Pennsylvania Information Management System (PIMS) What Will PIMS Do For You ? PASBO Conference Sharon Clark, PDE Alan Hartwig, Deloitte Consulting Bob McGrath, PDE Diane Meck, Pottstown School District Colleen Shearburn, Unionville-Chadds Ford School District March 6, 2008

PIMS Refresher PIMS is: Implementation began in 2006 with PAsecureID PDE’s student-level information system designed to improve student achievement through more efficient and effective use of data Enterprise-wide data collection, data warehouse and reporting Primary goal of PIMS is to enable the improvement of educational achievement for all PA students. Implementation began in 2006 with PAsecureID ID assigned to 1.8M PreK-12 public school students in 733 LEAs First step towards longitudinal student data First Year of PIMS includes implementation of: Automated and secure data collection from LEAs Data warehouse – eScholar Complete Data Warehouse Reporting and analysis tools - Cognos Read 1st bullet 2nd bullet comment: Assigning the PAsecureID and integrating them into the 733 LEA systems was the KEY critical 1st step to allow longitudinal tracking of individual student data across years and school districts. Read 3rd bullet EScholar Data Warehouse is a proven Educational Data Warehouse solution that has been implemented in many states as their Longitudinal Data Warehouse System. EScholar has interfaced with the major SIS vendors which is key to the LEA transition, particularly in the very tight time frame left in year 1 EScholar is the only Educational Data Warehouse solution implemented in many states. Dave, Sharon, Alan – please jump in here and list the benefits of going with EScholar.

PIMS Status PIMS has: PIMS will: Collected data on more than 1.8 million students Demographic data Program participation School enrollment Collected data on more than 150K staff members Staff Assignments Generated the Precode file for the PSSA exams Provided over 100 reports for LEAs and PDE PIMS will: Collect data on Course, Course Instructor, Course Enrollment in April Collect data on Student Attendance, School Calendars, Career and Technical Education in August Read 1st bullet 2nd bullet comment: Assigning the PAsecureID and integrating them into the 733 LEA systems was the KEY critical 1st step to allow longitudinal tracking of individual student data across years and school districts. Read 3rd bullet EScholar Data Warehouse is a proven Educational Data Warehouse solution that has been implemented in many states as their Longitudinal Data Warehouse System. EScholar has interfaced with the major SIS vendors which is key to the LEA transition, particularly in the very tight time frame left in year 1 EScholar is the only Educational Data Warehouse solution implemented in many states. Dave, Sharon, Alan – please jump in here and list the benefits of going with EScholar.

PIMS Year 1 Schedule – March 2007 through August 2008 3/2007 4/2007 5/2007 6/2007 7/2007 8/2007 9/2007 10/2007 11/2007 12/2007 1/2008 2/2008 3/2008 4/2008 5/2008 6/2008 7/2008 8/2008 Data Submission Pilot Requirements Analysis Data Submission Training Year 1 Planning Collection #3: Course Data Infrastructure Acquisition and Implementation Collection #1: Student Enrollment Data Collection #2: Staff Data Collection #4: Child Accounting Data Special Collection: NGA High School Graduation Rate PIMS Visioning Year 2 + Planning Standard Report Development Reporting Training Custom Reporting Requirements Custom Report Development SIF Pilot Today

PIMS 2007-2008 Data Collection Schedule   Reporting Date eScholar Domain eScholar Template Oct-08 Dec-08 Jan-08 Mar-08 Apr-08 Aug-08 Spec Grad Attendance Student Summary Attendance X Course Course Instructor Student Course Enrollment Enrollment School Enrollment Groups and Programs Programs Fact Staff Staff Assignment Staff Snapshot Student Student Snapshot Schedule Day Calendar District District Annual Facts Location Location Annual Facts

PIMS Course Collection Student/staff data being collected in March Precode demographic update English Language Learners (ELL) Course data will be collected in April. This will include 3 new templates: Course Course Instructor Student Course Enrollment Webinars will be held in March on the Course specific data Course collection will allow PDE to correctly calculate Highly Qualified Teacher (HQT)

Impact of PIMS on PDE Collections/Systems Current Collection/System Description Impact Electronic Dropout/Graduate Report (EDGR) Collects data on individual dropouts and graduates in PA public secondary schools Retire in 2008-2009 Low Income Percentages (manual process) Consolidates information reported by LEAS on percent of students from low income households Retired Elementary/Secondary Public Enrollment (ESPE) Collects and reports enrollment data for public school, by grade, gender, and ethnicity Secondary Course Enrollments (SECCEN) Collects course enrollment data by gender, course length and grade Limited English Proficiency (LEP) Performs data collection, maintenance, and reporting for students with LEP in school districts and charter schools Collect student demographics in PIMS then load into existing application Career and Technical Student Information System (CATS Student) Collects career and technical student enrollments and completions by approved program Child Accounting (CAD) Collects attendance and membership data from Pennsylvania’s 501 school districts and other educational entities Expect to retire in 2008- 2009 school year Professional Personnel (ESPP) Collects data on all certificated and non-certificated elementary and secondary professional employees employed in the public schools Precode (DRC) Collects information on students to allow for the creation of pre- printed PSSA test labels Collected and updated through PIMS exclusively

Upcoming Significant PIMS Activities SIF Pilot in late Spring Student Locator Framework Vertical Reporting Framework Updated collections for Day Calendar and CTE data in August 2008 collection New information to be released in March Continuation of PIMS Pilot group through the August 2008 data collection Pilot group provides invaluable advice and input to the PIMS team Generation of initial HQT and Child Accounting type Reports

Data Collection Summary LEAs submitting # Records Student 747 1,924,170 October Student Snapshot (Enrollment) 728 1,827,870 December Student Snapshot (Precode) 713 1,769.871 School Enrollment 692 1,955,233 Staff 702 164,432 Staff Assignments 686 183,908

LEA Participation Summary For the October Enrollment Report Total Submitted Not Yet Submitted Percentage Charter Schools 125 109 16 87.20% Career and Tech Centers 70 65 5 92.86% Intermediate Units 29 26 3 89.66% School Districts 500 496 4 99.20% Juvenile Detention Centers 8 100.00%   Overall 732 704 28 96.17%

Future Scope of PIMS PIMS Steering Committee finalizing the plan for Years 2 and 3 Potential scope areas include: Additional data (e.g. assessment, safe schools, migrant, special education) New sectors (e.g. post-secondary) New features and functionality Expansion of reporting and analysis tools to PDE and LEA users Note on Scope: Pre-K -12 data is currently in the scope for years 2 and 3. These students have PAsecureID’s in the LEA systems. With that said, the vision of PIMS would be to incorporate OCDEL and Higher Education student-level information into PIMS. It is feasible to begin planning to bring in OCDEL and Higher Ed at this time. Note on scope areas: The following systems may be loaded into PIMS from existing systems: Safe Schools, Special Ed, Migrant, Assessment, CATS

PIMS 2008-2009 Proposed Data Collection Schedule* Data Collection Period Data October 2008 Student, Staff, Course, Day Calendar December 2008 PSSA Precode, Special Education* March 2009 Student, Staff, Course August 2009 Student Attendance, CTE, Day Calendar * Dependent on finalization of PIMS Year 2 Planning by the PIMS Steering Committee

Types of PIMS Reports Summary Reports Verification Reports Shows a summary of data uploaded or modified for a particular template Verification Reports Alerts user to missing data or violations of business rules Shows summary and detail data uploaded for a particular template Enrollment Reports Allows LEAs to review their enrollment data and print the Accuracy Certification Statement (ACS) Precode Reports Allows LEAs to validate the information to be included in the Precode extract is accurate Staff Profile Reports Provides summary, detail, and ACS reports to allow LEAs to validate their staff data submissions

Planned Future Reports Course Enrollments HQT Related Child Accounting Related Career and Technical Education Student Achievement

What Will PIMS Do For You ? Collect data at individual student level instead of aggregate Reduce redundant and inconsistent PDE data collections Six data collections were eliminated in Year 1 Collect data once and use it many times - “one version of the truth” Improve data quality Provide reporting and analysis tools Calculate HQT at classroom level Provide access to student achievement results to measure impact of programs Calculate NGA graduation rate (4-year cohort) Provide ability to do longitudinal analysis Improve Data Quality Eliminate multiple versions of same data LEAs will correct data in their source system

Unlocking the answers to …. What is the relationship between course offerings and student performance? What is the impact of specific programs and services? How well do graduates of different middle schools do in high school? What percentage of students who participated in a particular program obtained their high school diploma? Are there early indicators that students will struggle in later grades? Do students perform better after being in a charter school as opposed to a public school? How does class size impact future student achievement?

PIMS Project Resources Project website: http://www.pde.state.pa.us/PIMS PIMS User Manual Volume 1 and 2 Who Reports Whom – updated version now available Who Reports What PIMS Access Database Voluntary Vendor Participation Program Informational and Training Webinar Recordings PIMS help desk Via phone – 1-800-661-2423 Via web form – www.pde.state.pa.us/PIMS click on PIMS Help link Searchable Knowledge Base Frequently Asked Questions

Panel Questions What have been some of the challenges in implementing PIMS this first year? What have been some of the lessons learned? What steps are you taking to ensure data quality? How has PIMS impacted business processes? What are some of the benefits that PIMS will bring over time? What changes will there be for the 2008-2009 school year? What will the data collection schedule be for the 2008-2009 school year?

Questions and Discussion