Welcome to CSAW Child Care Provider File (CCPF) Management April 2008

Where can I find data in Child Care? CCPC CSAW CARES / CCPS CCPI Provider CSAW - All Providers (Workers) CCPC - Certified Providers (Certifiers) CCPI - All Providers (Workers & Providers) Attendance Entry CCPI (Workers & Providers) Authorization CSAW (Enter & View-Workers) CCPI (View Only-Workers & Providers) Issuance CARES (Workers) CCPI (Workers & Providers) Provider Adjustments CCPS - (Workers)

New Functionality Provider demographic data can only be updated through CCPC for certified and through CLIC for licensed providers. The licensed provider updates are sent over to CSAW in the evening. This means that if a new provider is entered as a licensed provider in CLIC today, the information will be available in CSAW tomorrow. CCPF (Child Care Provider File) is the result of the merger of the licensed provider records from the licensing database (CLIC) and the certified provider records from Child Care Provider Certification (CCPC). CCPF information is viewable in CSAW and CCPI. Out-of-state and unregulated providers may be created directly in CSAW.

New Functionality (continued…) State workers can prevent authorizations from being entered to invalid provider locations by using the “Valid Location” switch on the Provider Location Details page. Users will end authorizations by using the “Suspend Authorization Date” and “Suspend Authorization Reason” fields on the Provider Location Details page instead of ending a provider category. The authorizations will end the Saturday after the Suspend Authorization Date. Only approved license information is sent to CSAW. If the provider’s license is pending, the information will not be available until the license is approved.

Provider Details For new providers converted from CLIC, the Tax ID Verification Switch and the Corporation / Individual switch will both be blank. Tax ID Verification Switch must be checked to create authorizations. The switch should only be checked if the data has been documented with a W-9 form. The Business Name should match the Corporate / Licensee name in CLIC when the provider is using a FEIN tax ID. This will display as “W” after it has been checked to indicate worker verification. After the SSN is verified by the Social Security Administration it will display as “V”. The Tax ID Verification Switch will change from “V” to “W” indicating SSN re-verification is needed if the Provider name or SSN change, or if a FEIN is changed to a SSN. This results in the record being sent to SSA for verification. After the verification is done, the switch will again be set to “V”.

Provider Location The Provider Location page allows the user to maintain the location details for the provider. If the location was converted from CLIC, the address fields will not be updateable through CSAW. Licensing staff can update the address fields through CLIC. Select this icon to view history for this Provider Location. Licensor information is displayed in the DHFS Facility Details section. CLIC will populate the Location Name with the CLIC Facility Name for new provider locations. This field is updateable by subsidy agencies.

Provider Location… Continued Subsidy Details Complete Switch must be Yes to create Authorizations. This switch is based on the Payment Method and Subsidy Language being completed. For new providers, this switch will be initially set to “No”. Additional Details Section - This information comes from CLIC and is not updateable by subsidy staff. The Suspend Authorization Date and Reason can be entered to end the authorizations and stop payments to a provider location. This will cause all ongoing authorizations to end as of the Saturday following the entered date, and any future authorizations will be deleted. No new authorizations can be entered beyond that date. Valid Location-New Auth/Category Allowed is defaulted toYes. This switch is only updateable by state staff. It is used to invalidate provider locations.

Modify Category For licensed providers, the category information is only updateable via CLIC.