Eric Hardy and Valerie Sherrer | Dec U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals NSLDS 2014 Enrollment Reporting Session 15

Agenda Importance of Enrollment Reporting 2013 Enhancements Enrollment Administrator School Location Reporting and “Move To” Enrollment Push to Roster Enrollment Spreadsheet Submittal 2014 Enhancements Record Type Reporting (Campus, Program, ) Record Type Reporting Examples New Enrollment Status Code New Reporting Requirements 2

Importance of Enrollment Reporting Critical for administration of Title IV Loan Programs Ensures students’ interest subsidy entitlements are protected Essential for: Proper servicing of loan throughout the life cycle of the loan Preventing loan defaults School cohort default rate management 3

Enrollment Reporting 4 School sends Enrollment School Code on grant and loan disbursement records to COD. COD sends the grant data to NSLDS and loan data to the Servicers. Servicers send loan data to NSLDS. NSLDS uses the Enrollment School Code from COD and Servicers to place aid recipients on Enrollment Rosters NSLDS sends the Enrollment Roster to the SchoolSchool Responds with Certified Enrollment

2013 Enhancements 5

Improving Compliance NSLDS made Enrollment Reporting enhancements in 2013 to help improve oversight and compliance with reporting requirements. New means and methods of reporting Tools to improve timeliness and accuracy of student attendance reporting Reports to monitor enrollment reporting on NSLDS 6

What You Do Matters Enrollment Reporting is about: Timely reporting of enrollment status changes Accurately reporting the location where the student attends Ensuring students are: Notified early about entering repayment Timely receipt of in-school deferments Serviced appropriately 7

2013 Enhancements Reminders Use the tools: Enrollment Reporting Profile Page to set administration for school locations School Location Reporting Functionality Enrollment Reporting Submittal Process 8

Enrollment Administration Enrollment Administration allows schools with multiple locations to manage Enrollment Reporting from one location Under the Enrollment Reporting Profile of the Enroll Tab Option for a single location of a 6-digit school OPEID to act as the Enrollment Administrator for other locations Essential for schools using a 3 rd Party Servicer not set up for school location reporting 9

Profile for Setting Administrator 10

School Location Reporting Report Students Where They Attend It is important that schools add financial aid recipients to their rosters if the students are not already on the roster Students should be reported at two locations of the same 6-digit OPEID ONLY IF the student is actually attending both locations If the student is not enrolled at both locations, report the correct location for the student If a student appears on a roster of an incorrect location, use the “Move To” functionality to report the correct location for the student 11

“Move To” Location Functionality The school location is the last 2-digits of the 8-digit OPEID Schools that share the same 6-digit OPEID and Administrator can “move” a student to the roster of the location where the student attends Helpful for students misreported at a location Helpful for transfers between locations 12 Example OPEID = Digit Portion of the OPEID = Digit Location = 78

“Move To” Location Functionality In a batch file Field is “Move to School Branch Code” On NSLDSFAP Web site Field on Enrollment Maintenance is “Loc” (Location) 2014 enhancements will change the appearance of this field 13

Enrollment Push to Roster A school can use the “Enrollment Push to Roster” feature when: A student belongs on a roster for which you cannot report You have no administrative rights for that location The student transferred to a school for which you do not report 14

Enrollment Push to Roster Enter the 8-digit OPEID of the new school and click submit for the student to be added to the next roster Enter 8-digit OPEID 15

Enrollment Spreadsheet Submittal NSLDS has an enrollment spreadsheet submittal process for schools that don’t send batch files Allows direct upload to NSLDSFAP website from user’s computer Uses spreadsheet created by the user User can use the Roster File, in CSV format, received from NSLDS to create the spreadsheet Any errors are displayed right away on the user’s screen File has 1 MB size limitation (that is lots of students!) The SSCR Release 3.0 software is no longer available! 16

Enrollment Spreadsheet Submittal 17

Enrollment Spreadsheet Submittal The Enrollment Spreadsheet Submittal Format is posted in the "Software and Associated Documents" section of the Federal Student Aid Download (FSAdownload) websiteFederal Student Aid Download (FSAdownload) website Instructions can be found in the NSLDS Enrollment Reporting Guide posted on IFAP January, 2013NSLDS Enrollment Reporting Guide 18

Using Third-Party Servicers Many schools use a Third-Party Servicer to report enrollment data to NSLDS on the school’s behalf We recommend Schools verify that new and transfer students are being added to the correct school location Schools ensure that students that are certified as enrolled at multiple locations are actually attending multiple school locations Don’t forget that all Third-Party Servicers must be added to your school’s ECAR 19

Coming Soon in

150% Direct Sub Loan Limit Electronic Announcements regarding the published regulations were posted on the Information for Financial Aid Professionals (IFAP) website earlier this year Other FSA Training Session to address 150% Subsidy Loan Limit: FSA Training Conference Session #28 What FAAs Need to Know About 150 Direct Sub Loan Limits 21

150% Direct Sub Loan Limit 22 CPS Inform school of first-time borrower and progress toward limit Inform student that they are subject to a limit COD Determine who is a first-time borrower Calculate maximum and remaining eligibility period and subsidized usage period Reject loans for ineligible borrowers Inform schools NSLDS Calculate maximum eligibility period Determine eligibility for interest subsidy Inform schools Inform servicers Servicers Stop subsidy Communicate with borrower

150% Direct Sub Loan Limit Identifying First-Time Borrowers Calculating Maximum Eligibility Periods Tracking Subsidized Usage Periods Loss of Subsidy 23 NSLDS Phases

150% Direct Sub Loan Limit Basic Formula Maximum Eligibility Period (MEP) Total Subsidized Usage Period (SUP) Remaining Eligibility Period (REP) 24 Maximum Eligibility Period (MEP) – Calculated by COD based on disbursement records. Calculated by NSLDS based on Enrollment Reporting. Subsidized Usage Period (SUP) – Calculated by COD and sent to NSLDS. Remaining Eligibility Period (REP) – Calculated by COD based on disbursement records. Calculated by NSLDS based on Enrollment Reporting.

150% Direct Sub Loan Limit Maximum Eligibility Period Maximum Eligibility Period is 150% of the published length of borrower’s current educational program. Multiply published length of program by 1.5. NSLDS will calculate using Enrollment Reporting information Schools will be required to report individual student’s program-level enrollment data to NSLDS 25 Maximum Eligibility Period (MEP)

150% Direct Sub Loan Limit Maximum Eligibility Period Program LengthMaximum Eligibility Period 5-Year Bachelor’s Degree7.50 Years 4-Year Bachelor’s Degree6.00 Years 2-Year Associate’s Degree3.00 Years 2-Year Certificate3.00 Years 1-Year Certificate1.50 Years 18-Week Certificate27 Weeks 10-Week Certificate15 Weeks 26

150% Direct Sub Loan Limit Loss of Interest Subsidy Benefits 27 Remaining Eligibility Period < 0 No Completion Triggering Enrollment Subsidy Loss

Enrollment Reporting Flow Change 28 School sends Enrollment School Code on grant and loan disbursement records to COD. COD sends the grant and loan data to NSLDS. COD sends loan data to the Servicers. Servicers send loan data to NSLDS. NSLDS uses the Enrollment School Code from COD and Servicers to place aid recipients on Enrollment Rosters NSLDS sends the Enrollment Roster to the SchoolSchool Responds with Certified Enrollment

Enhancements to Enrollment Reporting Enrollment Reporting will allow schools to continue sending the existing Enrollment Reporting record types so that loan holders can apply deferments and grace periods Record Types: Record Type 000 – Header (existing) Record Type 001 – Campus-Level (existing with updates) Record Type 002 – Program-Level (new) Record Type 003 – (new) Record Type 999 – Trailer (existing with updates) 29

Record Type Reporting 30 Campus-Level Certifying 8-digit OPEID “Move To” 8-digit OPEID Student Name, SSN, and DOB Student Physical Address Student Phone Number Certification Date Enrollment Status Enrollment Status Effective Date Anticipated Completion Date Term Begin and End Dates Program-Level (new) Classification of Instructional Program (CIP) Code Program Credential Level Published Program Length Publish Program Length Measurement (Years, Months, Weeks) Weeks Title IV Academic Year Special Program Indicator Program Enrollment Status Program Enrollment Status Effective Date Student’s Program Begin Date (new) Student Address

Campus-Level (Record Type 001) 31 Campus-Level Enrollment will continue to provide the same level of detail needed for loan holders to accurately convert loans to repayment. 3 Changes to Campus-Level Reporting Addition of Student Phone Number OPEID and Move To (Location) will be 8-digit fields Credential Level moving to Program-Level Record Type

Program-Level (Record Type 002) Program-Level Reporting is designed to augment the existing data that is reported in Campus-Level Record Type to support 150% Sub Loan Limit. Basic Reporting Rules: Schools will provide details for all programs that a student enrolls until the student is no longer enrolled in that program Unique program is the combination of Classification of Instructional Program (CIP) code and Program Credential Level Schools will be required to report a Campus-Level Record Type when reporting a Program-Level Record Type NSLDS will pre-populate the program-level data with information from COD 32

Program-Level (Record Type 002) Who to report Program-Level data for: All undergraduate and graduate Title IV Recipients Students with any Subsidized Loans, Unsubsidized Loans, Graduate PLUS Loans, Perkins Loans, Pell Grants, Academic Competiveness Grants or SMART Grants or any Overpayments SULA Eligible Borrowers and SULA Not-Eligible Borrowers Student recipients of Parent PLUS loans Which programs to report: All programs for which a Title IV Recipient is enrolled Title IV Recipients that are enrolled in a single program Title IV Recipients that are enrolled in multiple programs concurrently must have all programs reported Title IV Recipients that are enrolled in multiple programs sequentially must have all programs reported 33

Fields Used to Identify a Unique Program CIP Code – Six-digit Classification of Instructional Program code (without decimal) identifying a program’s academic content Program Credential Level - Level of credential for the educational program indicated on the record Fields Used to Set the Maximum Eligibility Period Published Program Length -The length of the educational program indicated on the record Publish Program Length Measurement – Indicates if the measure of time in Published Program Length is years, months, or weeks. Weeks Program Title IV Academic Year - Weeks of instructional time in program's definition of academic year Special Program Indicator - Indicates borrower is enrolled in a special Program Program-Level (Record Type 002) 34

Fields Used to Collect Enrollment Status Program Enrollment Status – Current status for the student at the reported program as of the certification date Program Enrollment Status Effective Date - Date when the program enrollment status took effect Student’s Program Begin Date - Date when the student first attended the reported program Program-Level (Record Type 002) 35

Record Type will be used to collect student address only Basic Reporting Rules address is an optional field. If not reporting an address, school should not submit an Record Type Multiple addresses may be reported by reporting multiple Record Types Schools will be required to report a Campus-Level Record Type when reporting an Record Type NSLDS will pre-populate the roster with information from COD (Record Type 003) 36

New Enrollment Status Code A new enrollment status code will be added to capture ¾ (three-quarter) time at the Campus-level and Program- level enrollment reporting NSLDS will use the letter ‘Q’ to represent ¾ time F – Full-Time Q – Three-Quarter Time H – Half-Time L – Less Than Half-Time A – Leave of Absence G – Graduated W – Withdrawn D – Deceased X – Never Attended Z – Record Not Found 37

Draft Record Layouts Draft Record Layouts were posted to IFAP on November 25, We expect some changes will be made prior to final record layout posting. Updated Enrollment Reporting Guide will be available early in the new calendar year. 38

Reporting Methods Batch Reporting formats: Fixed-Width Comma Separated Values (CSV) Extensible Markup Language (XML) – will be updated in future Online Reporting Methods Individual/Group Student Certification Spreadsheet Upload Schools must use new Record Layouts, Online Web Pages or Spreadsheet Upload 39

New Reporting Requirements School will be required to report enrollment to NSLDS at a minimum of every 60 days Reporting of new enrollment data will begin July 1, Retroactive reporting of all programs prior to July 1, 2014 is not required Programs that a borrower is enrolled in on July 1, 2014 might have a Program Start Date and Enrollment Status Effective Date prior to July 1,

Transfer Student Monitoring (TSM) New! NSLDS will use Transfer Student Monitoring (TSM) to add students to a school roster: Based on Enrollment Begin Date provided in TSM Based on Location reported on TSM Make sure to keep a working relationship with your Third- Party Servicer to ensure new and transfer students are added to the appropriate roster 41

Loss of Subsidy Example #1 – No Loss of Subsidy OCT 2014 JAN 2015 APR 2015 JUL 2015 OCT 2015 JAN 2016 APR 2016 JUL 2016 OCT 2016 JAN 2017 APR 2017 JUL 2017 Program A Full Time 10/01/14 – 12/31/15 Published Program Length = 2 Years Max = 3 Loan #2 10/01/15 – 06/30/16 SUP = 1 Loan #1 10/01/14 – 04/30/15 SUP = 1 Loan #3 10/01/16 – 06/30/17 SUP = 1 Program B Full Time 10/01/15 – 06/30/17 Published Program Length = 2 Years Max = 3

150% Direct Sub Loan Limit Example #1 – No Loss of Subsidy 43 REP <= 0 No completion New Enrollment Loss of Subsidy Borrower’s Condition at the End of the Loan Period Is the REP <= 0?Yes Is the Loan Period Begin Date earlier than a graduation? No Is there new qualifying enrollment?No This borrower does not lose subsidy on their loans as there is no qualifying enrollment.

Loss of Subsidy Example #2 - New Enrollment After Loan Period OCT 2014 JAN 2015 APR 2015 JUL 2015 OCT 2015 JAN 2016 APR 2016 JUL 2016 OCT 2016 JAN 2017 APR 2017 JUL 2017 Program A Full Time 10/01/14 – 12/31/15 Published Program Length = 2 Years Max = 3 Loan #2 10/01/15 – 06/30/16 SUP = 1 Loan #1 10/01/14 – 04/30/15 SUP = 1 Loan #3 10/01/16 – 06/30/17 SUP = 1 Program B Full Time 10/01/15 – 03/31/17 Published Program Length = 2 Years Max = 3 Program C Full Time 07/15/17 – 12/31/17 Published Program Length = 2 Years Max = 3 LoS 07/15/17

150% Direct Sub Loan Limit Example #2 – New Enrollment after Loan Period 45 REP <= 0 No completion New Enrollment Loss of Subsidy Borrower’s Condition at the End of the Loan Period Is the REP <= 0?Yes Is the Loan Period Begin Date earlier than a graduation? No Is there new qualifying enrollment?Yes This borrower loses subsidy on their loans effective on the first day of qualifying enrollment.

No Loss of Subsidy Example #3 - Subsidy Protected by Graduation OCT 2014 JAN 2015 APR 2015 JUL 2015 OCT 2015 JAN 2016 APR 2016 JUL 2016 OCT 2016 JAN 2017 APR 2017 JUL 2017 Program A Full Time 10/01/14 – 12/31/15 Published Program Length = 2 Years Max = 3 Loan #2 10/01/15 – 06/30/16 SUP = 1 Loan #1 10/01/14 – 04/30/15 SUP = 1 Program B Full Time 10/01/15 – 07/31/17 Published Program Length = 2 Years Max = 3 Loan #3 10/01/16 – 06/30/17 SUP = 1 G Program C Full Time 07/15/17 – 12/31/17 Published Program Length = 2 Years Max = 3

150% Direct Sub Loan Limit Example #3 – Subsidy Protected by Graduation 47 REP <= 0 No completion New Enrollment Loss of Subsidy* Borrower’s Condition at the End of the Loan Period Is the REP <= 0?Yes Is the Loan Period Begin Date earlier than a gradation? Yes Is there new qualifying enrollment on the day after the end of the loan period? Yes This borrower does not lose subsidy on any loan with a Loan Period Begin Date earlier than the Graduation Date.

Enrollment that Never Cause Subsidy Loss Enrollment programs that Never Cause Subsidy Loss: Enrollment in a teacher certification program where school does not award an academic credential Enrollment in preparatory coursework necessary for an Undergraduate program Enrollment in preparatory coursework necessary for enrollment in a Graduate/Professional program 48

QUESTIONS? 49

NSLDS Contact Information Customer Support Center: Phone: Toll: Fax: Web: 50