Manage Curriculum Materials (Hardcopy)

Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

C4P-CM01: Request Textbook/Materials

Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

C4P-CM01: Request Textbook/Materials Description: –This page allows the Roles below to request New or Existing Materials from CDD Granted Role: –School Textbook Officer Menu Path: –Curriculum Management > Curriculum Materials > Request Textbooks/Materials

Request Textbook Flowchart Select Material Type Existing material Select from Lookup Fill in details Submit Request New Material Enter Textbook Title Fill in details Submit Request

How to use 1.Navigate to the screen via menu path 2.Click Add a New Value 3.Search for desired textbook 4.Enter details 5.Click Save Refer also to Online Help

Navigate

Click Add a New Value

Select the Academic Institution

Select the Campus

Click Add button

Select Request Type List of Request Type: 1)Select ‘Existing Material’ when requesting for textbooks present in CDD’s list of approved textbooks 2)Select ‘New Material’ when recommending new curriculum materials to CDD

Select Textbook from Item ID

Enter search parameters to narrow down search result

Textbook details are shown

Fill in the details

Add/Remove a Textbook Click ‘+’ to add another textbookClick ‘-’ to remove the textbook

Request for New Material

Save to Submit the request

After submit 1)Before approval, ‘Cancel’ button is available. 2)After approval, ‘Cancel’ button will not be available. User will have to contact CDD directly if they wish to cancel request.

Important Notes School may request for multiple textbooks. –CDD may reject request if 1 of the textbook in the request is Rejected. –CDD will indicate the book in their comments –School will have to submit request again excluding the textbook which has been rejected

C4P-CM02: Receive Textbooks/Materials

Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

C4P-CM02: Receive Textbooks/Materials Description: –Receive the Textbook/Materials from MOE CDD Granted Role: –School Textbook Officer Menu Path: –Curriculum Management > Curriculum Materials > Receive Textbooks/Materials

Receive Textbook Flowchart Receives/Collected Textbook Search Requisition ID for textbook Fill in detailsClick Save

How to use 1.Navigate to the screen via menu path 2.Search for related Requisition ID 3.Enter details 4.Click Save Refer also to Online Help

Navigate

Click onto Search button

Click onto Request to Record Receive of Textbook

Request that has not been Issued

On Receive of Textbook

Fill in the details

Click Save Button On Save, the Quantity Received will be added to the Quantity on Hand in Inventory For example, If Quantity on Hand value is 254 then on save, Quantity on Hand will add up to 324

Important Notes Value entered in Quantity Received will be added into the Quantity on Hand in Inventory page

C4P-CM03: Maintain Curriculum Materials Inventory

Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

C4P-CM03: Maintain Curriculum Materials Inventory Description: –This function allows the Roles below to keep track of the School’s Inventory Granted Role: –School Textbook Officer Menu Path: –Curriculum Management > Curriculum Materials > Curriculum Materials Inventory

Update Inventory Flowchart Lost textbook Update Lost value Damaged textbook Update Damaged value Loaned textbook Update Quantity on Loan and Quantity in Stock

How to use 1.Navigate to the screen via menu path 2.Search Textbook by Author/ISBN Number 3.Click onto corresponding search result 4.Update details 5.Click Save Refer also to Online Help

Navigate

Search for Textbook Enter search parameters

Click onto Textbook link

Fill in the details Quantity in Stock + Quantity on Loan = Quantity on Hand To record books sent to Disposal Unit

Click Save Button

Important Notes When to Update? –Loan Textbook to Students/Teachers –Disposed Textbooks –Lost or Damaged Textbooks Quantity on Hand = Quantity in Stock + Quantity on Loan

C4P-CM04: Textbook Loan Inquiry

Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

C4P-CM04: Textbook Loan Inquiry Description: – Record Loan of Textbooks to Students Granted Role: – Class Teacher : Full Access – Subject Teacher : Display Only Menu Path: –Curriculum Management > Curriculum Materials > Textbook Loan Inquiry

Textbook Loan Inquiry Flowchart Student lost textbook Update Balance Qty to 0 Update Lost Qty to 1 Click Save Student returns textbook Update Balance Qty to 0 Update Return Qty to 1 and Due Date If damaged, update Damaged Qty to 1 Click Save Issue textbook to student Update Date Out Update Issue Qty to 1 If collected by student, update Balance Qty value to 1 Click Save

How to use 1.Navigate to the screen via menu path 2.Click Search 3.Click onto Class to Loan Textbook 4.Enter details 5.Click Save Refer also to Online Help

Navigate

Click onto Search button

Click onto Class to Record Loan of Textbook

Textbook Loan Inquiry Page

Issue Textbook to Students (1) 0 – No textbook was given to Student 1 – 1 textbook was given to Student

Issue Textbook to Students (2) 0 – No textbook with Student 1 – 1 Textbook with Student **Note: Sum of Balance Qty, Return Qty and Quantity Lost must be equal to Issue Qty

Record Return of Textbook 0 – No textbook was returned 1 – 1 textbook was returned Change value to 0 0 – No textbook with Student

Record Return of Damaged Textbooks 1 – 1 textbook was returned 0 – No damaged textbook 1 – 1 damaged textbook

Record Lost Textbooks 0 – No textbook lost 1 – 1 textbook was lost 1 – 1 textbook was returned 0 – No textbook was returned

Fill in the details

Click Save button

Important Notes ScenarioBalance Qty Issue Qty Return Qty Damaged Qty Quantity Lost Textbook with Teacher but not yet collected by student Textbook collected by student11000 Textbook returned in good condition01100 Textbook returned but damaged01110 Textbook lost by student01001 To update Curriculum Materials Inventory each time Textbooks are issued The summary of the scenarios are:

Loan Textbook to Teachers

Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

Textbook Loan Inquiry Flowchart Teacher lost textbook Update Balance Qty to 0 Update Lost Qty to 1 Click Save Teacher returns textbook Update Balance Qty to 0 Update Return Qty to 1 If damaged, update Damaged Qty to 1 Click Save Issue textbook to teacher Select Teacher ID from Lookup Update Issue Qty and Balance Qty value Click Save

Navigate

Click onto Search button

Click Textbook to Record Loan of Textbook to Teachers

Look up Teacher’s ID

Fill in the details

Click Save Button

Important Notes To update Curriculum Materials Inventory each time Textbooks are issued

C4P-CM05: Textbook Loaned By Student Report

Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

C4P-CM05: Textbook Loaned by Student Report Description: –This Function allows the Role below to view the Textbooks Loaned by Student Granted Role: –School Textbook Officer / Class Teacher Menu Path: –Curriculum Management > Curriculum Materials > Report > Textbook Loaned by Students

How to use 1.Navigate to the Screen via Menu Path 2.Enter Query Name 3.Click Search Button Refer also to Online Help

Navigate

Click Add a New Value

Enter a Run Control ID Enter a meaningful name for easy reference

Click Add Button

Fill in the details

Click Run Button

Click Checkbox

Click Ok Button

Click Report Manager

Click Administration Tab

Click onto link with *.pdf Click Refresh until Status is Posted

Report Sample

C4P-CM06: Unreturned Textbooks Report

Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

C4P-CM06: Unreturned Textbooks Report Description: –This Function allows the Roles below to view List of Unreturned Textbooks Granted Role: –School Textbook Officer Menu Path: –Reporting Tools > Query > Query Viewer

How to use 1.Navigate to the Screen via Menu Path 2.Enter Query Name 3.Click Search Button Refer also to Online Help

Navigate

Enter Query Name

Click Search Button

Click Run to HTML

Select Acad Year

Select Institution

Select Campus

Click View Results button

Click Excel Spreadsheet to download Click Excel Spreadsheet to download to local machine

End of Presentation Thank You