Human Resources Division Presentation to Departmental Administrators Update on SiP Update on MyView Niyi Akinmutande Assistant Director HR Operations and Information 28 June 2006

Human Resources Division Thank you to the Departmental Administration Community For the ongoing and highly constructive feedback Joint working in partnership on the SiP and MyView projects and the subsequent role outs

Human Resources Division 15/11/2002 DA Meeting Vision for a new HR Information System Business at the Speed of Thought Joint Working in Partnership Remember

Human Resources Division SiP is an electronic workflow tool that allows departments to submit the following forms to Finance and Human Resources Appointment Forms Change to Appointment Forms One-Off Payments Leavers Notifications (inclusive of retirement forms)

Human Resources Division reduction in cycle times for processing appointments and changes eliminating weaknesses associated with paper forms (e.g. delays in post; forms going missing; need to copy forms) incorporating validation at the point of submission and reducing incidents of incomplete data making the progress of requests transparent to user departments automating the tracking of requests and production of corporate and departmental management information Expected Benefits

Human Resources Division –10 Dec First announcement to DAs –19 Dec Request for details –16 Feb 2005 – Briefing Schedule –Deadline for withdrawal of paper forms May 2006 –31 May 2006 midnight paper forms withdrawn SiP Time Line

Human Resources Division 34 Briefings = 85 hours 256 Attendees of whom 252 attended the whole session = 640 person hours of briefings about SiP +4

Human Resources Division 27 May SiP version 3.0 released password change every 150 days new saved status ("Save (tbs)" -- To Be Submitted) forms visible to managers and DAs higher up the hierarchy Improved cost code validation forms can be copied to make templates HELPDESK and or by phone (ext 09775)

Human Resources Division

MyView – Staff Self Service View and edit your personal details home address / contact details, bank details and emergency contact details View your payslips and P60s online See a history of your appraisals and probations View current appointment and appointment history Leave requests on-line View training record on line Book training courses on line

Human Resources Division My View – Manager Self Service Workflow for leave authorisation Staff holiday planner Suite of establishment control reports which will replace DeMiSt

Human Resources Division Details of MyView take up across UCL

Human Resources Division Questions