1 FCAT Writing Assessment Training February 2012 Training Documents posted at:

FCAT Writing Administration Schedule Day 1 —Tuesday — February 28, 2012 Grades 4, 8, 10 Writing Prompt — Session 1 45 minutes Day 2 — Wednesday — February 29, 2012 Grades 4, 8, 10 Make-up Testing 45 minutes Day 3 — Thursday — March 1, 2012 Grades 4, 8, 10 Make-Up Testing 45 minutes

3 What’s New for 2012  The Writing Prompt has been placed back into the Writing Folder.  Writing Folders will have security barcodes and numbers.  Test Group Codes are to be marked on the Administration Record/ Security Checklist. However, there will be no area to mark the Test Group Code on the student’s response folder.  There are important changes to the FCAT Administration and Security Agreement.

What’s New for 2012 Student Pledge  Before taking the Spring Writing students must sign the student pledge, on the back of the planning sheet.  If a student chooses to not sign the pledge note it on the Administration record and allow him/her to test. Test Administrators  Must be certified educators.  Must sign Test Administrator Prohibited Activities Agreement & the FCAT Administration and Security Agreement. Educator certification number must be written on  Must sign Test Administrator Prohibited Activities Agreement & the FCAT Administration and Security Agreement. Educator certification number must be written on both of these forms

5 Reminders for 2012  Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification.  Planning sheets are separate handouts from the Writing Folders. Planning sheets are secure and must be collected after testing.  A seating chart is required for each classroom  If a student starts a test and leaves without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test

6 Reminders for 2012  FIVE elements MUST be correct to use a preidentified document:  student’s name  student ID number  district number  school number  grade level  FLDOE Training materials, comment forms and other important materials are available at PearsonAccess.com/fl

7 Reminders for 2012  Test administrators are required to use ALL of the allotted time a session (prompt) and should not end a session early  Test Administrators may not administer the test to family members  Possession of an electronic device is cause for invalidation

8 Reminders for 2012  Schools must adhere to the testing schedule in the manual and in these training materials  All itinerant teachers involved in testing should be provided with an FCAT Writing Manual well ahead of the test date  All ELL students must take the FCAT Writing Assessment in 2012

9 Special Groups* 1. Home Education Students: #01/ McKay Scholarship Students: #01/ CTC Scholarship Students: #97/ FLVS Full Time: Middle School #71/0300, High School #71/ Florida Virtual Academy: School #50/7079 *Scores not aggregated with district or school data. *Materials must be packaged with a separate paper band for return and scoring. *School are identified by District/School Number above

10 Accommodations Who is eligible? Who is eligible? ESE students with current IEPs ESE students with current IEPs Students classified under Section 504 Students classified under Section 504 English Language Learners (ELL) students English Language Learners (ELL) students Reasons for accommodations Reasons for accommodations Arrangements made in advance Arrangements made in advance

11 Administration Accommodations (Appendix A) ESE/504 students Presentation Presentation Responding Responding Scheduling Scheduling Setting Setting Assistive Devices Assistive Devices ELL students Flexible setting Flexible scheduling Flexible timing Assistance in heritage language Dictionary

12 Registration Mark Security Number Area Timing Tracks Registration Mark Place Label Here

13 Preidentified Information If the following information on the label is correct, the label may be used: If the following information on the label is correct, the label may be used: Student Name Student Name Student ID Number: Use the student’s External Number from TERMS Student ID Number: Use the student’s External Number from TERMS District AND School Number; and District AND School Number; and Grade Level Grade Level Do Not Use Label if this information is NOT correct Do Not Use Label if this information is NOT correct If other information is incorrect, you may use the label, If other information is incorrect, you may use the label, Hand-grid any missing information Hand-grid any missing information Make sure students receive the document with the correct preidentified label affixed Make sure students receive the document with the correct preidentified label affixed

14 Test Invalidation & Security Procedures

1) Defective Writing Folder 2) Wrong Pre-ID information 3) Label placed over another label 4) Cheating or disruptive behavior 5) Possession of prohibited electronic device 6) Illness during testing OR Incorrect time 7)Incorrect Accommodations OR Validity of test compromised 15 Test Invalidation Decision: Submit w/enough time OR DNS* with not enough time Grid DNSGrid DNS TranscribeTranscribe New FolderNew Folder Invalidate that Session* Contact Student Assessment * If DNS is indicated, submit with TO BE SCORED DOCUMENTS

16 Test Security DO NOT:  Read, reveal, or copy writing prompts, passages, test items, or contents of answer folders  Interpret or read writing prompts, test items, or passages for students  Change or interfere with student responses  Read or copy student responses  Cause achievement of students or schools to be inaccurately measured or reported

17 Test Security Writing Folders may be opened no earlier than the day before the test. Writing Folders may be opened no earlier than the day before the test. Never leave test documents unsecured Never leave test documents unsecured Keep test documents in locked storage Keep test documents in locked storage Collect materials daily and count each time they change hands Collect materials daily and count each time they change hands Track security numbers as folders change hands Track security numbers as folders change hands Students cannot help to prepare materials Students cannot help to prepare materials ALL School Coordinators, Test Administrators, and Proctors must sign a “FCAT Administration and Security Agreement” found in Appendix C ALL School Coordinators, Test Administrators, and Proctors must sign a “FCAT Administration and Security Agreement” found in Appendix C

18 Security Log

19 Administration Record/Security Checklist Test Administrators must maintain the following information :  ALL Students Assigned to Testing Room  Writing Folder Security Number & Test Group Code  Attendance Information:  (P) Present  (PI) Present but Invalidated  (A) Absent  (W) Withdrawn  Columns to track Grade Level, Signatures (TA and TC) and Dates received and returned.

20 Writing Admin Record/Security Checklist

21 Missing Materials/Security Breach Initiate a thorough investigation Initiate a thorough investigation School Coordinators IMMEDIATELY contact Student Assessment staff at (754) School Coordinators IMMEDIATELY contact Student Assessment staff at (754) Principal generates letter of explanation on school letterhead Principal generates letter of explanation on school letterhead Letter sent to Area Superintendent and cc to Director of Student Assessment within 2 days Letter sent to Area Superintendent and cc to Director of Student Assessment within 2 days

22 Seating Chart Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing. All seating charts must indicate the front and back of the room, as well as the direction the students are facing. If students are moved to a different location during testing, a new seating chart must be created and maintained for this location.

23 Test Administrator Responsibilities

24 Test Administrator Responsibilities Before Testing Read manual and attend training Read manual and attend training Prepare room for testing Prepare room for testing Post Electronic Devices and Do Not Distrub signs Post Electronic Devices and Do Not Distrub signs Prepare and verify student grid sheets Prepare and verify student grid sheets Receive Test Group Codes Receive Test Group Codes Ensure electronic devices are out of arms reach Ensure electronic devices are out of arms reach

25 Test Administrator Responsibilities Before Testing Sign and return “Test Administration and Security Agreement” and “Test Administrator Prohibited Activities Agreement” forms. Indicate your certification number on these documents. Sign and return “Test Administration and Security Agreement” and “Test Administrator Prohibited Activities Agreement” forms. Indicate your certification number on these documents. Prepare: Prepare: Required Administration information Required Administration information Seating Chart Seating Chart Security Log Security Log Assemble materials (pencils, watch or clock, writing folders, planning sheets, manual) Assemble materials (pencils, watch or clock, writing folders, planning sheets, manual)

26 Test Administrator Responsibilities During Testing After asking students to clear desks, distribute materials After asking students to clear desks, distribute materials Read scripts verbatim Read scripts verbatim Post start and stopping times- Standard timing is 45 minutes only Post start and stopping times- Standard timing is 45 minutes only Complete FCAT Security Log & Admin Record Complete FCAT Security Log & Admin Record Complete Seating Chart Complete Seating Chart Maintain Security Maintain Security

27 Test Administrator Responsibilities During Testing Actively supervise the test administration and ensure the following: Students are using only No. 2 pencils Students do not have books, notes, scratch paper, or electronic devices of any kind during testing, even if they do not use them Students have signed the student pledge Students do not talk or make any disturbance Students are working independently Students are recording their responses in the correct area

28 Test Administrator Responsibilities It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing. While you may encourage students to continue working, you may not talk with them about the prompt or help them with their responses. If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work. You may not collect test materials prior to the end of the 45-minute session

29 Test Administrator Responsibilities After testing Remove planning sheets from writing folders Remove planning sheets from writing folders Notify School Coordinator of any missing materials Notify School Coordinator of any missing materials Check student information, remove stray marks, check DNS and UNDO bubbles Check student information, remove stray marks, check DNS and UNDO bubbles Complete Test Administration Security Log, Administration Record / Security Checklist and Seating Chart Complete Test Administration Security Log, Administration Record / Security Checklist and Seating Chart Check student grid information and DNS bubbles Check student grid information and DNS bubbles Group “to be scored” per instructions on pg Group “to be scored” per instructions on pg Complete Test Administrator Comment Form: Complete Test Administrator Comment Form:

30 Test Administrator Material Return Use Appendix C cover sheets in the following order: 1. Absent Students’ answer documents (Make-Up Testing) 2. TO BE SCORED Cover sheet on top of the TO BE SCORED Writing Folders (School, Home Education, McKay, CTC Scholarship and formerly Florida Virtual Schools). Circle the Grade level 3. NOT TO BE SCORED Cover sheets and Writing Folders 4. Administration Manual 5. Seating Chart 6. Planning sheets (used and unused) 7. Test Administration Security Log 8. Administration Record / Security Checklist

31 School Coordinator Responsibilities

32 School Coordinator Responsibilities Before Testing: Receive & Inventory Test Materials- Writing Folders Receive & Inventory Test Materials- Writing Folders Keep materials secure at all times. Keep materials secure at all times. No more than three individuals may have access to the locked storage area. No more than three individuals may have access to the locked storage area. Do not open shrink-wrapped materials or begin preparing (applying student labels) more than one week prior to testing. Do not open shrink-wrapped materials or begin preparing (applying student labels) more than one week prior to testing. Save the original boxes for returning special document materials. Save the original boxes for returning special document materials. To order additional materials for testing send an to To order additional materials for testing send an to

33 School Coordinator Responsibilities Before Testing: You are responsible for training and assigning all test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). Test Administrators must be certified educators. Test Administrators must be certified educators. Test administrators who will be administering the test to students using large print or braille materials must be trained in the use of those test materials. Test administrators who will be administering the test to students using large print or braille materials must be trained in the use of those test materials. For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students. For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students. Sign & Collect Signed Test Administration and Security Agreement and Test Administrator Prohibited Activities Agreement Forms Sign & Collect Signed Test Administration and Security Agreement and Test Administrator Prohibited Activities Agreement Forms

34 School Coordinator Responsibilities Before Testing: Affix Student Labels Affix Student Labels Prepare for Administration Accommodations Prepare for Administration Accommodations Ensure that Test Administrators have: Ensure that Test Administrators have: Records of Required Administration Information Records of Required Administration Information Seating Charts Seating Charts Security Logs Security Logs

School Coordinator Responsibilities Before Testing: Ensure appropriate test settings for each test room: Ensure appropriate test settings for each test room: The test should be administered in a room that has comfortable seating, good lighting, and sufficient workspace. There must be at least 3 feet between students Make sure that students are not facing each other when seated at tables and are not in seating (stadium or staggered) that allows them to easily view other students’ answers Students may not have access to any unauthorized aids. 35

Before Testing: Communicate Testing Policies to Parents and Students Electronic Devices Policy—If students are found with ANY electronic devices during testing, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing. Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. Student Pledge—Students will be asked to sign a pledge prior to testing indicating that they will not give or receive unauthorized help during the test. If students are caught cheating, their tests will be invalidated. School Coordinator Responsibilities 36

37 Supervise Test Administration Provide test administrators with additional materials during testing, as necessary. Monitor each testing room to ensure that test administration and test security policies and procedures are followed. Be available during testing to answer questions from test administrators. Make sure that Security Logs, seating charts, and records of required administration information are being maintained in each testing room. School Coordinator Responsibilities During Testing

38 Maintain Security After ANY administration, initial OR make-up, materials must be returned to you immediately. Materials must be placed in locked storage until they are packaged for return. Secure materials should never remain in classrooms or be taken from the school’s campus overnight. Report any testing irregularities or security breaches to your District Assessment Coordinator immediately. School Coordinator Responsibilities During Testing

After Testing: Verify Return of all Secure Materials Verify Return of all Secure Materials Complete Security Checklist and verify all materials have been returned Complete Security Checklist and verify all materials have been returned Notify Student Assessment of any missing materials Notify Student Assessment of any missing materials Copy ALL completed Security Checklist, Security Logs, Seating Charts and Administration Records Copy ALL completed Security Checklist, Security Logs, Seating Charts and Administration Records Check DNS Bubbles Check DNS Bubbles Check Comment Forms Check Comment Forms Complete on-line School Coordinator Comment Form: Complete on-line School Coordinator Comment Form: School Coordinator Responsibilities After Testing 39

40 Material Packing & Return

41 Preparing Materials for Return Separate and Stack materials in this order: 1. School TO BE SCORED Writing Folders 2. Home Education (01/9998), McKay Scholarship (01/3518), CTC Scholarship (97/9999), FLVS Full- Time (MS: 71/0300, HS 71/0400), and Florida Virtual Academy (50/7079) TO BE SCORED Writing Folders 3. ALL NOT TO BE SCORED Writing Folders 4. ALL Planning Sheets 5. All Administration Records / Security Checklists 6. All FCAT Writing Security Logs 7. FCAT Seating Charts

42 School Coordinator Material Return Package School TO BE SCORED Materials Package School TO BE SCORED Materials Complete a Document Count Form for each grade level- grid district, school, document type and # Complete a Document Count Form for each grade level- grid district, school, document type and # Prepare Paper Bands Prepare Paper Bands Package Home Education, McKay Scholarship, Florida Virtual and CTC Scholarship TO BE SCORED Materials Package Home Education, McKay Scholarship, Florida Virtual and CTC Scholarship TO BE SCORED Materials Complete a Document Count Form for each group by grade level Complete a Document Count Form for each group by grade level Prepare a separate set of paper bands for each group Prepare a separate set of paper bands for each group Prepare NOT TO BE SCORED Materials Prepare NOT TO BE SCORED Materials Make copies of ALL document count forms for your records Make copies of ALL document count forms for your records

43 Preparing Paper Bands

44 RED Label Return – TO BE SCORED Please follow instructions on pages of your FCAT Writing Manual FLVS Full-Time Document Count Form(s) and banded stacks of TO BE SCORED Answer Documents by grade FLVS Full-Time Document Count Form(s) and banded stacks of TO BE SCORED Answer Documents by grade Florida Virtual Academy Document Count Form(s) and banded stacks of TO BE SCORED Answer Documents by grade Florida Virtual Academy Document Count Form(s) and banded stacks of TO BE SCORED Answer Documents by grade Home Education Document Count Form(s) and banded stacks of TO BE SCORED Answer Documents by grade Home Education Document Count Form(s) and banded stacks of TO BE SCORED Answer Documents by grade McKay Scholarship Document Count Form(s) and banded stacks of TO BE SCORED Answer Documents by grade McKay Scholarship Document Count Form(s) and banded stacks of TO BE SCORED Answer Documents by grade CTC Scholarship Document Count Form(s) and banded stacks of TO BE SCORED Answer Documents by grade CTC Scholarship Document Count Form(s) and banded stacks of TO BE SCORED Answer Documents by grade Your school’s Document Count Forms and banded stacks of TO BE SCORED Answer Documents by grade Your school’s Document Count Forms and banded stacks of TO BE SCORED Answer Documents by grade Seal box(es), affix RED label, and number box(es). All TO BE SCORED Materials must be returned in a RED- labeled box.

45 YELLOW Label Return – NOT TO BE SCORED Place ALL NOT TO BE SCORED materials in box(es), including: Place ALL NOT TO BE SCORED materials in box(es), including: 1. Any Unused Writing Folders 2. Duplicate Invalidated Writing Folders (with the DNS bubble gridded) Seal box(es), affix YELLOW label, and number box(es) Seal box(es), affix YELLOW label, and number box(es) All secure test materials must be returned in the RED–label or YELLOW–label boxes.

46 District Coordinator Only Boxes ALL used Planning Sheets ALL used Planning Sheets All unused Planning Sheets (with signed student pledge) All unused Planning Sheets (with signed student pledge) All ORIGINAL Admin Record / Security Checklists All ORIGINAL Admin Record / Security Checklists All ORIGINAL Test Administration Security Logs All ORIGINAL Test Administration Security Logs All ORIGINAL seating charts All ORIGINAL seating charts Write District Coordinator ONLY on box(es) Write District Coordinator ONLY on box(es) Please recycle Non-secure materials (Manuals, unused paper bands, unused Document Count Forms, unused return labels and unused paper bands, unused LP and Braille non-secure materials) at your school site. Please recycle Non-secure materials (Manuals, unused paper bands, unused Document Count Forms, unused return labels and unused paper bands, unused LP and Braille non-secure materials) at your school site.

47 Material Return Chart Label Color TO BE SCORED Writing Folders* RED NOT TO BE SCORED Materials YELLOW Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and braille notes) WHITE  Planning Sheets (used and unused)  Original Administrative Materials: Admin Records / Security Checklists FCAT Security Logs FCAT Seating Charts No Return Label – Mark Boxes District Coordinator ONLY *No calibration Sample in 2012

48 Pony Pick Up Dates Leave your materials out for Pony staff to pick-up All FCAT Writing To Be Scored will be picked up by Pony on: Middle & High Schools: Friday, March 2 nd Elementary Schools & Centers: Friday, March 2 nd Student Assessment & Research 4200 NW 85 th Ave. Oakland Park, FL (754)