Starting/Sustaining Universal Team Milt McKenna, Co-Coordinator, PBIS MD Maryland State Department of Education Susan Barrett, Co-Coordinator, PBIS MD Sheppard Pratt Health System

Roundtable Session 40 minutes Overview of MD Model 15 minutes Q & A 15 minutes Small Group Dialogue 10 Group Sharing Closing Comments

Questions What are the structures/ procedures/ features that allow school teams to be prepared for the training ? What are the structures/ procedures/ features that school teams need to sustain?

Advanced Organizer Critical Features Preparing Teams For Success Team Training Team Sustaining

Training Materials Sample Training Manual Teri Palmer and Anne Todd Sample Agenda Content Powerpoints Activities Examples

Preparing Teams District Support ID Coach Stipends Staff Development Administrator Active Role Representative Team- (shared vision, common experience) Data guiding action planning Establish Meeting Cycle

Training Day Seating Arrangement Agenda allows for time for action planning, networking and sharing Clarifying next steps and expectations

Sustaining Teams/Follow-up Continuous training opportunities Coach as cheerleader/positive nag Accountability Exemplar Program

The Maryland Model

Pennsylvania Delaware D.C. Virginia West Virginia

BIG IDEA How to set school teams up for success!

Maryland Model Preparing Teams For Success Team Training Team Sustaining

Coordination/ Collaboration

MD Implementation Model  State Leadership Team  Local School System (LSS) Contact/PBIS County Coordinator/Coach Facilitator  Behavior Support Coaches  School Teams and Team Leaders

State Leadership Team: Diversified  MSDE Division of Special Education/ Early Intervention Services  MSDE Division of Student and School Services  Sheppard Pratt Health System  Johns Hopkins University  LSS Behavior Support Coaches

Behavior Support Coaches  94 Behavior Support Coaches  Itinerant positions/funded by LSS  Meet 5 times/year  Networking  Regional Meetings  Workgroups  July Institute Dinner  Coaches Newsletter/Calendar  Coach as Recruiter  Coach Facilitator

School Teams  Volunteer !!!  Principal endorsement/participation  3 year commitment  Representative of Staff  Collect data/use for decision making

Meeting Cycle  Spring Forum (March 16 th – 400)  July Institute  Coaches Meetings (5/year)  Regional Team Leader/Coach Meetings (2/year)  Schools serving students with special needs - MANSEF (2/year)  High Schools – (2/year)

Spring Forum  Purpose: Recruitment (March 16 – 400)  Date set one year in advance  Participants:  Administrators from interested schools (160)  Potential coaches  School presentations Planning Phase I Begins

Planning Phase I (March-July) TaskCompletion date  Principal agrees to actively support and participateMarch 16  Allocate time during staff meetings for PBISApril 15  Identify team members and team leaderApril 15  Submit Summer Institute applicationApril 15  Complete Team Implementation ChecklistMay 1  Establish 80% staff commitmentMay 1  Identify Behavior Support Coach (appointed by LSS)May 1  Allocate resources for PBIS in school budgetJune 1  Complete PBIS Staff SurveyJune 1  Complete School ProfileJune 1  PBIS Leadership Team visit: completion of SETJune 1  Revise/Update Office Referral FormJuly 22  Entire team attends MD Institute 2004July 22 & 23  Schedule at least 2 full day Aug team meetings for team planningJuly 23

Maryland Model Preparing Teams For Success Team Training Team Sustaining

July Institute Trainers: George, Teri, MD Team Day 1: Coaches Day 2 & 3: Returning Team Training Day 4 & 5: New Team Training Exemplar Exhibits Reception Raffles Planning Phase II Begins

Training Day Issues Organization by School Team Organization by Level Elementary Middle High Special Exemplar Displays (Reception)

Maryland Model Preparing Teams For Success Team Training Team Sustaining

Planning Phase II July 16- September 30 (Year 1) TaskCompletion Date  Complete Annual Action Plan (Form H)September 1, submit to coach  Complete PBIS Team Implementation Checklist (Form A) September 1, submit to coach  Conduct at least 2 full day team meetings in August. The following critical features should be finalized and presented to staff before the start of school: (refer to the Form A) ID 3-5 positively stated rules/expectations Design rules matrix Design lesson plans for teaching behavioral expectations Design teacher expectations for all settings Design school-wide system for positively rewarding staff and students September 1  Present Overview of PBIS to school staffSeptember 16  Present results of PBIS staff survey (Form F)September 16  Provide Coach with: Updated roster of team members Team Meeting Schedule September 16

Planning Phase III November-January (Year 1) TaskCompletion Date  Collect discipline data (office referrals) by  Infraction, time, location, student, frequency) Ongoing  Meet with PBIS team weeklyOngoing  Schedule feedback to staff (data generated reports and PBIS updates are given regularly to staff) Ongoing  Complete Documentation-refer to Maryland Matrix Ongoing  Conduct meeting with PBIS state Leadership Team (Team will arrange with team leader and coach) December 20  Establish regular contact with behavior support coach Ongoing

Maryland Matrix

DATA  School by School Data- SET  Establish Local Exemplars  Showcase efforts and successes throughout year  State and Local Conferences  SWIS  Cost/Benefit Analysis

Group Cost Benefit Office Referral Reduction Across 12 PBIS schools= 5,606 If one Office Referral=15 minutes of administrator time, then 5,606 x 15= 84,090 minutes hours or 233 days of administrator time recovered and reinvested.

Group Cost Benefit Office Referral Reduction Across 12 PBIS Schools = 5,606 If students miss 45 minutes of instruction for each Office Referral, 5,606 X 45= 252,270 minutes hours or 700 days of instructional time recovered!!!!!

Sustaining PBIS  Exemplar Program  Regular State-Wide & Regional Meetings  Coaches  Team Leaders  Ongoing Training  Ongoing Support:  Behavior Support Coaches  District Level Team and  State Leadership Team

Q & A Small Group Dialogue-similarities/ differences in approach/content;other examples of activities used in training/coaching Group Sharing-one idea/example from each group Closing Comments