© Imperial College LondonPage 1 Offsite Work Policy Ian Gillett Safety Director

© Imperial College LondonPage 2 Programme Introduction – Ian Gillett The Guidance – John Luke Occupational Health Support – Lucy Wakefield Insurance Arrangements – Ian Hackford External Resources – Shane Winser, RGS Fieldwork Risk Assessment – Anton de Paiva First Aid Training and Health Clearance – Alan Swann Adopting the Policy – Steve Smith, Faculty Principal Discussion

© Imperial College LondonPage 3 Why have a Policy? Imperial College staff and students work all around the world –Fieldwork in all types of locations –Collaborative work in other institutions –Industrial placements –Medical electives –Meetings and conferences The College has a Duty of Care –Hazards need to be identified –Risks need to be managed –Standards need to be set –People need to be informed, trained and supervised

© Imperial College LondonPage 4 The key elements of the Policy Organise so as to minimise the risks Risk Assessment Control risks to same standard as required in College Comply with local regulatory requirements Provide offsite workers with information and training Responsibilities –Head of Department –Person in Charge (Venture Leader) –Offsite Worker –College Insurance Officer –Safety Director –Director of Occupational Health

© Imperial College LondonPage 5 What are the hazards? The location –Distance from UK, or remoteness within country –Political sensitivity –Language and culture –Accommodation –Travel The work itself –Pathogens –Wild animals –Limited facilities The climate –Heat –Cold The person –Medical fitness – illness or injury –Experience –Personal security

© Imperial College LondonPage 6 Responsibilities and Functions Heads of Department –Ensure Person-in-Charge is competent –Ensure risk assessment has been completed –Approve certain activities –Appoint Offsite Coordinator where appropriate Person-in-Charge –Must be competent to manage the activities –Ensure risk assessments are completed before work commences –Ensure all involved are provided with appropriate information and training –Provide information to Department before leaving –Report all accidents Offsite Coordinator –Advise Head of Department –Act as College point of contact

© Imperial College LondonPage 7 Responsibilities and Functions College Insurance Officer –Maintain appropriate insurance cover –Advise on insurance matters Safety Director –Provide specialist advice and guidance –Define competencies –Provide or arrange training –Review Policy Director of Occupational Health –Provide specialist advice and guidance –Provide clinical services to protect against health risks

© Imperial College LondonPage 8 Implementation Support The Policy Briefing Notes Web pages – guidance and checklists Advice on hazard identification and risk assessment Health information Training courses Review

© Imperial College LondonPage 9 Review For the first six months the Safety Department will review all Risk Assessments Survey will be included in Departmental Annual Health and Safety Report How many staff and students have worked abroad in the past year? Which countries have they visited? Which other institutions have they worked in? What is the longest anyone has been away? And where? Who is your Offsite Coordinator? Update report at SHRUG meeting in December