CIMS: Looking Back, Looking Forward CIMS: Looking Back, Looking Forward A Presentation for ISD/SEA Monitors and Technical Assistance Providers at MAASE Summer Institute August 12, :45 – 4:00 p.m. 1

August 12, Agenda –What happened? –What did we learn? –What’s coming in August? –What’s coming for ? OSEP Continuous Improvement Visit Data analysis –Resources for B-1 and B-2 –Resource for B-3: MI School Data –Upcoming events Questions?

August 12, 2011 Packet Review 3 Today’s PowerPoint CIMS Workbook Calendar CIMS August 2011 Workbook Preview 6 Things to Know About CIMS Parts B and C Indicator Charts MI School Data handout D4SS "Super user" contacts for MI School Data access CIC/CIMS Monitoring Calendar Data Summary Report How-to And … a CIMS mouse pad!

August 12, 2011 Continuous Improvement and Monitoring System “If at first you don’t succeed, skydiving is not for you.” 4

August 12, Looking Back:

August 12, Highlights Created the Focused Monitoring Module for use by FM teams with guidance docs in password-protected section of the CIMS Web site Developed “Data Logs” for verifying correction of B-11 (Child Find) and B-12 (Early Childhood Transition) Integrated the B-13 (Secondary Transition) Checklist – data collection into CIMS Improved data validation/verification processes 16 new monitors participated in the New Monitor Mentoring Program Continued monthly Community of Practice (COP) calls and/or face-to-face meetings Provided monitor training prior to each cycle

August 12, Highlights And still to come this month … –TA Notes – based on feedback collected from ISD monitors, FM leads, TA providers, OSE-EIS staff –New and improved FM CAP process –Data Summary Report – to be included in August 16 COP call –Special Education Inquiries – in MI School Data 7

August 12, by the Numbers ,490 Findings issued Results Transmittals issued in April Part B CIMS Workbooks issued Locals collected (or are collecting) B-13 data Locals participated in an FM activity Workbook cycles for Part B

August 12, by the Numbers ,490 Findings issued Results Transmittals issued in April Part B CIMS Workbooks issued Locals collected (or are collecting) B-13 data Locals participated in an FM activity Workbook cycles for Part B

August 12, 2011 Lessons Learned Keep it simple! –CIMS is working on ways to streamline data collection (e.g., B-3/IEP Implementation) Keep it in one place –CIMS is integrating with other projects ISDs and locals need better access to good data –CIMS is looking at ways to improve data reports (e.g., Data Snapshot and Strand Report) –CIMS continues to work with partners to help locals access data Provide support early and often! 10

August 12, 2011 August 2011 Workbook Preview MAR Determinations Fall 2011 FM notification letters Findings for Spring 2011 B-5 (Educational Environments) focused monitoring NEWNEW Data Snapshot for B-1 (Graduation); B-2 (Dropout); and B-3 (Statewide Assessments) Results Transmittals (B-1, B-2, B-3) Closeout Reports NEWNEW FM CAP process and forms B-11 and B-12 Data Logs (if not at 100%) Data verification and validation activities 11

August 12, 2011 Determinations 2011 Important Note: –New determinations issued to 6 locals 5 moved from Needs Assistance to Meets Requirements 1 moved from Meets Requirements to Needs Assistance 12

August 12, 2011 Determinations 2011 (cont.) 759 locals at Meets Requirements 65 locals at Needs Assistance –49 locals at NA-2 Look for packet with TA guidance docs in late August 13

August 12, 2011 Data Snapshot Supplement to April 2011 Strand Report –B-1 (Graduation) Data from school year –B-2 (Dropout) Data from school year –B-3 (Statewide Assessments) Data from school year Locals not meeting State targets = Results Transmittal 14

August 12, 2011 August ISD Workbooks Only RevisedRevised IEP Implementation/B-3 Checklists – due December 1 RevisedRevised MI-CIS Validation Checklists – due December 1 B-12 data verification – Will be loaded on September 15 and due October 3 15

August 12, Looking Forward:

August 12, Overview 17 Three Workbooks –August 15 –December 15 –April 15 Three focused monitoring cycles Three central themes

August 12, Overview - FM 18 Fall FM cycle –Significant disproportionality –B-9/B-10 (Disproportionate Representation – over and under) –FAPE (free and appropriate public education) –Findings issued in December 15, 2011 Workbook

August 12, Overview – FM (cont.) 19 Winter FM cycle –B-4A (Rates of Suspension/Expulsion) –B-4B (Rates of Suspension/Expulsion by Race/Ethnicity) –FAPE –Findings issued in April 15, 2012 Workbook

August 12, Overview – FM (cont.) 20 Spring FM cycle –B-5 (Educational Environments) –May include Target C: “Separate schools, residential facilities, or homebound/hospitalized placements” –FAPE –Findings issued in August 15, 2012 Workbook

August 12, Overview – Data Annual Monitoring Data Reviews – B-11 (Child Find), B-12 (Early Childhood Transition), B-13 (Secondary Transition)  Findings in December 15, 2011 Workbook –B-3 (Statewide Assessments)/IEP Implementation  Findings in April 15, 2012 Workbook 21

August 12, Overview – Themes Focus on change management and training rather than technical changes to CIMS Pilot, gather feedback, refine (TA Notes, new CAP process and forms, Results Transmittals) Moving beyond compliance 22

August 12, 2011 OSEP Continuous Improvement Visit 23 Week of November 28 Continuous Improvement Visit = CIV

August 12, 2011 OSEP CIV – Compliance 24 Compliance – CIC will be submitting: –State Monitoring Procedures (most recent version) –Sample of Monitoring Reports (from all systems) What reports? –Reports issued in the school year and corrected during the school year (which will be reported in the February 1, 2012 APR) –Corrective action plans (CAPs) submitted by districts –Documentation supporting verification of correction and State’s analysis and disposition of findings

August 12, 2011 OSEP CIV – Results 25 Results - Rate of Suspensions/Expulsions as a SMART topic Statewide importance –Increase in locals identified with significant disproportionality – discipline –High numbers of locals continue to be identified with significant discrepancy in the rate of suspensions/expulsions greater than 10 days –Impact on student outcomes

August 12, 2011 OSEP CIV – Results (cont.) 26 National relevance –Students with disabilities in New York City are four times more likely to be suspended than their nondisabled peers (1/31/11) –Almost 60 percent of Texas public school students received punishments ranging from expulsion to in-school suspensions of a single period at least once between seventh and 12th grade (7/19/11) –Attorney General Eric Holder and Secretary of Education Arne Duncan announced the creation of the Supportive School Discipline Initiative which aims to support good discipline practices to foster safe and productive learning environments in every classroom (7/21/11)

August 12, Data Analysis

August 12, 2011 Data Tidbit #1 “The latest survey shows that three out of four people make up 75% of the population.” 28

August 12, 2011 Data Tidbit #2 “Ninety-nine percent of all lawyers give the rest a bad name.” 29

August 12, 2011 Resources for B-1 and B-2 Updated Probe Questions Links directly to the GAD, MSDS, and SRM from the CIMS Web site 30

August 12, 2011 MI School Data (MEDP) New tool to help you analyze B-3 (Statewide Assessments) data! Great resource to help locals complete a B-3 Results Transmittal (aligned to the Probe Questions) –MEAP & MI-Access proficiency reports –MEAP & MI-Access participation reports –AYP data for special education subgroup Users can even access student-level data 31

August 12, 2011 How to Access MI School Data 32 1.Log in at 2.Click Reports/Applications 3.Click Special Education Inquiries

August 12, Log in at 33

August 12, Click Reports/Applications 34

August 12, Click Special Education Inquiries 35

August 12, 2011 Special Education Inquiries Menu Page 36

August 12, 2011 Sample Special Education Inquiries 37 Adequate Yearly Progress (connected to B-3A) MEAP Proficiency MEAP Cohort Analysis

August 12, 2011 Adequate Yearly Progress 38 Did your local meet AYP for the special education subgroup? Why or why not?

August 12, 2011 Adequate Yearly Progress Graphic 39

August 12, 2011 MEAP Proficiency Inquiry 40 How did students with IEPs perform on the MEAP and MME by content area, Strand, GLCE, and disability type?

August 12, 2011 MEAP Proficiency Inquiry Graphic 41 Insert screenshot of MEDP

August 12, 2011 MEAP Cohort Analysis 42 Are students with IEPs improving their performance compared to last year?

August 12, 2011 MEAP Cohort Analysis Graphic 43

August 12, 2011 When can I start using this tool??? August 15 44

August 12, 2011 How can ISD monitors get access? If you have access to D4SS … –You have access to MI School Data! If you don’t have access to D4SS … –Call the CIMS Help Desk at (877) and ask for your username and password 45

August 12, 2011 How can I help locals get access? If they have access to D4SS… –They have access to MI School Data! If they don’t have access to D4SS… –Local users will need to be registered through the D4SS Technical Contact in your ISD (remember to request access to the “MI School Data Special Education Inquiries”) How can YOU help? –Encourage locals to request access –Ask your D4SS contact how you can help registration go smoothly 46

August 12,

August 12, 2011 What other questions can I answer using the Special Education Inquiries? In how many grade levels did students with IEPs meet or exceed the State target? Does the proficiency rate increase or decrease from grade to grade? What trends do you see from third grade through eleventh? Does the participation rate increase or decrease from grade to grade? What trends do you see from third grade through eleventh? Have any students shown proficiency for one or more consecutive years on the same MI-Access assessment level? AND MORE!! 48

August 12, 2011 Where can I learn more? CIMS website: –Basic training documents about how to use this tool in the context of B-3 are COMING SOON! D4SS: –Professional development on dynamic inquiry tools –Will help you read and understand graphs used in MI School Data 49

August 12, 2011 Upcoming Events August 15 – CIMS Workbook available! August 16, 10:30 a.m. –COP call August 17, 1:30 p.m. –Welcome Back webinar for locals August 31, 10:30 a.m. –New CIMS Coordinator webinar for locals August 31, 1:30 p.m. –CIMS and Your B-3 Data webinar- How to use the new MI School Data tool to improve and complete your Results Transmittals –For all CIMS users 50

August 12, 2011 Reminder Did you review/update your contact information on the Combined ISD/SEA Monitor list? 51

August 12, Questions?Questions?

August 12, 2011 Wrap Up Big ideas Good reminders To try 53

August 12, Contact Information CIMS Web site – CIMS Help Desk –(877) MDE –Teresita Long, Supervisor, CIC, OSE-EIS, –Mary Jo Gruber, Consultant, CIC, OSE-EIS, –Shirley Young, Facilitator, CIC, OSE-EIS,