1 1 Michigan Merit Examination (MME) Spring 2011 MME Preparation and Planning September 29, 2010

2 2 Welcome and Introductions Michigan Department of Education Jim Griffiths Martha Caswell ACT, Inc. Diane Weyer

3 3 Today’s Agenda MME Overview MME Overview What’s new for Spring 2011 What’s new for Spring 2011 Who tests in Spring 2011 Who tests in Spring 2011 How to conduct a successful test administration How to conduct a successful test administration MME critical dates and schedule MME critical dates and schedule

4 4 Today’s Agenda, cont. Review of the school establishment process Review of the school establishment process Review of testing requirements (facilities & staffing) Review of testing requirements (facilities & staffing) Training workshops – what to expect, who must attend, who should attend Training workshops – what to expect, who must attend, who should attend Students testing with accommodations Students testing with accommodations

5 5 Today’s Agenda, cont. Home-schooled students Home-schooled students Non-public school students Non-public school students Helping students prepare for the MME Helping students prepare for the MME Sources of Information Sources of Information Questions and Answers Questions and Answers

6 6 Questions during this videocast? – – Fax: Fax:

7 7 MME Overview Statewide high school assessment Statewide high school assessment Grade 11 – as of March 1 Grade 11 – as of March 1 3 Parts: 3 Parts: ACT Plus WritingACT Plus Writing WorkKeys componentsWorkKeys components Michigan componentsMichigan components

8 8 MME Overview Student Benefits: Student Benefits: Free college entrance examFree college entrance exam Free work skills certification eligibilityFree work skills certification eligibility

9 9 MME Overview 3 Days of Testing 3 Days of Testing Day 1 – ACT Plus WritingDay 1 – ACT Plus Writing Day 2 – WorkKeys componentsDay 2 – WorkKeys components Day 3 – Michigan componentsDay 3 – Michigan components

10 MME Overview 3 Test Administrations 3 Test Administrations Initial TestingInitial Testing Makeup TestingMakeup Testing Accommodated TestingAccommodated Testing

11 MME Test Dates Initial Testing Spring 2011 Initial Testing Spring 2011 March 1: ACT Plus WritingMarch 1: ACT Plus Writing March 2: WorkKeys componentsMarch 2: WorkKeys components March 3: Michigan componentsMarch 3: Michigan components

12 MME Test Dates Makeup Testing Spring 2011 Makeup Testing Spring 2011 March 15: ACT Plus WritingMarch 15: ACT Plus Writing March 16: WorkKeys componentsMarch 16: WorkKeys components March 17: Michigan componentsMarch 17: Michigan components

13 MME Test Dates Accommodations Testing Windows Spring 2011 Accommodations Testing Windows Spring 2011 Day 1: March 1 – March 15Day 1: March 1 – March 15 Day 2: March 2 – March 16Day 2: March 2 – March 16 Day 3: March 3 – March 17Day 3: March 3 – March 17

14 MME Overview Specific Requirements Specific Requirements FacilitiesFacilities StaffingStaffing Test AdministrationTest Administration Established as MME Test Center Established as MME Test Center

15 MME Overview Who must be established as an MME Test Center? Who must be established as an MME Test Center? Each/every Michigan Public High School or PSA - requiredEach/every Michigan Public High School or PSA - required Non-public High Schools - recommendedNon-public High Schools - recommended Auxiliary Test Centers (3)Auxiliary Test Centers (3)

16 MME Test Center Establishment/Renewal Establishment/Renewal Packets to arrive at high schools by September 7 Establishment/Renewal Packets to arrive at high schools by September 7 Sent to HS principalsSent to HS principals Courtesy copy sent to District Assessment CoordinatorsCourtesy copy sent to District Assessment Coordinators

17 MME Test Center Establishment/Renewal Review key documents Review key documents Standard Testing RequirementsStandard Testing Requirements School Schedule and Site Options for Administration of the 2011 Michigan Merit ExaminationSchool Schedule and Site Options for Administration of the 2011 Michigan Merit Examination

18 Key Documents, continued Summary of Test Administration PoliciesSummary of Test Administration Policies Qualifications and Responsibilities for Test Supervisors, Back-up Test Supervisors, and Test Accommodations CoordinatorsQualifications and Responsibilities for Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators

19 MME Test Center Establishment/Renewal Responsibility of High School Principal Responsibility of High School Principal Submit school information profileSubmit school information profile Select/confirm key MME testing staffSelect/confirm key MME testing staff

20 MME Test Center Establishment/Renewal Key MME Testing Staff – required in each high school Key MME Testing Staff – required in each high school Test Supervisor (TS)Test Supervisor (TS) Back-up Test Supervisor (BU)Back-up Test Supervisor (BU) Test Accommodations Coordinator (TAC)Test Accommodations Coordinator (TAC)

21 Required MME Testing Personnel Test Supervisor Test Supervisor Responsible for all MME assessment activitiesResponsible for all MME assessment activities Responsible for all MME testing materialsResponsible for all MME testing materials Back-up Test Supervisor Back-up Test Supervisor Responsible to serve if Test Supervisor unable to do soResponsible to serve if Test Supervisor unable to do so Will assist the Test SupervisorWill assist the Test Supervisor

22 Required MME Testing Personnel Test Accommodations Coordinator Test Accommodations Coordinator Assures that each student requiring accommodations applies for themAssures that each student requiring accommodations applies for them Coordinates all MME Accommodations Testing for your schoolCoordinates all MME Accommodations Testing for your school

23 Relatives Participating in MME Testing Key MME Testing Staff have access to secure test materials prior to testing Key MME Testing Staff have access to secure test materials prior to testing Test Supervisor / Back-up Supervisor may not be related to any examinee taking the standard time MME in 2011 anywhere in Michigan. Test Supervisor / Back-up Supervisor may not be related to any examinee taking the standard time MME in 2011 anywhere in Michigan. TAC may not be related to any examinee approved for accommodated MME in 2011 anywhere in Michigan. TAC may not be related to any examinee approved for accommodated MME in 2011 anywhere in Michigan.

24 Relatives Participating in MME Testing Relatives are defined as: Children / Step-childrenChildren / Step-children GrandchildrenGrandchildren Nieces / NephewsNieces / Nephews SiblingsSiblings In-lawsIn-laws SpousesSpouses Persons under your guardianshipPersons under your guardianship

25 Athletic Coaches For Accommodated Testing – may not serve as the Test Accommodations Coordinator if any student athletes test with accommodations. For Standard Time and Accommodations testing – may not serve as a Room Supervisor – in any one-on-one situation where student athletes are testing.

26 MME Staffing Room Supervisors and Proctors may not assist in a room where any relative is being testedRoom Supervisors and Proctors may not assist in a room where any relative is being tested

27 MME Test Center Establishment/Renewal Principals – select/confirm your school’s Principals – select/confirm your school’s Test Supervisor,Test Supervisor, Back-up Test Supervisor, andBack-up Test Supervisor, and Test Accommodations CoordinatorTest Accommodations Coordinator

28 New for Spring 2011 MME Online Profile Process Online Profile Process All non-public schools in MichiganAll non-public schools in Michigan

29 MME Test Center Establishment/Renewal Online submission completed by September 17, 2010: Online submission completed by September 17, 2010: Principals – MME Appointment of Testing Staff & School Information formPrincipals – MME Appointment of Testing Staff & School Information form

30 MME Test Center Establishment/Renewal  Online submission starting September 20, 2010: Test Supervisors - ACT State Testing 2011 Test Supervisor and Facilities ProfileTest Supervisors - ACT State Testing 2011 Test Supervisor and Facilities Profile Back-up Test Supervisors - ACT State Testing 2011 Back-up Test Supervisor ProfileBack-up Test Supervisors - ACT State Testing 2011 Back-up Test Supervisor Profile

31 MME Test Center Establishment/Renewal  Online submission starting September 20, 2010 continued: Test Accommodations Coordinators - ACT State Testing 2011 Test Accommodations Coordinator ProfileTest Accommodations Coordinators - ACT State Testing 2011 Test Accommodations Coordinator Profile

32 MME Test Center Establishment/Renewal  Registration for required MME Training Workshop  One half-day training session  November 1 - 4

33 Required MME Training Workshops – who must attend ALL new Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are required to attend ALL new Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are required to attend ONLY for “Named” MME Test Staff ONLY for “Named” MME Test Staff Ideally, testing staff from each school will attend the same workshop session. Ideally, testing staff from each school will attend the same workshop session.

34 Required MME Training Workshops – who should attend What if all staff members in your school have been trained previously? What if all staff members in your school have been trained previously? Strongly recommend at least one key staff person from each school attend Strongly recommend at least one key staff person from each school attend

35 Previously Trained MME Key Staff New for 2011 New for 2011 Webcast will be posted early November for viewingWebcast will be posted early November for viewing Refresher of main topics Refresher of main topics Reminder of policies and procedures Reminder of policies and procedures

36 Continuing for Spring 2011 MME Additional attendance requirements Additional attendance requirements Misadministration resulting inMisadministration resulting in Voided tests Voided tests Warning letter Warning letter School or district administratorSchool or district administrator

37 MME Training Workshops – what to expect What will be covered: What will be covered: Testing Requirements – before, during, and after testingTesting Requirements – before, during, and after testing Procedures for Day 1, Day 2, and Day 3Procedures for Day 1, Day 2, and Day 3 Ordering materialsOrdering materials Return InformationReturn Information

38 MME Training Workshops– what to expect What will be covered (continued): What will be covered (continued): Avoiding the PitfallsAvoiding the Pitfalls Testing with AccommodationsTesting with Accommodations Local training for room supervisors and proctorsLocal training for room supervisors and proctors Changes for Spring 2011 MMEChanges for Spring 2011 MME Question and Answer sessionQuestion and Answer session

39 MME Training Workshops – what to expect Arrive Early – All Attendees must sign-in Arrive Early – All Attendees must sign-in This Training is ONLY for TS, Back-up TS, Test Accommodations Coordinators, and District Assessment Coordinators This Training is ONLY for TS, Back-up TS, Test Accommodations Coordinators, and District Assessment Coordinators

40 MME Training Workshops – what to expect New for 2011 New for 2011 Workshop materials sent to HS Principal mid-October to distribute to Key StaffWorkshop materials sent to HS Principal mid-October to distribute to Key Staff BRING PACKETS TO TRAINING BRING PACKETS TO TRAINING No materials available on-site No materials available on-site

41 MME Training Workshops – what to expect If your school staff does not participate in training – YOUR School will NOT be allowed to administer MME If your school staff does not participate in training – YOUR School will NOT be allowed to administer MME

42 Continuing for Spring 2011 MME MME Remote Training Sites MME Remote Training Sites Locations for 2011 MME trainingLocations for 2011 MME training Travel time/distanceTravel time/distance AM or PM option – select locations AM or PM option – select locations

43 Training Dates and Locations Monday, Nov 1 (am) – Kalamazoo Monday, Nov 1 (am) – Kalamazoo Tuesday, Nov 2 (am) – Dearborn Tuesday, Nov 2 (am) – Dearborn Tuesday, Nov 2 (am) – Bay City Tuesday, Nov 2 (am) – Bay City Tuesday, Nov 2 (pm) – Wayne RESA and Remote sites Tuesday, Nov 2 (pm) – Wayne RESA and Remote sites Wednesday, Nov 3 (am & pm) – Novi Wednesday, Nov 3 (am & pm) – Novi Thursday, Nov 4 (am) – Lansing Thursday, Nov 4 (am) – Lansing

44 MME Assessment Sites and Facilities Same requirements for Day 1, Day 2, and Day 3 Same requirements for Day 1, Day 2, and Day 3 Preferred site is in a quiet wing of the high school Preferred site is in a quiet wing of the high school Off-site administration Off-site administration Each site must request ACT approvalEach site must request ACT approval by December 1, 2010 by December 1, 2010

45 MME Assessment Sites and Facilities Choice of testing rooms for standard time administration Choice of testing rooms for standard time administration Adequate writing surfaces Adequate writing surfaces Seating arrangements (Applies Equally to Desks and Tables) Seating arrangements (Applies Equally to Desks and Tables) Freedom from distractions Freedom from distractions

46 Exceptions for Day 2 and Day 3 Only Permitted ONLY if hardship situation Permitted ONLY if hardship situation Students permitted in building or wing for instructional purposes onlyStudents permitted in building or wing for instructional purposes only BellsBells Public AnnouncementsPublic Announcements

47 Who Takes MME in Spring 2011? Grade 11 – All students Grade 11 – All students Only two exceptions:Only two exceptions: student who is taking the MI-Access student who is taking the MI-Access Student retained/reclassified as Grade 11 who has previous valid MME scores in all subjects (Performance Level 1, 2, 3, or 4) Student retained/reclassified as Grade 11 who has previous valid MME scores in all subjects (Performance Level 1, 2, 3, or 4)

48 Who Takes MME in Spring 2011? Grade 12 Grade 12 Only eligible to test if:Only eligible to test if: First-time tester OR First-time tester OR Student who has an MME score of NA (not valid) in one or more subjects Student who has an MME score of NA (not valid) in one or more subjects Eligible students/parents must be offered opportunity to test Eligible students/parents must be offered opportunity to test

49 Who Takes MME in Spring 2011? Grade 12 Grade 12 Students not previously tested due to grade reclassification must test or school may face accountability consequencesStudents not previously tested due to grade reclassification must test or school may face accountability consequences

50 MME Subject Score – Not Valid No scale score or Performance Level Nonstandard accommodation Nonstandard accommodation Did not meet attemptedness Did not meet attemptedness Prohibited Behavior Prohibited Behavior Misadministration Misadministration Missing Test Form number Missing Test Form number

51 Helping Students Prepare for the MME Assure that the high school’s curriculum is aligned to state standards and the high school content expectations Assure that the high school’s curriculum is aligned to state standards and the high school content expectations Assure that course content matches course titles Assure that course content matches course titles

52 Helping Students Prepare for the MME Encourage students to enroll in rigorous college preparatory classes (or equivalent ones that address the same content with similar rigor) Encourage students to enroll in rigorous college preparatory classes (or equivalent ones that address the same content with similar rigor)

53 Helping Students Prepare for the MME Help students participate in reasonable ACT prep activities Help students participate in reasonable ACT prep activities Practice taking a timed test Practice taking a timed test

54 Helping Students Prepare for the MME Become familiar with WorkKeys test formats Become familiar with WorkKeys test formats

55 Focus on learning the skills defined in the high school content standards rather than just practicing test-taking skills Focus on learning the skills defined in the high school content standards rather than just practicing test-taking skills Helping to Prepare for MME

56 Home-schooled Students Home-schooled students wishing to participate in the MME will test at their local public high school Home-schooled students wishing to participate in the MME will test at their local public high school Schedule student for pre-test session Schedule student for pre-test session

57 Questions during this videocast? – – Fax: Fax:

58 Non-Public School Students Non-Public Schools are encouraged to participate in MME Non-Public Schools are encouraged to participate in MME Participation Model #1 – fully participate in all facets of MME to support your students and establish your school as an MME test siteParticipation Model #1 – fully participate in all facets of MME to support your students and establish your school as an MME test site

59 Non-Public School Students, continued Participation Model #2Participation Model #2 Students test at Auxiliary Test Center Students test at Auxiliary Test Center Accommodated students test at your school - No accommodations testing at Auxiliary Test Centers Accommodated students test at your school - No accommodations testing at Auxiliary Test Centers

60 Non-Public School Students, continued Participation Model #3Participation Model #3 Students test at Auxiliary Test Center only Students test at Auxiliary Test Center only

61 Non-Public School Students, continued Complete the appropriate test site establishment and testing staff forms online and return to ACT by October 8Complete the appropriate test site establishment and testing staff forms online and return to ACT by October 8

62 Questions during this videocast? – – Fax: Fax:

63 How to Conduct a Successful MME Test Administration Become familiar with MME procedures and calendar Become familiar with MME procedures and calendar Assign responsibilities Assign responsibilities Manage the test day schedule Manage the test day schedule Read all training materials and supervisor manuals Read all training materials and supervisor manuals

64 How to Conduct a Successful MME Test Administration, continued DON’T wait until it’s too late DON’T wait until it’s too late DON’T miss DUE DATES DON’T miss DUE DATES Ask Questions – Don’t assume Ask Questions – Don’t assume STATE TESTING is NOT ACT National Testing STATE TESTING is NOT ACT National Testing

65 Now is the time… Establish/renew all high schools as MME test centers by October 8 Establish/renew all high schools as MME test centers by October 8

66 Now is the time… Appoint and train key MME staff Appoint and train key MME staff Test SupervisorTest Supervisor Back-up Test SupervisorBack-up Test Supervisor Test Accommodations CoordinatorTest Accommodations Coordinator Register for MME Training by October 8 Register for MME Training by October 8

67 Spring 2011 MME Schedule Week of August 30 Test Site Renewal/Establishment Packets sent to high school principals; including Workshop information September 17 Test Site Renewal/Establishment forms due to ACT September 20 – October 8 Staff submit profiles and register online for Workshop Training

68 Spring 2011 MME Schedule September 29 MME Spring 2011 Briefing September 29 Accommodations Webcast (for TACs) October 8 Required MME Training registration completed

69 Spring 2011 MME Schedule November 1-4 Required MME Staff Training November 2 Remote Broadcast Training December 1 Receipt deadline for applying for ACT-Approved Accommodations

70 Spring 2011 MME Schedule December 1 Off-site testing requests due to ACT January 11 All standard materials and accommodated materials for Day 2 and Day 3 ordered through the OEAA Secure Site January 14 Receipt deadline for ordering State-Allowed Accommodations

71 New for Spring 2011 Establishment/Renewal Establishment/Renewal Non-public schools online establishmentNon-public schools online establishment Checklist of Dates combinedChecklist of Dates combined

72 New for Spring 2011 Training Workshops Training Workshops Previously Trained Abbreviated TrainingPreviously Trained Abbreviated Training Workshop training materials mailed to High School PrincipalsWorkshop training materials mailed to High School Principals BRING PACKETS TO TRAINING BRING PACKETS TO TRAINING

73 New for Spring 2011 Day 1 – ACT Day 1 – ACT Race/Ethnicity on Day 1 Answer FolderRace/Ethnicity on Day 1 Answer Folder Day 2 – WorkKeys Day 2 – WorkKeys WorkKeys Admin CodesWorkKeys Admin Codes No January Webcast No January Webcast

74 New for Spring 2011 Test Design Test Design Day 3 ScienceDay 3 Science Reduced test time – 5 minutes Reduced test time – 5 minutes Day 3 Social StudiesDay 3 Social Studies Increased test time – 5 minutes Increased test time – 5 minutes Separate secure shipments to Test Supervisor and Test Accommodations Coordinator Separate secure shipments to Test Supervisor and Test Accommodations Coordinator

75 Questions during this videocast? – – Fax: Fax:

76 For Questions and Comments For more information on MME For more information on MME

77 For Questions and Comments For ACT and WorkKeys specific questions For ACT and WorkKeys specific questions ACT and WorkKeys State Testing (800) x 2800ACT and WorkKeys State Testing (800) x 2800 ACT State Testing Accommodations (800) x 1788ACT State Testing Accommodations (800) x 1788