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Implementing an automated Time and Attendance System Agenda  About Us  Mission & Vision  Branches  Defining the goal  Identifying the issues  The Solution  Return on investment  Conclusion

Implementing an automated Time and Attendance System About Us  Established as a family business1983  Change of Ownership in 2007  Certified as a Level 4 BBBEE contributor  SABS Certified - ISO 9001:2008

Implementing an automated Time and Attendance System Vision To become the National Leader in Industrial Fastener Solutions through superior customer service

Implementing an automated Time and Attendance System Mission Continuous Improvement by  Sourcing new products globally  The first port of call for solutions advice  Improved stockholding  Remaining competitive  Service Excellence

Implementing an automated Time and Attendance System Branches

Defining the Goal Boltfast was spending a significant amount of money paying employees for time when they were not working  Cost Control – Approached Accsys to find a solution  Biggest improvement opportunity lay with accurately remunerating employees for time worked  Estimated annual unwarranted payroll cost of R42,000 per annum

Implementing an automated Time and Attendance System Identifying the Issues  Staff working different shift patterns  Staff forgetting to carry manual clock card identification  Staff having to queue due to signing in process  Inability of existing system to accurately measure overtime  General lack of control  Buddy Clocking  Incentive Attendance Bonus paid to non-qualifying staff

Implementing an automated Time and Attendance System The Solution  Roll out was implemented in parallel with current clocking system.  Allowing HR to train on a live system  Time & Attendance software was configured to Boltfast’s specific needs  Time & Attendance software configured with access control  Improvement of the payroll process  Capturing actual time versus predetermined percentage of employee’s time  Supervisors are able to check accuracy of overtime  Extra level security and accountability is extremely helpful

Implementing an automated Time and Attendance System The Solution  A Time & Attendance System which:  Eliminates manual intervention with clocking  Allows for only authorised hours to be paid – specifically relative to overtime  Assists managers to manage time and attendance  Eliminates buddy clocking  Provides security in terms of access to the premises  Provides an Audit Trail relative to payment for time worked Boltfast uses the Accsys tried-and-tested PeopleWare Time & Attendance software package along with the latest in Biometric technology (fingerprint scanner) to support the solution

Implementing an automated Time and Attendance System Return on Investment  Late arrivals and earlier leavers identified  No work no pay  Accuracy of overtime payments  Extended breaks identified and penalised  Payment of buddy clocking eliminated

Implementing an automated Time and Attendance System Conclusion  Boltfast achieved their goals due to improved productivity  Improved processes and technology reduced errors (hours-worked calculations)  Opportunity for fraud due to manual time-sheets decreased  Standardised timesheets and overtime allocation  Created a system that enforced company policies automatically

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