Perkins Accountability II – Postsecondary Webinar September 9, 2015

Today’s Presenters Katie Vaccari Senior Research Associate Minnesota State Colleges and Universities Debra Hsu Associate Director for Career Technical Education Minnesota State Colleges and Universities Slide 2

Goals Gain an understanding of  The Perkins cohort model for postsecondary accountability  Postsecondary definitions of CTE participants, concentrators and completers  Core indicator definitions  Postsecondary data sources  Using EPM to access your college’s Perkins reporting data Slide 3

Postsecondary Data Structure  Minnesota is one of a handful of states to use a cohort model. The use of cohorts aligns with other system initiatives and reporting. The FY cohort includes students entering in FY 2013 and tracked for three years: 2013, 2014 and Slide 4

Postsecondary Definitions Participant A student taking a CTE course OR who has a Perkins eligible major. Concentrator A student with a Perkins eligible major who declared a CTE award (AAS, AS, Cert, Dip) and earned 12+ college level credits OR who received an award in a short term Perkins eligible program (less than 12 credits). Completer A student who received a CTE award (AAS, AS, Certificate or Diploma) in a Perkins eligible program. Slide 5

 The Perkins status used for reporting is typically the highest recorded Perkins status during the cohort period.  However, if a concentrator changes to a non- Perkins major, that student will be counted as a participant, not a concentrator. Reporting Status —Completer —Concentrator —Participant Slide 6

Accountability Indicators 1P1 Technical Skill Attainment 2P1 Credential, Certificate or Degree 3P1 Student Retention or Transfer 4P1 Student Placement 5P1 Nontraditional Participation 5P2 Nontraditional Completion With the exception of 1P1, reporting for each indicator includes data by gender, race/ethnicity, nontraditional status and special populations (disability, economically disadvantaged, single parents, displaced homemakers, and those with limited English). Slide 7

1P1 Technical Skill Attainment Numerator Number of CTE concentrators who passed technical skill assessments Denominator Number of CTE concentrators who took technical skill assessments Beginning with 2011 reporting, 1P1 includes a mix of licensure exam data from the most recent calendar year available and data from NOCTI for state- approved assessments from the most recently completed fiscal year. Additional TSA data will be incorporated as new data sharing agreements are developed and as additional approved assessments are added. Slide 8

2P1 Credential, Certificate or Degree Numerator Number of CTE concentrators in a given entry cohort who, anytime in the cohort time frame, received a CTE certificate, diploma, AAS or AS Denominator Number of CTE concentrators in the cohort December 2015 CAR will be based on the FY cohort. Slide 9

3P1 Student Retention or Transfer Numerator Number of CTE concentrators in a given entry cohort who, at the end of the last year of the cohort time frame, were still intending to complete their program or had transferred to a 2- year or 4-year institution Denominator Number of CTE concentrators in the cohort December 2015 CAR will be based on the FY cohort. Retention and transfer data are frozen as of 8/31. (In the past, there was a transfer data update in October, but due to an additional pull of National Student Clearinghouse data added to the schedule, that update is no longer needed). Slide 10

4P1 Student Placement Numerator Number of CTE completers in a given entry cohort who were placed or retained in employment in the 2 nd quarter following the program year in which they left postsecondary education* Denominator Number of CTE completers * December 2015 CAR will be based on the FY cohort. There is a one year lag from other indicators. Slide 11

5P1 Nontraditional Participation Numerator In a given entry cohort, the number of CTE participants during the cohort tracking period who were enrolled in a CTE program classified as nontraditional for their gender Denominator In a given entry cohort, the number of CTE participants during the cohort tracking period who were enrolled in a CTE program classified as nontraditional December 2015 CAR will be based on the FY cohort. Slide 12

5P2 Nontraditional Completion Numerator In a given entry cohort, the number of CTE completers in a CTE program classified as nontraditional for their gender Denominator In a given entry cohort, the number of CTE completers in CTE programs classified as nontraditional # of Male Nursing Graduates + # of Female Welding Graduates # Total Nursing Graduates + # Total Welding Graduates Example: December 2015 CAR will be based on the FY cohort. Slide 13

State Negotiated Postsecondary Targets Indicator State Target Negotiated with OCTAE 2012 CAR2013 CAR2014 CAR2015 CAR2016 CAR 1P1 Technical Skills 70.00% Actual: 84.78% 70.50% Actual: 83.40% 84.00% Actual: 81.72%84.00% 2P1 Completion50.50% Actual: 45.99% 51.00% Actual: 45.79% 51.00% Actual: 46.08%48.50% 3P1 Retention & Transfer 29.50% Actual: 31.75% 30.00% Actual: 32.10% 31.75% Actual: 31.62%32.50% 4P1 Placement85.00% Actual*: 84.32% 86.50% Actual*: 84.91% 86.50% Actual: 84.22%86.50% 5P1 Nontraditional Participation 23.00% Actual: 19.03% 23.50% Actual: 19.57% 23.50% Actual: 19.90%21.50% 5P2 Nontraditional Completion 14.50% Actual: 14.23% 15.00% Actual: 13.37% 15.00% Actual: 13.54%14.50% The State plans to distribute proposed local 2016 targets to consortia for negotiation in November Slide 14 * Rates adjusted/resubmitted.

Postsecondary Indicators: Viewing the Data IndicatorData SourceWhere to View the Data 1P1 - Technical Skill Attainment Licensure data for Radiography, Law Enforcement and Nursing (Aggregate Data Only) Other TSA data from third-parties, as available (e.g., NOCTI) Licensure Exam Pass Rate Dashboard Aggregate reports from the System Office (student level data not available in EPM 11) 2P1 – Completion 3P1 - Retention & Transfer 5P1 – Nontraditional Participation 5P2 – Nontraditional Completion ISRS (Integrated Statewide Record System) enrollment and completion data on CTE students National Student Clearinghouse data on transfers to other colleges or universities EPM 11 Perkins IV Cohort Data arehouse/index.html 4P1 - PlacementMinnesota Dept. of Employment & Economic Development (DEED) and Graduate Follow-up data on employment following program completion Only available as aggregate reports from the System Office (student level data not available in EPM 11) Slide 15

Technical Skill Assessment Data (1P1) The 1P1: Technical Skill Attainment report for will be prepared and distributed to consortia in early 2016 (usually end of January). Slide 16

Student Placement Data (4P1) The 4P1: Student Placement report will be prepared and distributed to consortia in early 2016 (usually end of January). Slide 17

Performance Report Your Performance Report, indicating your consortium’s actual annual performance level as compared to your consortium’s negotiated target for each indicator, is typically ed from the State Director in February. Slide 18

Three-Year Trend Performance Report A Trend Report showing performance status for the most recent three years as well as an indication of whether Technical Assistance is needed for an indicator, is also sent out in February along with the Performance Report. Slide 19

EPM 11 – Accessing the Data Slide 20 Demonstrate:  Basic navigation  Reports/pivots  Modifying pivots The “Accessing Perkins IV Postsecondary Data Using EPM 11” document also walks through the basic steps of accessing your Perkins data and is located with this presentation on the CTE Professional Development website: accountability.html accountability.html

EPM 11 – Accessing the Data Slide 21 EPM 11 Demonstration

EPM 11/Other Useful ITS Links Reporting and Data Services Sharepoint Site me=Reporting and Data Services EPM 11 Login Page Operational Data Security Request Form (Add access for the Carl Perkins Data Module) EPM 11 Training MnSCU Help Desk Slide 22

Enter your questions in the “Chat” field OR “raise your hand” to unmute your phone line and ask your questions. We value your questions and feedback. It helps us all do better. Questions! 23

Perkins CTE Requirements & Uses of FundsThursday, September 24, 10-11am Treatment of Money Detail-SecondaryThursday, September 24, 1pm Treatment of Money Detail-PostsecondaryMonday, September 28, 1pm Perkins Fiscal Webinars Perkins 101 for New Consortium Coordinators Thursday September 10, 1pm CTE Webinar Series

MnSCU Career and Technical Education Webinar recordings, presentation slides and other supporting documents finance-and-accountability.html MDE Office of Career and College Success Materials MnSCU Program Inventory Reports (uses EPM 11) Slide 25

Perkins Consortium Coordinators Meeting Wednesday, November 4, 2015 Normandale Community College, Bloomington, MN 2015 CTE Works! Leading the Way Thursday, November 5, 2015 Sheraton West Hotel, Minnetonka, MN Upcoming Events Slide 26

Thank you for joining us today! We value your feedback about today’s session. Please click on the link in the chat window now to complete the session evaluation form. Slide 27