Effective Meetings

The worst meeting I ever attended…

The best meeting I ever attended…

A successful meeting… Planning ahead & being prepared Conducting the meeting Reviewing the meeting

Planning ahead & being prepared Get people there … how? Make it worth their while Communicate Design an effective meeting The Agenda

Conducting the meeting Keep them involved Keep them engaged The Agenda Start: on time & with a purpose Keep it: productive, positive End it: positively & with a purpose

Reviewing the Meeting What decisions were made? Don’t wait to do something! How did it go? Thank key contributors

The Building Meeting Brings members together Prevents saying the same thing 20 times Keeps members informed Keeps Reps in-tune with members Generates discussion

The Building Meeting How? –Advertise & communicate –Convenient scheduling –Informal –Take notes to share with local leaders

The Building Meeting How? –Begin and end on time –Have an agenda –Follow the agenda –Make sure everyone has a voice

The 10-Minute Meeting Still takes planning! Need tight control to stay on schedule Effective and convenient Sample agenda

Do you need a meeting? Can it be shared in writing? SHOULD it be shared in writing? Will work? Would something positive come from a face to face meeting?

The Agenda Building it Sharing it Following it

The Local Calendar Important for leaders & members Share it with members Helps with planning & organization Some essential dates to include