curriculum Data CourseIDTermCourseNameCourseTitleCourseUnits 12345F90MATH 10Calculus3 units S98:Calculus: Level F90MATH 12Advanced Calculus3 units Articulation Instance Data Instance IDTermS-CourseR-Course 100F F Articulation Agreement Data Year Articulation Agreement Display {100}MATH 10Calculus(3) | MATH 101Calculus(3) {101}MATH 12Advanced(3) | MATH 90Calculus &(3) CalculusLinear Algebra Articulation Agreement Display {100}MATH 10Calculus: Level 1(3) | MATH 101Calculus(3) {101}MATH 12Advanced(3) | MATH 90Calculus &(3) CalculusLinear Algebra

PowerBuilder Security ACS authorizes access –Assigns User IDs & Passwords –All Current UC & CSU Campuses who use the Revelation software will be authorized Community Colleges –Will be authorized only if they want to enter articulation between Community Colleges –Will not yet be authorized to maintain “majors” data for universities This capability may be implemented in a later version of the Articulation Maintenance Software

Web Maintenance Reports Articulation Agreements –Major Preparation (final and draft mode) –Departmental (final and draft mode) –General Education (final and draft mode) –Matrix of Articulation (may not be available in August) –Display Majors Defined by a University –List All Instances of Articulation –List All Instances for a Course (Sending or Receiving) –List Courses Used in an Agreement

Web Maintenance Reports Curriculum Data –All Courses for an Institution –Active Courses for a Term –Course Changes for a Term –Trace the History of an Individual Course –Course Prefixes and Departments for an Institution Other Data –Display Institutions –Display Which Data is in the Maintenance Database for an Institution –Display Which Data is Published for an Institution –Display CAN Data

Web Maint Reports Security All Users Authorized for PowerBuilder Access by Other at CSUs & UCs –Not for August 1999 –Will implement some time in Access by College Articulation Officers –Not for August 1999 –Will implement some time in

Annual Schedule April: Fall Curriculum Updates May: IGETC & CSU GE New Courses May-???: Articulation Agreement Updates August-June: UCOP TCA Updates September: Spring Curriculum Updates

Curriculum Maintenance Web-based update process –Described in another session Error Corrections –Only ASSIST Contacts can submit corrections –ACS will enter corrections in Maint DB once per month –CSU/UC campuses will be notified of specific corrections –Univs will have 1 week to review Update AAs, leave alone or unpublish –ACS will then publish corrections With notifications

Questions?