Fibre Processing and Manufacturing SETA (FP&M SETA ) Discretionary Grants : PROGRESS TO DATE

Public advert placed in August Closing date for applications - September DG Road shows held in Aug / Sep Manual and electronic submissions received. DG Applications evaluated as per eligibility criteria & alignment to NSDS III & FP&M SETA Sector Skills Plan(Special Projects) Final schedules presented to FP&M SETA Board for approval in November DG Process Summary

DG Approval Process  DG Approval Letters -All successful applicants received DG Approval letters between 01 st December 2012 – 15 th December Aligned to Discretionary Grant budget – staggered DG approvals All DG Fixed Funding Windows 30 th September 2012 All DG Fixed Funding Windows Special Projects Rural Development 31 December 2012 Special Projects Rural Development Special Projects Sectoral Priorities, Internal Projects, Special Projects Disability 31 March 2013 Special Projects Sectoral Priorities, Internal Projects, Special Projects Disability All DG Fixed Funding Windows 30 th September 2012All DG Fixed Funding Windows

Memorandum of Agreement (MoA) One DG MOA for all fixed funding windows per approval letter  Duration of Agreement Stipulates the time period of the agreement (Commencement and Termination Dates).  Obligations of Both Parties Indicates the duties both parties must adhere to as agreed.

 Reporting Obligations – The following reports MUST be provided: Narrative Report Financial Report Close Out & Placement Report (Compulsory for Unemployed).  General Terms – No variation, suspension, amendments etc will be entered unless done so in writing and agreed to and signed by both Parties. Memorandum of Agreement (MoA)

Annexures- Key Areas  Purpose of the Annexure – To record project / intervention overview. – To record respective Terms and Conditions: Duration and Termination Tranche Payment Schedules – may require further customization depending on duration & aligned to deliverables NB: A Fixed Window MoA and relevant Annexures MUST be submitted simultaneously to be signed.

DG MOA Signing Process  Mid-January 2013 – End February 2013  Electronic Templates issued (CD’s)  Engagement between Regional Office & Companies:  Electronic drafts to be submitted by 28 th February 2013 to Regional Office.  Companies to have completed selection and recruitment of learners by mid - February 2013

 All documentation to be completed electronically (typed not hand written).  Regions to verify correctness and compliance  01 st March – 15 th March 2013 Regions to sign DG MoAs & Annexures and return to Companies upon return of signed DG Approval Schedules from Head Office (Projects Manager & CEO) – first week in March 2013 Companies – in interim prepare supporting documentation for first tranche payment claims: signing learner agreements, IDs, Original banking details and Invoices DG MOA Signing Process

11 th March – 30 th March st Tranche Claim: – Can only be submitted once the MoA and relevant Annexures have been signed by both Parties. – Payment can only be effected once agreements have been registered by the SETA on the MIS Subsequent Claims: – Shall be effected once the Organisation has successfully met all the tranche payment deliverables as stipulated in the Annexures.

Submission Addresses Gauteng Region Gauteng: Mpumalanga: Limpopo: North West: Kwa-Zulu Natal Region Kwa-Zulu Eastern Cape: Free State: Western Cape Region Western Cape: Northern Cape:

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