Instructional Technology & Design Office or Box at U of I: Cloud Services Presented by Kate Rojas

Order of Main Points What is Box? Why should I use Box? Setting up U of I Box How do I use Box? What is Box Sync?

What is Box? A Cloud Secure file storage provided by the collaboration between UIUC and Box.com Accessible through this link: Requires U of I Active Directory login (Outlook Password)

What is Box? What is it used for? File storage from remote locations Great for collaboration on projects and sharing Cute kitten pictures, even!

Why should I use Box? Security Store and share University data Follows FERPA guidelines Not for saving social security numbers, credit card numbers, or medical information (no HIPAA data!) more info on data and U of I Box can be found at classification-guide classification-guide

Why should I use Box? Storage – 50 gigs! Single files as large as 10GB Box Sync Compatible with Mac, Windows, iPhone, Android, iPad, and iPod Automatic connection to your official U of I account

Setting up U of I Box

Go to Click on “Sign Up” Type in your U of I NetID and Active Directory Password Create Account! If you already have a Box account using your school , you will have to follow alternative instructions

Menu Functions Settings: Edit/View your Profile Help Log Out Account Settings Your information and profile, login, activity by application, date and physical location Sharing Permissions notification settings Viewing options Time Zone settings Applications supported by box and alternate platforms

How do I use Box? Creating Files and Folders - Upload by dragging files to window - Upload individual files by clicking ‘Upload’ Menu Requires Java applet ( Box will determine file format type when uploaded Best for files 100 MB or larger ‘New’ button will create File/Folder/Document 2 views of Files: Grid or List Sort by Size, Name or Date Filter using tags Add folder descriptions

How do I use Box? For reading files! Will give you previews of your documents. For collaboration! You can add other users to the folder by putting in their addresses, and all of them will be able to see what you posted They can add comments, and you can even assign tasks to them

What is Box Sync? A downloaded version of Box that enables you to put files in a folder, which will sync with your online account Same premise as Google Drive (but more storage) Works on Mac and Windows

Conclusion What did you just learn? What is Box? Why should I use Box? Setting up U of I Box How do I use Box? What is Box Sync? Intro to Quiz time!

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