September 2009Demographic Data Corrections STAR Demographic Data Corrections Webcast September 30, 2009 Start time 9:00 a.m.

September 2009Demographic Data Corrections2 Objectives District STAR coordinators will understand: Why data should be corrected What data can be corrected What the cost is for correcting data When data can be corrected How to make data corrections Data corrections vs. handscoring end-of- course mathematics and science tests

September 2009Demographic Data Corrections3 What’s New? New fields –Testing start date –Special conditions X (student refused accommodation/modification) –Accommodation/modification G (braille) –Testing irregularities (not assigned) Deleted fields –Accommodation/modification I (applicable to CAT/6 Survey only) –Accommodation/modification N (dictionary); for CMA only –Receiving Title I Services

New fields –CMA-writing specific Updated fields and sections Revised update rules and acceptable values September 2009Demographic Data Corrections4 What’s New? (cont.)

September 2009Demographic Data Corrections5 Why Correct Data? Correct API and AYP calculations –Corrected data is sent to the CDE’s Academic Accountability Unit for recalculation Score uncoded and rescore miscoded end-of-course mathematics or science tests –Other option is to hand score Obtain corrected data CD

September 2009Demographic Data Corrections6 SSID CAPA Level County/District code for student’s residence if residence is other than where student attends school/receives services Special Testing Conditions (except for certain fields) Modifications Used Adult Testing Irregularities Inappropriate Test Preparation Fields used for API and/or AYP calculations that may be corrected

September 2009Demographic Data Corrections7 Fields used for API and/or AYP calculations that may be corrected Student’s English Proficiency English Learner Date First Enrolled in U.S. School R-FEP students in grades 5–11 scored PRO or ADV 3 years on ELA CST National School Lunch Program (NSLP) Primary Disability Special Education Exit Date

September 2009Demographic Data Corrections8 Primary Ethnicity Parent Education Level CBEDS Enrollment—District CBEDS Enrollment—School CST for Mathematics Test Taken CST for Science Test Taken Attends Nonpublic, Nonsectarian School Fields used for API and/or AYP calculations that may be corrected

September 2009Demographic Data Corrections9 Demographic fields that may NOT be corrected District Name County District School Code School Name School Code Grade Level of Test Taken (enrollment grade may be changed, however)

September 2009Demographic Data Corrections10 How much does it cost? One set up fee of $630 –Regardless of number of administrations changed 16 cents per record –ALL students tested on the administration Additional cost for replacement reports and CD

September 2009Demographic Data Corrections11 Example Two administrations –1,000 students tested on admin. 1 –5,000 students tested on admin. 2 Correct 900 students on admin. 1 –Cost = $630 + (0.16 x 1000) = $790 Correct 3,000 students on admin. 2 –Cost = $630 + (0.16 x 5000) = $1,430 Correct 900 students on admin. 1 plus Correct 3,000 students on admin. 2 –Cost = $630 +(0.16 x 6000) = $1,590

September 2009Demographic Data Corrections12 Cost of Replacement Reports Report Cost per student tested in the admin. Student Report Paper Student Report PDF on DVD-ROM Student Record Label $1.50 $0.25 $0.80 Student Master List$0.60 Student Master List Summary CST, District level$0.60 Student Master List Summary CST, School level$0.60 Subgroup Summaries$0.85 Master List Summary: CST End-of-course results (mathematics and science) $0.60 Student Data File on CD-ROM$0.32

September 2009Demographic Data Corrections13 Timeline Submit Form –Form available on –Last day for submissions is October 16 System OPEN for corrections on September 28 System CLOSED for corrections on November 6 –Last day to request file download is November 5; corrected file then must be uploaded by November 6 Corrected STAR Internet reports to be posted in December –Not the same as accountability reports

September 2009Demographic Data Corrections14 The Process Complete and submit form Obtain new password Access “STAR 2009 Administration” Data corrections –Online –Offline Match unmatched records (optional) –Online only “Approve – District Complete” –If this step is NOT completed, NO data changes will be sent to CDE –Must be completed by 6:00 p.m. (PST) November 6

September 2009Demographic Data Corrections15 Online & Offline Updates Scenario OneScenario Two 1.Request and download file. 2.Edit data in file. 3.Upload corrected file. 1.Edit data online. 2.Submit online corrections. Scenario ThreeScenario Four 1.Edit data online. 2.Submit online corrections. 3.Request and download file. 4.Edit data in file. 5.Upload corrected file. 1.Request and download file 1. 2.Edit data online. 3.Submit online corrections. 4.Request and download file 2 5.Edit data in file 2. 6.Upload file 2.

September 2009Demographic Data Corrections16 Download & Upload Format Based on STAR Student Data Layout –Includes ALL data in one file –Includes additional control data fields Includes records for ALL administrations File includes CST, CMA, and CAPA records –STS records not included

September 2009Demographic Data Corrections17 Format of Data File Appendix C of Demographic Data Corrections Manual

September 2009Demographic Data Corrections18 Sample Data File Header Record – Do NOT remove or alter Trailer Record – Do NOT remove or alter

September 2009Demographic Data Corrections19 After Download Save a COPY of download file to desktop. Do NOT make online data changes in between downloading and uploading Use text editor to make data changes Do not use Excel Keep data in same columns and sequence Do NOT remove records Do NOT change fields UIN (3–22) and Checksum (856–887) Do NOT adjust header or trailer records

September 2009Demographic Data Corrections20 Upload File Phase 1, File Check Unsuccessful –All records rejected –Possible errors Header record error Trailer record error Records deleted or added Latest download file not used for upload File format

September 2009Demographic Data Corrections21 Upload File Phase 1, File Check Successful –Proceed to Phase 2 Record check –Only modified records will be checked

September 2009Demographic Data Corrections22 Upload File Phase 2, Record Check Data for entire record has to be valid Updates record if all data valid Rejects record if ANY data on the record is invalid sent to inform that Phase 2 has been completed

September 2009Demographic Data Corrections23 From: Subject: Student Demographic Edit File Status Notification Below is the file processing status for: STAR Student Demographic Edit Upload File Filename: PN543.1txt.txt Date Submitted: Thu Sep 28 11:18:36 EDT 2009 Submitter: Mark Hansen Status: Error Total Number of Records: 51 Total Number of Accepted Records: 50 Total Number of Rejected Records: 1 Please return to [URL] to download the detailed error report for this file. Contact customer service at (800) if you need further assistance.

September 2009Demographic Data Corrections24 Resubmit Download data Locate records in error Correct errors Upload ENTIRE file –Not just the corrected error records

September 2009Demographic Data Corrections25 Software Demonstration Online Updates Matching Records Download & Upload Files

September 2009Demographic Data Corrections26 Login to 2009 Database

September 2009Demographic Data Corrections27 Welcome Screen

September 2009Demographic Data Corrections28 Online Corrections Search for Student

September 2009Demographic Data Corrections29 Online Corrections Search for Student Results

September 2009Demographic Data Corrections30 Online Corrections Update Student Data Cannot update online –Special test conditions –Modifications and accommodations –Must make these corrections offline

September 2009Demographic Data Corrections31 Online Corrections Matching Records Matching only available online Grades 4 and 7 multiple choice/ writing

September 2009Demographic Data Corrections32 Online Corrections Matching Records

September 2009Demographic Data Corrections33 Offline Corrections Request File

September 2009Demographic Data Corrections34 Offline Corrections Download File Available the next day for download

September 2009Demographic Data Corrections35 Offline Corrections Edit File Text editor

September 2009Demographic Data Corrections36 Offline Corrections Upload File

September 2009Demographic Data Corrections37 Upload Messages Success Failure

September 2009Demographic Data Corrections38 Offline Corrections Check File Status

September 2009Demographic Data Corrections39 Approve

September 2009Demographic Data Corrections40 Final Step Approve – District Complete –Sends data for inclusion in January Internet posting –Sends invoice from ETS

September 2009Demographic Data Corrections41 Score uncoded and rescore miscoded end-of-course mathematics or science tests Two options –Demographic data corrections –Handscore

September 2009Demographic Data Corrections42 Data CorrectionsHand Scoring Question: Cost to district for scoring individual students? Zero additional cost … …if district is already performing demographic data corrections to correct other data. $52 per student Question: Will updated data be sent to CDE for inclusion in Internet data posting and API/AYP calculations? YESNO Question: Will updated Summary reports, data CD, etc., be available? YESNO Question: Will there be notification of new score(s) (Student Master List, Student Record Label, data CD, etc.)? YES The updated Student Master List, Student Record Label, and the student data file CD will be available for an additional charge YES Letter will be sent to the district STAR coordinator containing the new/revised scores. Question: Will updated STAR Student Reports be available? YES Paper and PDF available NO Data Corrections vs. Handscoring FAQs for EOC Mathematics or Science

September 2009Demographic Data Corrections43 Questions?

September 2009Demographic Data Corrections44 Next Webcast 2010 STAR Order Management System October 28, 2009 Webcast starts at 9:00 a.m.