TEMPUS SCM PROJECT MOBIL – Enhancing Mobility of the Croatian Academic Community Ljubljana, 30 June-5 July 2007

UNIVERSITY OF LJUBLJANA

ERASMUS IN PRACTICE Bilateral Agreements Outgoing students Incoming students Teaching Staff Mobility

BILATERAL AGREEMENTS Basis for the exchange WHO - departmental, faculty or university level WHEN - All the year (recommendable before the call for proposal for students, obligatory prior to student’s departure ) WHAT – how many students, at what level, for which subject area, for how long (min.3 month- max 12 month)

OUTGOING STUDENTS

General information for outgoing students (web site, information meetings) Call for applications (selection done at the faculty level) Nomination to partner universities Student’s input – finding information on host institution’s application procedure, defining Learning Agreements, sending Application forms to host university

Financial management of Erasmus grant (application forms for the grant, data processing, contracts to students, transfer of 80% of the grant to student’s account) Collecting documents after students return Transfer of 20% of the grant to students

TIME - TABLE January – call for proposal for student exchange – our office February, March -selection of students – faculty 15 March – deadline April – nomination of selected students to partner universities – our office April, May, June – response from partner institutions- application procedure instructions June, July – applications for the grant – students to our office August, September – financial contracts between university and students and money transfer to students End of September – departure of students November – applications for the grant – second semester January, February – financial contracts, money transfer and departure of students February – reports from first semester, transfer of 20% of the grant to students June, July, August - reports from second semester, transfer of 20% of the grant to students

INCOMING STUDENTS

General information for incoming students (web site, booklet, individual communication by ) Application procedure – our deadlines: 15 May, 15 November Processing documents – faculty level Confirmation letters and information package Housing (student dormitores, private) Arrival check point

EILC Student organization – student visiting cards, meal coupons, bus cards, used bikes, sport activities, social integration (parties, trips…) Semester start

TIME - TABLE February, March, April – nomination of foreign students, individual communication 15 May – our application deadline May, June – documents (Learning Agreements) processed at the faculty June, July – informing students by sending acceptance letters and info packages 31 May – deadline for EILC Beginning of September – arrival of students, info meeting, EILC course Beginning of October – arrival of students (not accepted to EILC) 1 November – deadline for second EILC 15 November – deadline for the second semester January – second EILC Beginning of February – arrival of second semester students, departure of first semester students (transcripts of records –faculty)

TEACHING STAFF MOBILITY Call for applications – outgoing (early September) Financial management of TS grants Reporting

ERASMUS - problems Outgoing students: RECOGNITION Incoming students: PROGRAMS IN ENGLISH Teaching Staff: FINANCE, LONG TERM PLANNING

Office of International Relations Staff Head: Katja Cerjak – Erasmus Institutional Coordinator Consultant: Helena Deršek Štuhec – Erasmus contact person-incoming students, bilateral agreements Consultant:Bibi Ovaska Presetnik – Erasmus contact person-outgoing students, TS mobility Consultant: Janja Vuga (Urška Ravnik) – Joint Degrees, Erasmus student placements

QUESTIONS PLEASE!! THANK YOU! HVALA!