The Project Team

Electronic Recording Timeline  August 1998  Governor’s Commission on use of Electronic Signatures  September 1999  Racine County Electronic Recording Advisory Committee  January 2000  Mortgage Industry Standards Maintenance Organization (MISMO)  March 2000  Racine County releases Request for Proposals  August 2001  Property Records Industry Association (PRIA) begins development of e-Recording standards  August 2002  Racine County signs contracts with Ingeo and TriMin  First integration/implementation meeting takes place

Project Success  Integration of two software applications completing electronic recording  Test period ended February  Two-county project – Racine and Washington  System is proven  Two submitters – ready for more participants  docs recorded to date  Same day recordings are reality  National standards proven

WI Counties E-Recording  INGEO  Racine  Washington  Milwaukee  FIDLAR  Dane  Brown More Counties than any other State!

Benefits to County  Significantly increased efficiencies  Use of time  Minimizes stacks of paper  Eliminates misplacing documents  Ability to “handle it” with current staff  Budget restrictions  Timely access to legally recorded documents  Better customer service

Benefits to Submitters  Time and Cost Savings by eliminating:  Check preparation  Mailing documents back/forth  Guesswork in fee calculations  Paper archival  Benefits to customers  Timely facilitation of property changing hands  Support county government  Initiation of electronic recording

Benefits  Uses pre-approved templates  Incorporates county’s business rules  Reduces error rate  ePrepare workflow matches financial institution existing workflow  Paper-less document flow increases efficiencies  Paper process – paper to 4 locations  Electronic process – access by user roles

Ingeo’s Electronic Recording System

Product Integration

What makes electronic recording possible? eDocument History, Legislation, Technology and Security

eDocument History  Paper Era ( )  Printed Form  Typewriter  Modern Era (1950s)  Microfilm/Microfiche  Computer Era ( )  Computerized Indices  Computer Imaging  Paperless Era (2001 +)  XHTML—Data/Display Format  Digital Signatures  Legal acceptance of Digital Documents

eDocument Legislation  Uniform Electronic Transactions Act (UETA)  Currently adopted by 41 states  Electronic Signatures in Global & National Commerce Act (E-SIGN)  Signed June 2000  In effect October 2000

eDocument Technology  XHTML - (XML & HTML)  eXtensible Markup Language  Readable by computers  HyperText Markup Language  Code used to view an internet page  Readable by human eyes  Combination Creates “Smart” Documents  Humans and computers can read

eDocument Technology Human View DEED OF RECONVEYANCE Lot 21, Murray Bluffs Subdivision, according to the official plat thereof, on file in the office of the Salt Lake County Recorder Computer View DEED OF RECONVEYANCE Lot 21, Murray Bluffs Subdivision, according to the official plat thereof, on file in the office of the Salt Lake County Recorder

eDocument Technology

eDocument Security  Public Key Infrastructure (PKI)  Creates tamper-proof documents  Digital Certificates  Establishes signer Identity  Digital Signatures  Certifies document content  Links to certificate for ID  PKI Provides Internal Transactional Security

Discussion