Purchasing & Procurement Process 3. Title I Director completes the Payment. Invoices are received from the vendor(s). Payment Vouchers are attached to the invoices and coded with an Object and EIC code. These purchases are entered into your school budget so that proper balances can be maintained. Invoices are then forwarded to the Business Manager for payment. 2. Title I Director completes the Order. School Requisition is approved and a Purchase Order is requested from the Business Manager. The Purchase Order is faxed to the vendor and the shipment is delivered to the Media Center. Materials are checked in and equipment is tagged for inventory. These materials are then delivered to the school and a Receiving Slip is signed by school personnel indicating the date of delivery. 1. Principal submits School Requisition Form. Vendor quotes/order forms must be submitted with the School Requisition. Vendor address, phone number, and fax number must be included on the form. Action Plan page of the SIP must denote the activity since all Title I purchases must be aligned with your School Improvement Plan. Please adhere to the following process when purchasing materials/supplies for your school. When ordering materials for the classroom, we need to consider the CCSS. What do the standards say? Can you tie the purchase to a particular standard(s)? When consulting another state’s unwrapped standard(s) or curriculum, the first question should be “Are they a PARCC State?” Alignment is key to the process.

Family Engagement Activities 3. DOCUMENTING THE ACTIVITY Upon completion of the activity, we will need the following documentation; Agenda, Sign-in Sheets, Parent Evaluations of the activity, and a Summary of the Evaluations. Photos should be taken during the activity and forwarded as additional documentation that the activity occurred. 2. ORDERING/PURCHASING Send School Requisitions along with vendor quotes/order forms as soon as possible so that materials and supplies can be delivered in time for the activity. Vendor address, phone number, and fax number must be included on the form. Action Plan page of the SIP must denote the activity since all Title I purchases must be aligned with your School Improvement Plan. The school can be reimbursed for refreshments by completing the School Reimbursement Voucher with attached receipts. Please remember that schools are NOT to reimburse employees when they purchase something for the school. Auditors prefer that APSB/Title I reimburse an employee directly. 1. PLANNING Schools should plan for Family Engagement Activities 5 to 6 weeks in advance at the scheduled ATP meetings. These activities should align with your SIP with input from all stakeholders based on the needs of the school. ATP Reporting forms should reflect intentional planning of these activities. Remember, the goal is to plan activities that will enhance Parents’ skills in order to help their children learn, ultimately raising student achievement. Research shows that there is a direct link between increased achievement and the extent to which parents were engaged in the overall programs that were presented.